Procurement Assistant

UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development.

UNOPS is known for its ability to implement complex projects in all types of environments around the globe.

In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:

Vacancy Code: MASOM _359

Post Title: Procurement Assistant

Post Level: LICA – level 3 (equivalent of G5/6 post)

Position Status: Non rotational

Org Unit: United Nations Somalia Mine Action (UNSOMA)

Duty Station: Nairobi, Kenya

Duration: 6 months (With possibility of extension)

Closing Date: 13th July 2011

Background

The UN Somalia Mine Action Programme has been managed by the UN Mine Action Service (UNMAS) with implementation by UNOPS since early 2009.

In the North, the program is supporting the Mine action Centres and Police EOD in Somaliland and PUntland through grants. In south central Somalia, Somalia Mine Action is supporting the African Union Mission in Somalia (AMISOM).

UNMAS activities in support of AMISOM include training, support and equipment for the AMISOM Contingents, and support in survey, awareness and community liaison for the collection and destruction of explosive items. The Program has offices in Hargeisa, Mogadishu and Nairobi.

Duties and Responsibilities

Under the general guidance and direction of the Head of Administration and the direct supervision of the Procurement Officer, the incumbent will

Carry out procurement for the Mine Action Program including

• Prepare RFQ, RFP and ITB for goods and services
• Prepare evaluations and awards for appropriate approval authority
• Issue contracts and Purchase orders upon approval
• Ensure proper filing and archiving of finalised procurement exercises as per Procurement manual requirements
• Assist with preparation of bid analysis and pass these on for technical evaluation or advice before orders are placed or presented to the purchasing committee.
• Respond to queries from projects, clients, companies, etc. regarding procurement related matters.

Education/Experience/Language

Competencies

• A sound knowledge of UNOPS/UN financial rules is an advantage
• Sound Computer skills, in particular MS Word, Excel, PowerPoint, Atlas and Imprest.
• Ability to work in a multi-national/multi-cultural environment
• Ability to work under time pressure
• Strong communication skills

Education

• Secondary education level is mandatory. A University degree in the area of procurement or any related field would be an asset;
• Professional certification in the field of procurement (from Chartered Institute of Purchasing and Supply or elsewhere) a plus.
• At least 3 to5 years progressively responsible experience is required, preferably including atleast 2 year in specialized areas of procurement. Work experience in an international organization is an asset;
• Ability to translate and apply business acumen and technical expertise into UNOPS operations
• Competent level of computer literacy – MS Office as a minimum;
• Experience directly relevant to establishment and development of new tools for improvement of support services;
• Must have keen sense of ethics and integrity in dealing with clients and service providers.
• Must be able to meet timeline for delivery of products and services to clients.

Work Experience

• Experience within the UN system is essential
• A minimum one years experience working in international organizations
• Experience with policy is essential
• Computer literacy, with solid experience of using Microsoft Office suite
• Proven ability to work under pressure to tight deadlines
• Proven ability to work within a team

Submission of Applications

Qualified candidates may submit their application, including a letter of interest detailing suitability and relevant experience, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to somaliamineaction@unops.org.

Indicate the vacancy number and the post title in the subject line when applying by email.

Additional Considerations

• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post.

For more information on UNOPS, please visit the UNOPS website at www.unops.org

* The contractual modality will depend on the selected candidate’s qualifications, experience and current/previous contractual status with the UN.