Administrative Assistant intern

Administrative Assistant intern - 724593 

Description

 Job Description: Perform various administrative and project-related activities in support of an individual or group varying in size. Typical duties may include but are not limited to the following: Drafts, composes, types, and proofs correspondence using current office software applications; creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information; schedules and coordinates logistics for meetings and events; organizes and manages calendar schedule(s) for manager and/or department; makes travel arrangements and prepares expense reports; maintains office supplies; manages departmental recognition, tracks headcount and spending; serves as an information resource/communication channel for policies and procedures; and is a resource for office related software applications. Duties may also include execution of research, data analysis, and preparing reports/recommendations. Copies, collates, sorts and distributes materials. Assignments are complex and diversified in nature and may require working within a globally dispersed team. Work performed within generally defined parameters. Judgment and decision making ability is required in resolving moderately complex problems. 

Qualifications

 Skillset Required The Software and Services Group Intern is an administrative specialist who reviews programs ran within SSG to ensure that all activities are within budget, and that they meet agreed targets and metrics. They essentially carry out a financial health check the ROI of various activities, and manage the Proof of Performance process once vendors submit invoices for payment. They can also act in an advisory role to recommend possible risk aversion measures and cost savings that could be made. The Intern will also be responsible for * Identifying if and where processes are not working as they should, and advising on changes to be made. * Preparing reports, commentaries for management review * Liaising with managerial staff and presenting findings and recommendations * Verifies assets (devices and other items) by comparing items to documentation and keeps clear records of items distributed to vendors and other partners. * Verifies invoices submitted by vendors against the quotations and purchase orders as well as the proof of performance reports, and provides approval for processing. Qualifications 1. Office Administrative experience - at least 2 years. 2. Audit experience. 3. Experience dealing with 3rd party vendors and suppliers. 

Job Category

: Administration

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