Administrative Assistant at Mrivan Holding Ltd

This position offers entry-level professionals the opportunity to contribute meaningfully on a wide variety of administrative, marketing and operational tasks in a fun, hospitality-focused Dar essalaam office setting. The administrative assistant plays the ultimate support role, assisting the Mrivan Holdings operations team on projects, while attending to daily administrative duties. They are often the first contact for visitors, delivery personnel, and callers to Mrivan Holdings, and therefore must demonstrate the highest level of guest hospitality, both in person and on the phone. Through supporting the General Manager and Marketing department, the administrative assistant gains exposure and practical experience in small business operations, office management, and restaurant operations

REPORTS  TO
 General Manager

REQUIRED ATTRIBUTES

You thrive in an entrepreneurial, fast-paced environment with little direction
Adaptable, flexible and able to manage heavy workload, prioritize well and meet deadlines
Impeccable attention to detail and minimal errors
Highly reliable, responsible, honest and independent
Energetic, outgoing and hospitable personality
Must embrace technology like Google mail and calendar and other communication tools
Openness to being coached/mentored and provided feedback on a regular and ongoing basis
Sincere interest in office management skill development
Passionate about food, eating out and the hospitality industry

REQUIRED SKILLSET AND EXPERIENCE

High school education required. University degree a plus. (Students are okay).
Two plus years experience working in a restaurant or in hospitality
Punctual, strong work ethic and commitment to excellence. No history of attendance or reliability issues with former employers.
Superior verbal and written communication, listening and strong interpersonal skill
Advanced computer skills and the ability to create excel spreadsheets, business correspondence, training documents
Ability to deal with confidential information and documents with the highest degree of trust and discretion
Ability to research and interpret complex policies and employment related laws
Advanced writing, copywriting, editing and formatting skills, including an eye for good design and aesthetics

KEY RESPONSIBILITIES

Assisting operations on a variety of administrative and operations tasks
Document, form, and information organization, storage, and filing: keeping all info stored and updated in online/remote spaces for secured and easy access. Includes scanning, copying and archiving
Assisting with daily HR administration: wage garnishments, EDD claims, compliance tracking and reporting, employment verifications, etc.
Preparation of expense reports and processing, including receipt copying
Running errands for members of the team (shopping, bank, post office, lunch)
Sorting mail daily and sending out-going mail
Document and training tool printing, collating, organizing and distributing
Receiving, preparing and shipping Fed-Ex, UPS and other package deliveries, distributing to appropriate parties
Assisting in the creation of operations and training materials
Keeping printer station and office storage area clean and organized, restocking, ordering supplies
Assisting in research and other projects for Mrivan Holdings Operations Team
Running reports and audits for executive team members
Providing administrative support to marketing department, General Manager, and Directors
Answering general phone calls all guest reception and hospitality, including offering and preparing refreshments such as coffee, tea and snacks

If you meet the above requirements and ready for great challenges, please send your application letter, enclosing full Curriculum Vitae, copies of relevant certificates and testimonials, three names and addresses of referees one from current employer by 31st, January 2014.

Address your applications to:

Email: info@mrivanholdings.com