Management and Development for Health (MDH), is a non-governmental organization with intent to contribute towards a robust health system, able to support delivery of quality health services through evidence based interventions and ultimately have a healthier and prosperous society. MDH works in partnership with various' organizations including local and international research institutions to support implementation of operational research activities to improve health care delivery service in Tanzania mainly provision of HIV care and treatment services, maternal and child health, nutritional interventions, prevention and control of Non Communicable Diseases (NCD). Through funding from Pathfinder International and CDC funding to strengthen the health information system in Tanzania, MDH seeks to recruit the following positions based in Dares Salaam
PROJECT ADMINISTRATION OFFICER (1 post ) for the Kagera Project in Bukoba.
Job Summary:
Working under the supervision of Finance and Administration Manager, the incumbent will oversee and implement all administrative aspects of the office which include human resources, procurement and supply logistics, transportation and facility policies and procedures.
Duties and Responsibilities:
Manages and makes personnel recommendation for decisions on staff under administration division in terms of the recruitment, professional development, performance appraisal, and training needs of the facility, procurement and supply chain department.
Oversees and supervises the daily performance of these units giving required mentoring and support to improve performance and carry out performance evaluation to subordinates.
Responsible for preparing , maintaining /revising policies and Standard Operating Procedures (SOPs)on respective departments,
Supervises and oversees large and complex procurement processes and provide secretarial services to the evaluation committee as well as tender board. Procurement processes include but not limited to the planning, budgeting, requisitioning, competitive price search and tendering, evaluation, selection, award, contracting, delivery, inspection and verification of goods and services.
Represents department at various meetings with administration, external agencies, professional organizations, and other groups.
Reviews, analyses, researches and recommends to the management on cost cut and cost savings strategies in order to realize more targets and increase operational efficiency.
Develops procurement plan on a regular basis based on work plan and budgets and ensures that procurement for program .and operations are 'executed within the approved budget and within the prescribed time with high degree of professionalism. Also, ensuring donor terms and conditions are complied in executing authorized projects.
Works closely with finance department and implementing partners in maintenance of fixed assets or inventory register. Organizes and participates in stock taking and analyse and reconcile variances.
Performs periodic cost analysis of the organization properties and advice the management accordingly
Oversees projects stock levels to avoid out of stock situation of program needs and promotes best practice across the organization.
Oversees fleet utilization, timely maintenance and repair and reports to supervisor for immediate action
To ensure office building is maintained in good condition at all times
Maintain MDH Kagera store through receiving and issuing modality, and keeping records and documentation and sending biweekly reports on stock /commodities/supplies status
Does, any other job related activity as given by his supervisor
Required Qualifications :
Education
A Bachelor's degree in Business Administration or related field. A
Masters degree is an added advantage.
Should be registered with The Procurement & Supplies
Professionals and Technicians BoardLevelll1 or IV.
Experience
At least 5 years of experience in logistics administration and operations in a recognized organization.
Experience in managing facility and program logistics in donor funded Projects is an added advantage.
Skills
Good communications skills with fluency in spoken and written English and Kiswahili.
Good knowledge in computer soft ware applications such as MS Word, Excel, and the Internet.
Good report writing skills.
Ability to scrutinize and raise queries on doubtful items and documents related to procurement.
Ability to plan, develop and work both independently and as part of a team -
A person of high level integrity and truthfulness
Hardworking and ready to work under· pressure to meet deadlines
PROJECT ADMINISTRATION OFFICER (1 post ) for the Kagera Project in Bukoba.
Job Summary:
Working under the supervision of Finance and Administration Manager, the incumbent will oversee and implement all administrative aspects of the office which include human resources, procurement and supply logistics, transportation and facility policies and procedures.
Duties and Responsibilities:
Manages and makes personnel recommendation for decisions on staff under administration division in terms of the recruitment, professional development, performance appraisal, and training needs of the facility, procurement and supply chain department.
Oversees and supervises the daily performance of these units giving required mentoring and support to improve performance and carry out performance evaluation to subordinates.
Responsible for preparing , maintaining /revising policies and Standard Operating Procedures (SOPs)on respective departments,
Supervises and oversees large and complex procurement processes and provide secretarial services to the evaluation committee as well as tender board. Procurement processes include but not limited to the planning, budgeting, requisitioning, competitive price search and tendering, evaluation, selection, award, contracting, delivery, inspection and verification of goods and services.
Represents department at various meetings with administration, external agencies, professional organizations, and other groups.
Reviews, analyses, researches and recommends to the management on cost cut and cost savings strategies in order to realize more targets and increase operational efficiency.
Develops procurement plan on a regular basis based on work plan and budgets and ensures that procurement for program .and operations are 'executed within the approved budget and within the prescribed time with high degree of professionalism. Also, ensuring donor terms and conditions are complied in executing authorized projects.
Works closely with finance department and implementing partners in maintenance of fixed assets or inventory register. Organizes and participates in stock taking and analyse and reconcile variances.
Performs periodic cost analysis of the organization properties and advice the management accordingly
Oversees projects stock levels to avoid out of stock situation of program needs and promotes best practice across the organization.
Oversees fleet utilization, timely maintenance and repair and reports to supervisor for immediate action
To ensure office building is maintained in good condition at all times
Maintain MDH Kagera store through receiving and issuing modality, and keeping records and documentation and sending biweekly reports on stock /commodities/supplies status
Does, any other job related activity as given by his supervisor
Required Qualifications :
Education
A Bachelor's degree in Business Administration or related field. A
Masters degree is an added advantage.
Should be registered with The Procurement & Supplies
Professionals and Technicians BoardLevelll1 or IV.
Experience
At least 5 years of experience in logistics administration and operations in a recognized organization.
Experience in managing facility and program logistics in donor funded Projects is an added advantage.
Skills
Good communications skills with fluency in spoken and written English and Kiswahili.
Good knowledge in computer soft ware applications such as MS Word, Excel, and the Internet.
Good report writing skills.
Ability to scrutinize and raise queries on doubtful items and documents related to procurement.
Ability to plan, develop and work both independently and as part of a team -
A person of high level integrity and truthfulness
Hardworking and ready to work under· pressure to meet deadlines
APPLICATION INSTRUCTIONS:
Interested candidates should submit an application letter indicating the position applied for, a detailed copy of their.CV and contact information (email addresses and telephone numbers) of three work related referees by Friday 20th July 2015,
to the Human Resource Manager
to the Human Resource Manager
P.O. Box 79810,
Dar es Salaam,
Tanzania.
or dropped by hand at the MDH Head Office in Mikocheni, along Mwai Kibaki Road, Plot No. 802.
Only short listed applicants will be contacted.
Project Administrative Officer for the Kagera Project in Bukoba.
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