Procurement and Logistics Managerin Dar-es-Salaam, Tanzania

Advertisement for the Position of Procurement and Logistics Manager

FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world.   Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve.  In Tanzania FHI 360 has been working for nearly two decades with programs in HIV/AIDS prevention, care, and treatment, Family Planning and Maternal and Child Health.   We are seeking qualified candidates for the position of Procurement and Logistics Managerin Dar-es-Salaam, Tanzania.

Position Description:

The position falls within the operations support department of FHI 360/Tanzania Country Office and reports to the Associate Director/Operations.  The Procurement and Logistics Manager manages the procurement and logistics functions of the Country Office including timely procurement of equipment, materials and services, travel/transportation, and facilities management of the Country Office.

• Manages procurement of equipment, supplies and other project materials in accordance with SOPs and FHI 360 regulations contained in the Financial and Administration Manual.
• Manages the process of vendor selection, sole source determination, and quotation analysis to assure that all procurement is timely and compliant with the policies and procedures of USAIDand FHI 360.
• Ensures maintenance of complete documentation of  procurements that includes all important records and documents relating to requisition, vendor selection,  and purchase order approvals from FHI 360, USAID guidance, and Tanzania Government and Tax Authority exemptions
• Provides oversight for system for maintaining records of items purchased with VAT exemption, as required by FHI and USAID to document VAT amounts paid by the Country Office.
• Manages the maintenance of the office building and equipment.
• Ensures service contracts, insurance policies for office property and leases are renewed in a timely manner in accordance with the contracting policies of FHI 360.
• Manages inventory of assets in collaboration with the Finance Department and in accordance withFHI360 and USAID regulations
• Assures that the transportation needs of staff, consultants and visitors are effectively met.
• Manages the office vehicle fleet and ensures maintenance and timely fuel supply for all FHI360vehicles.
• Monitors the billing of recurring systems including fuel payments, telephone, and office supplies to assure billing is timely and precise.
• Supervises the effective storage and rational use of office equipment and supplies
• Establish, enhance and facilitate professional relations with Project Directors, vendors, and counterparts in the GoT.

Skills:

• Excellent organizational skills and problem-solving skills.
• Strong oral and written communications skills
• Strong interpersonal skills and interaction capabilities with all staff levels of the organization to resolve problem situations with tact and diplomacy.
• Demonstrated supervisory skills and leadership skills in supporting an operations team.
• Demonstrated effective negotiation skills; ability to establish price reasonableness and appropriate action in financial transactions.

Minimum Requirements:

• Bachelor’s Degree in Business Management/Administration, Commerce or related field and 7 years of relevant experience including management experience OR  preferred Advanced Diploma in Business, Procurement Management,  Commerce or related field, plus at least 5 years relevant-work experience including management experience.
• Experience in procurement, cost accounting and a profound knowledge of materials management.
• Demonstrated success in managing complex procurement context

Application Instructions:

Interested candidates should send Application letters, Photocopies of Academic Certificates,detailedCurriculum Vitae (with three references including addresses, telephone numbers and e mail addresses) to:

Attention:

Human Resources Department, FHI 360,

P.O Box 78082 Dar es Salaam

Closing date for receiving applications is 14^th December, 2012. Only shortlisted candidates will be contacted