Records Management Coordinator

Number: 003/2014                                  Date: 1/24/2014 
OPEN TO:                                               All Qualified Candidates

OPENING AND CLOSING DATES:     January 23 to February 5, 2014

POSITION TITLE:                         Records Management Coordinator            
POSITION LOCATION:        USAID, EXO OFFICE

HOURS OF WORK:              40 hours per week

POSITION GRADE:              FSN-6  (Ugshs.23,837,515 to 34,754,652
                                           p.a.. inclusive of allowances).

USAID/Uganda is seeking for a qualified individual for the position of Records Management Coordinator.

BASIC FUNCTION OF POSITIONResponsible for the management of unclassified records and correspondence.  Serves as the authority on records and correspondence processing, controlling and retention. The incumbent stores, provides guidance and training in records management to Office Managers.  The incumbent serves as the alternate Travel Coordinator and Roving Secretary.

REQUIRED QUALIFICATIONSNOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1.  Education Required:  Completion of secondary school. 
2.  Work Experience:  Two years of experience in records and correspondence management.  A secretarial background and experience with travel logistics are strengths.
3.   Language Requirement:  Level IV fluent in English language both written and oral communication.
4.   Knowledge:  Good understanding of office and administrative procedures.  This should include general secretarial and office practices; regulations on unclassified correspondence control, handling and records management.  Good knowledge of English grammar, document formats and layout, and mail handling are needed.  
5.  Skills and Abilities:  Ability to analyze existing records management systems and procedures, and make recommendations for improvements to enhance efficiency.  Must be able to explain procedures and requirements to USAID Mission personnel.  Excellent interpersonal skills required.  Must be familiar with computer software such as Word, Excel, Power point, etc.

HOW TO APPLY

Applications should include the following documentation:
(i)  A completed and signed Universal Application for Employment as a Locally Employed
 Staff – http://kampala.usembassy.gov/job_opportunites.html
 (ii)  Application letter clearly specifying the position for which you are applying;
(iii) A Curriculum Vitae/Resume;
(iv) Copies of Academic Transcripts;
(v)  Names, contact numbers, and addresses of three (3) professional references.

Submitted applications and documents become the property of the Embassy and will not be returned.

SUBMIT APPLICATION TOHuman Resources Office
By e-mail at KampalaHR@state.gov
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Clearly indicate the position applied for in the subject area of the email submission

Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please include all documents in one attachment.

Telephone:  0414-306001/259-791/5

CLOSING DATE FOR THIS POSITION:  February 5, 2014