Reporting and Documentation Officer

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya on 21st December 1965.

Its vision is to be the most effective, most trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for qualified people to fill the following position:

Position Title: Reporting and Documentation Officer

Reporting to: Monitoring and Evaluation Manager

Job Location: Headquarters – Nairobi.

Overall Purpose

Responsible to the M&E Manager for overall reporting and documentation of KRCS programmes in line with the M&E framework and donor requirements.

The incumbent will ensure quality reports are generated from the field level to HQ and ensure results-based reporting to donors and partners, and to document the organisation’s best practices and lessons learnt, in order to enhance organisational learning with a view of strengthening KRCS’ results oriented management.

Duties and Responsibilities

• Develop and revise reporting and documentation tools to record programme achievements, results and document best practices and lessons learnt.
• Ensure timely preparation of progress reports in accordance with organisational and donor requirements to demonstrate impact of KRCS activities on beneficiaries as per logical framework.
• Support the M&E Unit in enhancing knowledge on Results Based Monitoring and Evaluation Reporting (RBMER) with an aim of strengthening results-based reporting and adherence to donor requirements.
• Support programmes in the documentation of best practices and lessons learnt to enhance knowledge management or organisational learning and ultimately improve programme implementation.
• Participate in forums for exchange and learning from evaluation or survey findings through M&E presentations in seminars, conferences, workshops and publications including annual reports and follow-ups on M&E policies and practices.
• Improve knowledge management by disseminating programme reports, publish best practices and lessons learnt documents - internally and externally, to relevant stakeholders and through e-forums (website and internal resource centre).
• Develop strategies for strengthening collaborative partnerships and networks with stakeholders and donors to ensure statutory compliance to donor reporting and documentation requirements.
• Represent KRCS at meetings, conferences and workshops and other forums to promote and articulate issues related to the M&E of humanitarian relief.
• Prepare periodic progress reports and annual reports showing achievements of the Reporting function.

Minimum qualifications

• Bachelor of Arts Degree in Journalism or Communications, Diploma or Certificate in Project Design, Planning and or M&E. A Masters Degree would be an added advantage.

Key Competencies

• Excellent written and oral communication, organisation, presentation and analytical skills and ability to pay attention to detail, strict deadlines, and working with little supervision.
• Good Knowledge and demonstrated expertise on the Project Cycle, M&E and Results Based Reporting in a complex organisation dealing with developmental work.
• Ability to maintain high standards of personal integrity, establishing productive relationships, treating all individuals and partners with fairness and respect and demonstrating sensitivity for ethnic, cultural and gender difference.
• Demonstrated experience in documentation and publication of best practices and lesson learnt.
  
• A Strong background on archiving and retrieval of documents is essential.

Applications must contain:

A letter of application, curriculum vitae, copies of academic certificates and other testimonials, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 8th July 2011.