Administrative Assistant - European Union’s Humanitarian Aid and Civil Protection Department (ECHO)

The European Union’s Humanitarian Aid and Civil Protection Department (ECHO) is seeking an Administrative Assistant

Role:

The Administrative Assistant based in Nairobi will be working closely with ECHO’s Sector Support Team of international technical experts to ensure the quality of European Commission’s development policies by:

• Providing secretarial support to the international technical staff (i.e. write correspondence in English and French languages, phone calls, arrange appointments, taking meeting notes, compiling background material (including basic data analysis), photocopies, filing, etc.).
• Maintaining planning & movement record – who’s where and when for the international technical staff.
• Receiving and dispatching communication by e-mail, fax, post and telephone.

Required Qualifications:

• Minimum Advanced level in Secretarial Studies
• Minimum 3 years working experience in administration or secretarial position.
• Working experience with International Organisation, NGO or Embassy is highly desirable
• Excellent proficiency in English
• Good knowledge of French as a working language will be an advantage
• Good knowledge in office IT applications.

Required Skills:

Accuracy, dynamic, high sense of initiative and organisation, strong motivation, friendly and team worker, willing to accommodate different tasks in a flexible way, good communication skills reporting capacities and ability to meet deadlines.

Applications which do not meet minimum requirements will be automatically rejected.

If you meet the above requirements a prerequisite is to fill the standard CV template available on the following link

http://eeas.europa.eu/delegations/kenya/about_us/vacancies/index_en.htm

– A Standard CV Template ECHO).

Also apply in writing with CV, copies of the work certificates of previous employments, a recent passport photograph and daytime telephone contact to

The Regional Administrative Coordinator,
Position: Administrative Assistant (SST)
European Commission Directorate-General for Humanitarian Aid and Civil Protection (ECHO),
P.O. Box 49991- 00100,
Nairobi

Latest by noon 22/07/2011 in a sealed envelope indicating the position applied for on the envelope: Admin Assistant (SST) Nairobi.

Candidates who have not been contacted by 15/08/2011 should consider that they have not been selected.