EADB DOCUMENTALIST-ARCHIVIST

JOB TITLE: DOCUMENTALIST-ARCHIVIST
CURRENT REPORTING: ADMINISTRATION MANAGER
LOCATION: HEAD OFFICE, KAMPALA

Overall purpose

Oversee the bank’s documentation management which includes the registry, library and archival services. Provide technical services in the acquisition, classification, cataloguing, safe storage and easy access of new and existing bank documentation/materials.  Ensure the maintenance of both manual and computerized document databases.

Duties and Responsibilities

• Create an operational document center and archive for the Bank.
• Develop and ensure implementation of related information policies, guidelines and systems.
• Research, obtain, organize and disseminate information produced or gathered from different stakeholders and ensure it is maintained in good condition, specifically the archives.
• Develop, maintain and manage convenient, accessible and retrievable computerized registry, library and archival databases, incorporating current advances in electronic information storage technology.
• Research and record the origins and historical significance of archival materials.
• Take lead in document acquisition and disposal.  Negotiate contracts for materials, services and equipment, as appropriate.
• Develop tools and systems that ensure easy and efficient circulation of files, records and other library documents while ensuring safe custody.
• Work to increase knowledge/ awareness of materials in the document center and Archives.
• Manage the planning, administrative and cost-effective budgetary functions of the unit.
• Identify appropriate grant sources for archival and document development projects. Manage the related grant workflow including budget oversight and report preparation.
• Maintain inventories, compile statistics and generate reports as required.
• Duplicate unrestricted materials at public request in accordance with laid down policies.
• Develop and implement risk assessment mitigates and disaster recovery plans.
• Respond to a variety of inquiries and information requests internally and externally.
• Supervise Administrative Assistants who assist in arranging, cataloguing, maintaining and disseminating registry, library and archive records.

Qualifications and experience

• First Degree in  I T, Communications, Commerce, Library/ information Science or equivalent qualification from a recognized tertiary institution
• At least six (6) years working experience in Library, Information, Document or archive management in an institution of high repute.
• Thorough knowledge of and practical experience in a range of communication approaches, tools and methodologies; Data collection and organization.
• Excellent communication skills (spoken, written, public speaking and presentation)
• High level of planning and organization skills with the ability to work independently
• High technology Awareness and Adaptability. Full proficient computer skills and use of relevant software and applications.
• Thoroughness and attention to detail

 If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 18 February 2013 to The Human Resource Manager on the following email address: recruitment@eadb.org . Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime telephone contact, qualifications, experience, present position, names and addresses of three referees. All applications should be sent online by email. Applicants for all positions must be nationals of the EADB Member States.  Only short listed applicants will be contacted.  Applicants that do not receive a response by 18^th March 2013 should consider themselves unsuccessful.