Office Manager , Aga Khan University (AKU)

The Aga Khan University (AKU) is a private, not-for-profit, International University first established in 1983, with 11 teaching sites in 8 countries. It is a non-denominational institution open to all, irrespective of religion, ethnicity, gender or national origin. Since 2001, AKU has offered academic programmes in nursing, medicine and education for and in countries in East Africa. AKU is fully registered in Tanzania by the Tanzania Commission for Universities as Tanzania Institute of Higher Education (TIHE).

AKU-TIHE invites applications for the following positions, based in Dar es Salaam, Tanzania:

Reporting to theDirector, IED the incumbent will oversee all office organizational functions, responsible for providing effective and efficient administrative and secretarial support to the Director's Office at AKU-IED, EA. The specific duties will include;

Effective and efficient functioning of the office of the Director

Provide briefing materials to the Director, management of information flow (email, verbal, written) and follow-up on deadlines and commitments

Coordinate social and operational aspects of visits from official visitors to IED, and events hosted byIED (Graduations, Conferences, Seminars, Workshops)

Maintain liaison with external agencies (e.g donors, visiting faculty, partners, stakeholders) to ensure efficient follow-up and information flow

Act as secretary to the Management Advisory Group and other committees where the Director is represented and may require assistance (note taking and transcribing, ensuring decisions made are implemented, circulation of notes and scheduling meetings)

Liaise with the Administration department in organization and logistics of Director's travel

Maintain Office library and database of official contacts

Any other duties as requested by the Director

Skills, Qualifications and Experience

A first degree in Public Administration or other related field from a recognized

Minimum 3 years secretarial experience preferably at an education setting

Proficiency in Microsoft applications         .

Communicate effectively in both English and Kiswahili

Good inter-personal, team building and public relations skills.

A Diploma in secretarial skills will be an added advantage

Application Instructions:

Please send your application, an updated CV and testimonials, including the names, postal and e-mail addresses, telephone/fax numbers of two professional references, addressed to the

Human Resources Office,

AKU - TIHE

P.O. Box 125,

Dar es Salaam;

Fax (+255) (0)22 2150875