Office Manager in the Consulting department – Strategy & Operations

Deloitte East Africa provides seamless cross-border services to multinationals, large national enterprises, small and medium sized enterprises and the public sector, across 3 countries of the region: Kenya, Tanzania and Uganda.

Join a fast-growing practice and work with like-minded people who are at the forefront of their chosen field.

The position of Office Manager in the Consulting department – Strategy & Operations offers you an excellent opportunity to customize everything; from your career path to your educational opportunities, to your benefits, while working within a stimulating and challenging environment that focuses on teamwork and outstanding service delivery.

This position will be based on our Nairobi office but will entail some regional travel to our EA offices.

As an Office Manager, you will be a valuable resource, charged with the following:

• Initial preparation of Imprest reports on a bi-monthly basis while meeting the set out H.Q Imprest deadlines;
• Petty Cash management;
• Asset and inventory management - Safe keeping and distribution of office supplies while keeping a record of the same, in conjunction with the Finance and Admin Manager;
• Document/ Record Management;
• Procurement Management as per the USAID regulations;
• Project Office Management – This involves coordinating travel requests, accommodation and immigration related duties and conferencing needs arrangements;
• Process any VAT claims through the USAID offices in Kenya. Involves preparation of DA1 forms;
• Administration Role – Support Deloitte staff, assist in formulating policies and standards that ensure a high level of integrity in Financial, Procurement and Travel support for our staff as well as provide guidance on the same;
• Staff supervision - office cleaner (assistant), office messenger and project drivers;
• Assist in preparing budgets and financial forecasts; and
• Support the Finance and Administration Manager in any other assigned duties.

Qualifications:

As the ideal team player, you should possess the following attributes:

• Degree in Business Administration or equivalent;
• Accounting qualification: at least CPA II;
• 4 years work experience;
• Knowledge of USAID rules and regulations in reference to financial management and Procurement procedures will be an added advantage;
• Project management and exposure in an work environment that is donor funded skills will be an added advantage;
• People management skills;
• Ability to multitask and work well under pressure; and
• Good organisation and time management skills.

To the successful candidate, the Firm will offer a competitive remuneration package and a highly energised team environment.

If you are interested in pursuing this opportunity, kindly post your application together with your CV at www.deloitte.com/careers (Careers tab > Experienced Hire > Kenya > Job search>Office Manager).

Closing date: 08 July 2011