The New Kenya Co-operative Creameries Limited is one of the leading Dairy Companies in the country re-known for its world class brands that include KCC Butter, Ghee, Cheese, Gold Crown, Safariland Powder and Mala among others.
We wish to recruit dynamic and result driven professionals to fill the following positions:
1. PA to MD / Executive Assistant
1. PA to MD / Executive Assistant
Ref: HR/PA/2013/01
Job Purpose
Provide detailed support for the MD & CEO including the preparation and sometimes the presentation of reports, conduct research and development, assessments and compliance and some travel, as well as managing diary and general administrative procedures.
Key responsibilities
- Manage and maintain Chief Executive Officer & MDs’ schedules by highlighting critical activities and keeping the MD informed of the same
- Be responsible for heavy calendar management, requiring interaction with both internal and external executives to coordinate a variety of complex executive meetings and activities
- Perform standard office procedures such as appointments, processing mails, answering the telephone and ordering supplies
- Prepare reports, memos, letters, and other documents, as requested by the MD
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Welcome visitors and determine whether they should be given access to the MD
- Prepare responses to correspondence containing routine inquiries
- Prioritize and manage multiple projects/assignments simultaneously, and follow through on issues in a timely manner
- Maintain proper filing of records to facilitate an up to date filing system for speedy and efficient retrieval of documents within the MDs office.
- Co-ordinate meetings such as management meetings, board meetings and any other meetings involving the CEO.
- Act as a link between the CEO and the HODS on various issues in terms of facilitating communication on arising areas of concern.
Minimum Qualifications & competencies
- Bachelor’s degree in Secretarial Studies/Business Administration
- Basic research or economics qualification
- Diploma/certificate in PR or customer service
- 5+ years’ experience supporting at the executive level
- Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures
- Excellent oral & written communication skills
- Excellent people skills and ability to interact freely and professionally
- Proficiency with office computer applications and ability to write clear executive reports and present on behalf of the MD in his absence.
- Ability to prepare business plans and other board papers / reports
- Well-developed planning and organizing skills
- Time management skills and attention to detail
- Demonstrated supervisory skills
- Pleasant, honest & Confidential person
If you meet the above requirements, send your applications quoting the Name of Position and Reference Number applied for, together with detailed Curriculum Vitae, indicating current salary, copies of certificates, testimonies and contacts of at least three references and daytime telephone contacts to:
Chief Manager, Human Resource and Administration
New Kenya Co-operative Creameries
P.O. Box 30131 - 00100,
New Kenya Co-operative Creameries
P.O. Box 30131 - 00100,
Nairobi
Please note that all applications SHOULD BE sent through the above address ONLY and NOT later than 25th January 2013 by 5 p.m.
‘New KCC is an equal opportunity employer'
‘New KCC is an equal opportunity employer'
Life’s goodness everyday
PA to MD / Executive Assistant
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