Operations Accountant

Ref: OA/6/2011

Job Title: Operations Accountant

Department / Project: Finance / ERO

Supervisor: Finance Coordinator

Grade: F

Job Summary:

Reporting to the Finance Coordinator, the Operations Accountant is responsible for smooth running of daily operations.

The position supervises operation Staff, Cash office management, auditing documents and acting from time to time during the absence of the Finance coordinator as well as sitting for the Donor reporting Accountant when necessary.

The position will deputize the Finance Coordinator.

Responsibilities and Tasks

R1: Managing Finance operations

• Implementing financial and procurement policies and procedures to the highest standard as laid down by the organization and in accordance with International standards.
• Ensuring that Finance Officers duties are carried out as spelled in the respective Job Description
• Attending to queries that arise during operation from both the internal and external clients
• Ensuring daily backups of data transactions related to Finance office functions\
• Processing of Financial transactions according to the laid down Policies and Procedures
• Ensuring that the financial transaction documents are maintained and archived in a systematic manner per transaction number.

R2: Banking & Treasury management

• Plan for all the banking errands.
• Coordination with the bank & CARE security officer during banking.
• Ensuring confidentiality during banking.
• Ensuring Availability of cash to meet the project needs
• Ensure the Bank reconciliations are correctly and timely done. Review the reconciliations before submitting to the Finance Manager.
• Ensuring that the cash custodian keep up to date records of cash in hand and payments done

R3: Auditing and processing of payment vouchers

• Verify travel claims and vendor documents before payment.
• Ensure vendors are paid on time and within the set deadlines.
• Verification of SCALA Data Entry and updating the Journals.

R4: Identifying and highlighting of audit issues that need to be addressed with a view of filling in gaps identified in the Internal Control processes.

R5: Perform any other duties allocated by the supervisor.

Authority:

• Supervise and Appraise Finance officers.

Contacts/Key Relationships:

• Care Employees (National, International and Incentive).
• Other Agencies (IP’s)
• External clients- vendors etc

Working Conditions:

The position is based at Dadaab Main Office (DMO) with frequent movements to Hagadera, Ifo and Dagahaley camps as well as any other extension camps and program sites. This is a none-family working station.

Hot weather is prevalent throughout the year with limited basic amenities. Road movement to and from work station to Garissa as well as inter-camp movement must be under police escort (Scheduled convoys). Strict adherence to security instructions all the time. It is a six days work station with a compensatory time off according to CTO policy.

The incumbent will be required to travel to Nairobi office and perform official responsibilities as will be required

The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

Qualifications, Experience and Competencies

• Bachelor’s degree in accounting and a professional certification such as CPA II or ACCA equivalent level.
• Three years proven work experience in a busy environment and at supervisory level
• Experience in budget preparation and donor reporting
• Good interpersonal skills
• Excellent planning and organizing abilities
• Proficient in Microsoft suite with excellent abilities to manipulate excel

Competencies

• Adaptable, flexible, team player and able to persist in a hardship area.
• Ability to solve problems and work with minimum supervision
• Ability to use any one accounting/finance management system

Qualified candidates are invited to send their application letters, indicating reference numbers in the application together with a detailed CV with three professional referees and daytime telephone contacts by 11th July, 2011 to the

Human Resources & Development Manager,
CARE International in Kenya.
Email: vacancies@care.or.ke.

Only shortlisted candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity.

Canvassing will lead to automatic disqualification.