TANZANIA TOURIST BOARD JOBS JAN 2014

5.0 TANZANIA TOURIST BOARD [TTB]

Tanzania Tourist Board [TTB] is a Government organization, established under Tanzania Tourist Board Act, CAP 364. The main functions of the Board include the promotion of Destination Tanzania, encouraging tourism development, and fostering an understanding within Tanzania of the importance and economic benefits of the tourist industry.

5.1 SENIOR ADMINISTRATIVE SECRETARY – 1 POST

5.1.1 DUTIES AND RESPONSIBILITIES

• Provide secretarial services to the assigned officer, i.e. Typing correspondences, attending visitors and answering telephone calls, telexes/emails, fax, maintaining files and other documents, etc.;

• Ensure cleanliness and arrangement of the office of her officer;

• Maintain a diary of appointments, advices and reminds him/her of the same;

• Take dictation and transcribe by typing and present accurate and neat work for signature;

• Prepare meetings and take minutes thereof in shorthand and transcribe them;

• Attend routine safari arrangements as requested (including bookings, confirmation, etc.);

• Draft routine letters, notices, acknowledgement etc. As per his/her superior’s verbal instructions;

• Take action/decision in the absence of her supervisor;

• Deal with registration of mails and other documents;

• Carry out filing of letters/documents, indexing of mails, etc.;

• Maintain diaries and records of files for actions and references;

• Work in open/confidential registry.

5.1.2 QUALIFICATIONS AND EXPERIENCES

• Diploma in Secretarial Studies awarded by reputable training institution.

• Work experience of at least 8 years.
Added Advantages:

• A University Degree,

• Higher working skills in various Computer packages,

• Excellent Command of English Language and excellent command of Kiswahili

5.1.3 AGE LIMIT:

30-40 years

5.1.4 REMUNERATION

• Attractive remuneration package in accordance with the Institution’s salary scale (TTBS 6) plus fringe benefits.

NB: GENERAL CONDITIONS

i.      All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.     Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.

iii.    Applicants should apply on the strength of the information given in this advertisement.

iv.   The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.    Applicants must attach their detailed relevant certified copies of Academic certificates:

-     Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-     Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-     Form IV and Form VI National Examination Certificates.

-     Computer Certificate

-     Professional certificates from respective boards

-     One recent passport size picture and birth certificate.

vi.   FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.  Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.   Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.    Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November, 2010.

xi.   Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.  Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv.  Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv.  Dead line for application is 19^th  January, 2014 at 3:30 p.m

xvi.  Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii.              Only short listed candidates will be informed on a date for interview

xix.  Application letters should be written in Swahili or English

xx. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary                                         OR                  Katibu

Public Service Recruitment                                 Sekretarieti ya Ajira katika

Secretariat,                                                            Utumishi wa Umma

P. O. Box 63100                                                      S. L. P 63100,

DAR ES SALAAM.                                                 DAR ES SALAAM.