Senior Benefits Assistant , CHRM.2

• Position title: Senior Benefits Assistant , CHRM.2
• Grade: GS - 8
• Position N°: NA
• Reference: ADB /15/086
• Publication date: 15/07/2015
• Closing date: 05/08/2015

Objectives

Under the immediate supervision of the Benefits Section Head and the overall supervision of the Division Manager CHRM2, the incumbent is responsible for reviewing, analyzing and processing staff members’ requests for benefits payments and loans, as well as applications for benefits allowances; and controls and verifies all inputs (entries) made into the computer system, to ensure accuracy and adherence to the rules.

Duties and responsibilities

On-Boarding operations

• Interpret staff rules to determine benefits due to staff members joining the Bank;
• Coordinate with others CHRM divisions, CGSP and the staff member to facilitate shipment of personal effects and Travel for dependents;
• Coordinate the registration of eligible dependents and ensure payments are only made for eligible dependents;
• Payment of installation allowance for the eligible staff in accordance with SLA;
• Communicate with staff and ensure they understand the status of their payments;
• Raise payment vouchers for payments in relation to assumption of duty benefits.

 Off-Boarding operations

• Interpret staff rules to determine benefits due to staff members leaving the Bank;
• Coordinate with others CHRM divisions, CGSP and the staff member to facilitate repatriation of personal effects and dependents;
• Compute death benefits including Insurance payments and Death indemnity. Consult GECL to verify eligibility of beneficiaries in case of death of staff member;
• In case of a death of a staff member, liaise with GECL to ensure the eligibility of beneficiaries;
• Raise payment vouchers for payments in relation to departures under voluntary separation, death, resignation, early and normal retirement;
• Communicate with staff and ensure they understand the status of their payments;

Education Benefits

• Assist staff members for any request related to Education benefits and interpretation of directives;
• Process Education Grant Requests and justifications for completed claims/applications;
• Effect appropriate reporting tools to facilitate the monitoring of the requests for Education benefits;
•  

Leave/Time Management

• Administer staff Leave entitlements and generation of Leave quotas;
• Monitor the administration of work schedules and flexi time programs;
• Monitor the timing of  public Holiday calendars, maternity and sick leave;
• Process Home Leave payments.

Management of Salary Advances

• Process requests for Salary Advances;
• Prepare reconciliations of balances of advances.

 Sundry Activities

• Ensure reasonableness checks and analytical reviews for expenses for staff benefits, provide explanations and reports on variances;
• Produce periodical reports on benefits payments;
• Analyze staff issues complaints and queries and make recommendations to resolve them and improve compensation and benefits package;
• Participate to continuous business improvements and HRIS projects for automation;
• Contribute to budget preparation and mid-term review.
• Perform various other related duties as assigned by the Division Manager.

Selection Criteria

Including desirable skills, knowledge and experience

• Minimum of a Licence / Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in Accounting, Finance, Business Administration, Commerce or other related disciplines;
• A minimum of six (6) years of relevant practical working experience at levels of increasing responsibility, preferably in an international organization;
• Strong customer service and computation skills, ability to perform various tasks, attention to detail and ability to work under pressure and within a multidisciplinary and multicultural team;
• A high sense of initiative, enthusiasm and good team spirit, good organizational and interpersonal skills are strongly desired;
• Ability to communicate orally and in writing in English and/or French with a working knowledge of the other language;
• Good knowledge of the use of standard software (Word, Excel, Access and Power Point).  Knowledge of SAP or other systems would be an asset;
• Good knowledge of budgeting and planning will be an asset.

Apply online

Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs