Open University of Tanzania Jobs Jan 2014

The Open University of Tanzania (OUT) is a public University, established by the Act of Parliament No 17 of 1992. Since 1^st January, 2007, the University has been operating under the OUT Charter Inc. of 2007, which is in line with the Universities Act No. 7 of 2005. Its stated mission is to continuously provide open and distance education, research, and public services for sustainable and equitable socio-economic development of Tanzania in particular, and the rest of Africa. The Open University of Tanzania operates through its temporary headquarters in Kinondoni, Dar es Salaam and its 27 regional centres in each region of Tanzania Mainland and two coordination centres in Zanzibar and Pemba Islands.

The University hereby invites applications from competent and suitably qualified candidates, to enhance its human resource capacity needed to fulfill its mission, as follows:

A.  ACADEMIC POSTS

	VACANCY	POSITION	FACULTY	SPECIALIZATION			NUMBER	WORK
	NUMBER						OF	STATIONS
							POSTS
	OUT2014/01	Professor	FSTES	ANY			1	HQ
	OUT2014/02	Professor	FSTES	ANY			1	HQ
	OUT2014/03	Lecturer	FASS	ANY			1	HQ
	OUT2014/04	Assistant	FASS	LINGUISTIC			1	HQ
		Lecturer
	B. ADMINISTRATIVE POSTS
	VACANCY	POSITION			NUMBER OF	WORK STATION
	NUMBER				POSTS
	OUT2014/05	Senior Human Resources			1	Dar-es-Salaam
		Officer
	OUT2014/06	Senior Legal Officer			1	HQ
	OUT2014/07	Senior Accountant			1	HQ
	OUT2014/08	Accountant II			1	HQ
	OUT2014/09	Assistant Accountant II			1	Kinondoni
	OUT2014/10	Personal Secretary II			1	HQ
	OUT2014/11	Personal Secretary II			1	HQ
	OUT2014/12	Records Management Assistant			1	HQ
		III
	OUT2014/13	Computer Programmer I			1	HQ

KEY:

FASS – Faculty of Arts and Social Sciences

FSTES – Faculty of Science, Technology and Environm ental Studies

The qualifications and duties for each of the positions above are described below:

A. ASSISTANT LECTURER (PUTS 3)

Qualifications:

Possession of a good Master’s Degree (B+ or above, GPA 3.8 - 3.6) in the relevant discipline or equivalent with a GPA of 3.8 and above at undergraduate level.

Duties:

As for Tutorial Assistant plus:

-                   Prepare new study materials, scripts for radio broadcast, video and audio cassettes, various reports and papers,

-                   Adopt and/or supplement existing materials,

-                   Liaise with course writers, editors, reviewers, producers, artists, coordinators and other members of the course team,

-                   Revise course materials and audio programmes,

-                   Conduct public lecture, tutor and lead academic discussions,

-                   Set and mark course assignments and/or tests, examinations supervise field work, practicals and all other related academic activities,

-                   Encourage and motivate students to improve academic performance,

-                   Identify and set up local study groups,

-                   Conduct research and disseminate research findings.

NB. Age limit: Not above 45 years.

B. LECTURER (PUTS 4 - 5)

Qualifications: Candidates should have a PhD degree in the relevant field or equivalent professional qualifications for non PhD applicants, relevant publications will be considered.

Duties:

As for Assistant Lecturer/Research Fellow with added responsibilities, he/she will be required to:

-          Teach face to face course and lead seminars;

-          Undertake individual research and participate in bigger multi-disciplinary research projects;

-          Prepare manuals and case studies for training;

-          Offer close supervision and guidance to students;

-          Manage undergraduate programmes

-          Undertake consultancy projects.

NB. Age limit: Not above 45 years.

C. PROFESSOR      (PUTS 10)

Qualifications: The Candidate should have at least three years of professional work as Associate Professor with extensive teaching and research experience. In addition one must have published study materials whose weighing totals eight points (for course units) on one good book with one course unit. For Associate Research Professor, Candidates should have eight course units or sixteen points or two books and two course units since last promotion.

Duties:

As the Associate Professor plus the following:

-                Conduct formal training in specific multidisciplinary projects conducted by the University.

-                Provide personal guidance and advice to client in the field; undertake large consultancy projects

-                Provide guidance to members of staff;

-                Prepare and publish manuals or textbooks in related fields. A Professor is also expected to deliver a Professional Inaugural lecture within two years of promotion. He /she should demonstrate the ability to provide the highest leadership in the discipline at large, in research, or supervision.

D.  SENIOR HUMAN RESOURCES MANAGEMENT OFFICER (PGSS 15-16)

Qualifications: The Candidate should have attained Masters Degree in Human Resources Management, Public Administration, Business Administration, Sociology, Law or any other relevant field with at least five years working experience in a similar position. Must be computer literate.

Duties:

-          Participates in preparation of policies.

-          Counsels employees who present problems of attitude and or performance.

-          Recommends disciplinary action for staff.

-          Recommends changes in classification of job positions.

-          Prepares personal emoluments budget for the University.

-          Prepares training needs and budgets.

-          Prepares quarterly, half year, and annual training reports for the Directorate and the University.

-          Deals with staff allocation.

-          Participates in performance appraisals of staff

-          Organizes and supervises support staff services including confirmation and promotion

-          Performs any other related duties as be assigned by his/her supervisor

NB. Age limit: Not above 45 years.

E. SENIOR LEGAL OFFICER (PGSS 15- 16)

Qualifications:

Possession of LLM Degree plus one year attendance of Intern-ship /the Law School and must be admitted as an Advocate of the High Court. Must be computer literate, with at least five years of relevant working experience in a similar position.

Duties:

-          Scrutinizes and effects registration of leases and transfer of properties in liaison with the Estates Manager.

-          Participates in negotiations for writing general contracts pertaining to such leases and transfer of properties.

-          Represents the University in more complex legal issues.

-          Liaises with retained external legal agencies.

-          Interprets laws and other legal technicalities.

-          Appearing in court on behalf of the University.

-          Prepares legal briefs and provides legal advice to Management.

-          Compiles evidence relevant for court cases involving the University.

-          Performs any other duties as may be assigned by his/her supervisor.

NB. Age limit: Not above 45 years.

F. SENIOR ACCOUNTANT (PGSS 15-16)

Qualifications: The Candidate should be a holder of CPA (T), ACCA, ACA, ICMA, /RIA or equivalent qualifications with 5 years working experience in a similar position. Must be computer literate.

Duties:

-          Prepares monthly trial balances and bank reconciliation statements

-          Maintains debtors and creditors records.

-          Prepares financial statements.

-          Checks accuracy of payment vouchers

-          Prepares various payment reports, schedules and lists of various expenditures.

-          Maintains vote book and various registers (e.g. debtors, imprest, creditors), etc.

-          Prepares salaries and wages and submits statutory and voluntary staff deductions as required by the relevant legislation and /or contractual agreements.

-          Maintains students’ fees subsidiary ledger.

-          Performs any other related duties as may be assigned by his/her supervisor

NB. Age limit: Not above 45 years.

G. ACCOUNTANT II (PGSS 11-12)

Qualifications: The Candidate should be holder of a First Degree/Advanced Diploma in Accountancy e.g. B.Com (Accountancy), BBA (Accountancy), BA (Accountancy) or professional Module C and D and must be computer literate.

Duties:

-          Prepares reports of various payments, schedules and lists of various expenditures.

-          Maintains vote book and various registers (e.g. debtors, imprest, creditors), etc.

-          Prepares salaries, and wages, and submits statutory and voluntary staff deduction as required by the relevant legislation and /or contractual agreements.

-          Maintains students’ fees subsidiary ledger.

-          Maintains full and accurate accounts records.

-          Maintains imprest retirement journal.

-          Prepares monthly staff imprest account balances.

-          Performs any other related duties as may be assigned by his/her supervisor.

NB. Age limit: Not above 45 years.

H. ACCOUNTS ASSISTANT II (PGSS 7-8)

Qualifications: The candidate should be a holder of Form VI Certificate with NABE III/ATEC II/Diploma in Accountancy/Module A and B plus ICT skills.

Duties:

-          Receives and keeps in proper custody all incoming bills and claims.

-          Maintains primary books of accounts.

-          Prepares payment requisitions, vouchers and cheques.

-          Prepares journals voucher/batches for various activities.

-          Maintaining accounting records.

-          Performs any other related duties as assigned by his/her supervisor.

NB. Age limit: Not above 45 years.

I. PERSONAL SECRETARY II (PGSS 10-11) - TWO (2) POSITIONS

Qualifications: The candidate should be a holder of National Form IV/VI Certificate with credit passes in English and Kiswahili or foundation course certificate plus Diploma in secretarial studies from Tanzania Public Service College or any recognized Institutions with at least four years working experience in the relevant field and Shorthand/Hatimkato 100/120 w.p.m and 50 w.p.m typing, tabulation and manuscript stage III. Must be computer literate in the following programmes: Microsoft office, Internet, E-mail and Publisher.

Duties:

-          Types confidential and non confidential documents.

-          Ensures expedient, accurate and clean execution of duties

-          Organizes travel arrangement for senior officers and other officers within the Unit

-          Prepares meeting and records Proceedings.

-          Supervises and guides junior secretaries

-          Attends telephone calls and keeps appointment.

-          Types all general correspondence and non-confidential matters.

-          Types letters, minutes, notices, bulletins, circulars, certificates, charts and stencils.

-          Performs any other related duties as may be assigned by supervisor.

NB. Age limit: Not above 45 years.

J. TITLE: RECORDS MANAGEMENT ASSISTANT III PGSS 7-8

Qualifications: Possession of Form IV/VI Certificate with two Principal Passes in Arts subjects and must have a credit pass in English at “O” level plus a Certificate in Records Management from a recognized institution. Must be computer literate.

Duties

-          Opens new files and indexes cards.

-          Maintains an up-to-date register of office files.

-          Files correspondences into the appropriate files and cross references.

-          Copies correspondence to relevant files.

-          Gives searchers numbers of files which are required for filing.

-          Ensures proper file Management.

-          Returns files to the cabinets and arranges them in proper order.

-          Maintains up-to-date file index books.

-          Performs any other related duties as may be assigned by his/her supervisor.

NB. Age limit: Not above 45 years.

K: COMPUTER PROGRAMMER I - PUSS 9

Qualifications The Candidate should be a holder of First Degree in Computer Science/ Information Systems/ Telecommunication/Electrical Engineering/Information Technology/GIS or any related computer studies with at least three years relevant working experience in a similar position.

Duties;

-          Advises and assists computer users.

-          Analyses, designs and programmes medium size applications.

-          Installs standard software and server operating systems.

-          Installs modems and dial-up networking

-          Solves complex hardware/software problems

-          Assists in designing and coding small system jobs for users

-          Assists both students and staff in debugging programmes and programming systems

-          Performs any other related duties as be assigned by his/her supervisor.

NB. Age limit: Not above 45 years.

MODE OF APPLICATION

·         Applicants should clearly specify the Vacancy Number and Position they are applying for, from the list above. Applications bearing no such information shall not be considered.

·         Applications should be accompanied with a detailed curriculum vitae, certified copies of relevant certificates, one colored passport size photograph of the applicant, names and full contact details of three referees

·         The applicants should be willing to work in any of the regions in Tanzania Mainland’s and Zanzibar, as specified in the vacancy list above. No change of work station is possible after being appointed.

·         All applicants who are currently employed in the Public Service should route their application letter through their respective employers.

·         All applicants with certificates from foreign Universities should have the certificates verified by the Tanzania Commission for Universities (TCU).

For Academic Posts, interested applicants should submit the applications to the undersigned;

The Deputy Vice-Chancellor (Academics)

Open University of Tanzania

Kawaka Road, Kinondoni

P.O. Box 23409, Dar es Salaam, TANZANIA

Tel. +255 22 2668820

Fax: +255 22 2668759

Email: dvc-ac@out.ac.tz

For Administrative Posts, interested applicants should submit the applications to the undersigned;

The Deputy Vice-Chancellor (Resources)

Open University of Tanzania

Kawaka Road, Kinondoni

P.O. Box 23409, Dar es Salaam, TANZANIA

Tel. +255 22 2666752

Email: dvc-rm@out.ac.tz

The deadline for receiving applications is TWO WEEKS from the date of the first appearance of this advertisement in the news paper.

Only short-listed candidates will be contacted.