TENDER FOR THE SUPPLY & INSTALLATION OF ELECTRONIC ACCESS CONTROL SYSYTEM OF EAC HIV/AIDS OFFICES, ARUSHA

Tender No. EAC/SUPLS/10-11/00020

INVITATION TO TENDER FOR THE SUPPLY & INSTALLATION OF ELECTRONIC ACCESS CONTROL SYSYTEM OF EAC HIV/AIDS OFFICES, ARUSHA

The East African Community (EAC) is a regional organization mandated by the governments of Burundi, Kenya, Rwanda, Tanzania, and Uganda to spearhead the East African economic, social and political integration agenda. The Treaty for the establishment of the East African Community was signed in November 1999 and entered into force in July 2000.

The Community has set aside funds and would like to invite tenders for the supply of the above mentioned items.

TENDER CONDITIONS:

1. Tenderers will provide the following information: Company name, Physical and Postal address, Current Trading Licence, Certificate of Registration/Incorporation, Tax Identification Number and VAT Certificate.

2. Tenders shall be quoted in United States Dollars (US$) and prices should indicate USD DDP AT EAC HIV/AIDS OFFICES, Arusha. The Local Charges i.e. Destination, Inspection, Port Handling, Clearing and Forwarding, Customs Bond Guarantee and installation expenses where applicable will be borne by the supplier.

3. The Community will not pay or reimburse any expense incurred by any entity intending to bid in response to this tender.

4. Any request for clarification must be received by the Community in writing at least 5days before the deadline for submission of tenders.

5. The closing date is Tuesday, 21st June 2011 11:00 hrs followed immediately by bid opening.

6. Please note, the Community is not bound to accept the lowest or any other bid and any canvassing will be used as grounds for disqualification.

7. Tenderers may quote equivalent or superior specifications and models at a competitive price, however the specifications offered should meet our minimum requirements. Your bid should specify, among other things, delivery period, warranty and any other after sale services.

8. Sealed bids must be submitted in original and two copies filled according to schedule for requirement and price attached as an Appendix.

Your sealed bids in plain envelope, clearly marked “TENDER FOR THE SUPPLY & INSTALLATION OF ELECTRONIC ACCESS CONTROL AND CCTV SYSTEM AT EAC HEALTH DEPT OFFICE PREMISES LOCATED IN LEOPARD TOURS BUILDING ALONG ARUSHA - MOSHI RD

9. ” , should be submitted into the EAC bid box before the deadline clearly addressed to:-

SECRETARY, TENDER COMMITTEE
EAST AFRICA COMMUNITY

P. O. BOX 1096, ARUSHA, TANZANIA
AICC COMPLEX 5TH FLOOR KILIMANJARO WING
E-mail- eac@eachq.org
Fax + 255 27 250 4455, Tel + 255 27 250 4253 -8

10. The bankers’ Cheque should be drawn to East African Community Secretariat.

To download the Tender Document you can visit EAC Website: www.eac.int Link “Tenders” or Contact us on + 255 27 250 4253/8 or through E-Mail: eac@eachq.org OR eacprocurement@eachq.org. Clarifications, changes or modifications will similarly be communicated on the EAC Website