Logistics Officer Terre des hommes Foundation

Terre des hommes Foundation (Tdh) is an international NGO focussed on Child Rights. 

To support the development of its programmes in Nairobi and Garissa County, Tdh is encouraging applications from Kenyan nationals for the role of Logistics Officer based in Nairobi.

Reporting to: Logistics Manager, Kenya

Duty station: Nairobi

Contract duration: Asap – 12 month duration - renewable

Main task and responsibilities:

• Ensure Nairobi office & guesthouse premises & maintenance is followed in good working order (water, electricity, generator, painting, fencing and security etc.)
• Ensure proper functioning of the Nairobi office & guesthouse equipment and  maintenance (computers, printers, photocopiers, fridges, generators, etc.)
• Provide Nairobi office support to programme activities through the provision of needed supplies and equipment, performance and maintenance in the projects’ facilities, and other logistics needs arising during implementation
• To adhere and respect of Tdh Lausanne and donor guidelines in all aspect of purchase policies and procedures, quality control and the delivery of the purchases to final destination
• To make sure that the general purchase planning in Nairobi office is accurate and well followed
• To control and manage the purchase requests received from the field
• To follow up and support the purchase for the programme activities in Garissa County regarding Nairobi implemented purchases
• To ensure regular purchase follow up in close collaboration with finance, logistics and programme staff respectively, including vendor payments made in time together with monthly budget follow up
•  To ensure appropriate and accountable documentation and filing of all purchase documents; PRs/RFQs, BID analysis, POs, DRs, WBs
• To administer and control Nairobi supplier data base and performances
• Initiate and coordinate long term supply service contracts and/or long term frame agreements
• To ensure and document the transport of all programme supplies and equipment from Nairobi office to Garissa office
• Responsible for the vehicle rental and hiring of transportation; follow up of the contracts, for Nairobi office
• To ensure the good functioning of the Nairobi office vehicles and coordination of field vehicle service schedules intervals in Nairobi
• In coordination with programme & logistics staff to plan and organize vehicle movements between Nairobi and Garissa office
• Nairobi focal point for kiss movements from Nairobi to Garissa via Mwengi in conjunction with Garissa Logistics Officer
• To centralize , control and send to the Logistics Manager, Kenya all Nairobi fleet management files; log sheets, fuel consumption and copy of contracts on a monthly basis
• To support the set-up of a proper transparent stock management system In Nairobi office and provide monthly inventory and asset management  report to Logistics Manager, Kenya
• Provide monthly logistics report with supporting documents to Logistics Manager, Kenya
• Ensure and facilitate logistics support communication and information sharing within the team and the department, and contribute to the overall team programme responsibilities.
• Work in close collaboration with other departments.
• Comply with Tdh Security Regulations
• Ensure contracted watchmen perform their duties for Nairobi Office
• Support and provide important security information and updates to Management team

Requirements:

• Qualification in Logistics or Supply Chain Management, or other areas related technically to Humanitarian Logistics
• Minimum of 3 years of working experience with an International NGO
• Minimum of 2 years of working experience in Nairobi
• Experience in logistics management, policies and procedures
• Demonstrated communication and organizational skills
• Ability to train, mobilize, and manage national staff
• Flexibility and ability to multi-task under pressure
• A team builder; must be culturally sensitive and have the ability and interest to identify and work with a multi-cultural team
• Proven ability to work creatively and independently
• Advanced proficiency in written and spoken English
• High level of familiarity with computer word-processing, spreadsheet and database packages
• Sympathy with the aims and objectives of Tdh
• Commitment to humanitarian principles and action
• Ability to drive with a valid driving license

Application modalities:

Qualified and interested candidates should submit a cover letter and CV (with at least three referees) indicating the vacancy announcement reference to the email address: lm.ke@tdh.ch
under the title: RE: Tdh Logistics Officer Nairobi recruitment

Closing date for this positions is on or before 7th  January 2013, 5.00 PM 
Only shortlisted candidates will be contacted for interview.

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.

Tdh is an equal opportunity employer. 

Female candidates are encouraged to apply.