The U.S. Commercial Service has an opening for the position of Commercial Assistant. The position will be available immediately; but will be limited to a 90 days contract. The closing date for this position is June 14, 2013. Note: You will be notified when the decision is made. |
Minimum Requirements
Qualifications Required: à A Bachelor’s degree or equivalent in business management, economics, marketing, finance, international trade or similar field is required. ◊ Six months experience in marketing, management, economics research, trade promotion, or related field is required. à Level IV (fluent) English and Level IV (fluent) Kiswahili is required. Other Criteria à Must have good understanding of CS programs, policies, procedures and reporting requirements as well as mission structure and a good understanding of the hostcountry’s economy, business customs, practices, marketing channels, laws, regulations and policies. ◊ Computer skills in MS Word, MS Excel, MS PowerPoint, Client Tracking System (CTS) and electronic market research is required. |
Job Specification
Basic Function The position is a trade promotion and administrative assistant working with Commercial Service Officers and senior Locally Employed Staff in planning, organizing and implementing trade missions, individual company Gold Key visits and in completing International Company Profile (ICP), International Partner Search (IPS) and small scale market research projects. The incumbent has the primary responsibility for making business appointments for visiting trade mission participants and individual company Gold Key business schedules. MAJOR DUTIES AND RESPONSIBILITIES Business Matchmaking and other CS Products & Services The incumbent participates in the planning, organizing and implementing of trade missions and individual company Gold Key visits, charged with making critical business appointments according to the marketing objectives of the trade mission or individual business traveler. Seeks out and verifies current market information from industry and trade sources that match marketing objectives of participants. Solicits interest from local firms by conducting extensive telephone campaigns and outside visits to interested parties (agents, distributors, buyers and joint venture partners) to meet with members of the visiting trade delegation and/or the individual Gold Key client. Makes individual appointments and arranges appropriate group or individual site visits. 30% Trade Events He/she assists at trade events (trade missions, exhibitions, seminars, videoconferences, etc) helping on organizing logistics and event/meeting schedules preparing promotional materials, market research and briefing materials, assisting contractors, staffing the business information office and collecting end of show reports. Assists with the preparation of participant information kits, assists at meetings and after-event activities, following up trade leads and export successes and entering data into post database CTS system and reporting on market intelligence. 30% Basic Market Research The incumbent conducts initial market research on relevant economic indicators in the sectors of interest for trade mission and Gold Key participants. Conducts background research for ICPs, IPSs and other similar partner search programs, identifying qualifying companies with initial guidance from supervisors, then confirming company information and interest, through telephone and personal meetings. Undertakes small scale in-house research projects requested by U.S. clients that entail contacting trade associations, importers, and manufacturers, undertaking basic analyses of commercial trends drafting findings in English in appropriate report format. He/she maintains contact lists and contributes to the post’s Client Tracking System (CTS) database, as well as the BuyUSA.com database of local-country buyers and the post’s TMS site (BuyUSA.gov). Maintains files for use by self and other Commercial Service staff on clients contacted. Maintains records of business inquiries (telephone, fax, letter, electronic) for statistical purposes as well as to ensure that action has been taken. 25% Administrative Support In support of trade activities and events being promoted assists with office tasks such as answering phone calls, copying, faxing and conducting email broadcast campaigns. Provides back-up on ordering and maintaining office supplies as well general administrative duties. 10% Other duties As assigned by the Commercial Counselor. 5% Selection Process: WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION. Additional Selection Criteria: à Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. à Current employees serving a probationary period are not eligible to apply.à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.à Applicants must be available for an interview and for proficiency testing as required by the selecting official.
DEFINITIONS 1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in one of the following ways:
· Is a U.S. citizen; and · Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and · Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and · Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan. · Does not receive a Foreign Service or Civil Service annuity 4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
5. Not Ordinarily Resident (NOR) – An individual who:
6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:
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US EMBASSY Commercial Assistant
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