People and Development Manager (Human Resources Manager)


Programme: Kenya
 
Responsible To:Director Corporate Services
 
Responsible For: HR and Administration team
 
Location: Nairobi, Kenya with frequent trips to field sites in Kenya.
 
Main purpose of the role
 
To be responsible for establishing and providing professional and effective human resources and administrative services as part of the Senior Management Team for Kenya.

Overall Objectives (scope)
  • Responsible to manage the recruitment process for all  national staff;
  • Provide specific advice and guidance to managers and employees on a variety of HR issues including employee relations issues;
  • Design, develop and implement HR policies and procedures for national staff to ensure legal compliance and best practice within Kenya;
  • Assist international staff to understand and comply with international HR policies and procedures.
  • Lead specific HR projects and initiatives in line with the country strategies;
  • Ensure HR information systems, processes and filing procedures are established maintained and developed;
  • Directly manage a small team of staff while advising on the human resource needs of all locations.
Key Responsibilities
 
Recruitment and Selection
  • To co-ordinate and support all aspects of the recruitment and selection process of national staff.
  • Specific responsibilities include job description development, recruitment planning, advertising and short-listing, selection interviews and tests, job offers, salary calculations and issuing contracts.       
  • To keep updated with relevant new recruitment sources and propose improvements to processes and selection tools to ensure that the recruitment process meets current and future programme needs.
  • To work closely with the Country Management Team, HR colleagues in the programme and Head Office to ensure a coordinated approach to recruitment planning & activity, assessing staffing requirements, ensuring effective forward planning and awareness of available staff resources to fill vacancies, and reviewing the most appropriate and cost effective way to recruit to posts .
  • To coach and train all staff involved in recruitment on best practice and equal opportunities.
Management and Organisation
  • Together with the DCS, to provide advice on the management of all staff ensuring a clear understanding and implementation of Merlin Policies, Procedures and the Employment Laws of the country.
  • Regularly update the Country Management Team on Human Resource statutory requirements, including tax laws and ensure that Merlin’s status in country fulfils these requirements.
  • Liaise with external parties (i.e. specialist advisors, other NGOs) on compliance issues related to Merlin’s operations in country (including work permits).
  • Line manage the Human Resource and administration team; ensure that line managers are clear about their responsibilities in ensuring that MSK’s HR Manual is adhered to by staff, and support the implementation of appropriate action by line managers in the event of non-compliance.
  • Ensure that line managers conduct performance appraisals and set objectives regularly and on time and that exit interviews take place for all staff.
  • Manage the HR Department budget and ensure expenditures are within budget and in compliance with established financial standards.
Policy and Advice
  • Develop and monitor Human Resources strategies in close liaison with DCS into country projects and MSK’s overall mission and operational strategy.
  • Establish and maintain robust and effective Human Resource management and administrative systems.
  • Develop and manage the communication, implementation, monitoring and review of all Human Resource policies and procedures for national staff.
  • Ensure understanding of and compliance with international HR policies and procedures by all international staff.
  • Provide advice and guidance to line managers within the country programme on all aspects of employment and staff related issues.
  • Conduct regular field trips to field offices to, audit, monitor and review Human Resource and administrative procedures and assist project staff, where appropriate.
  • Advice and coach staff at all levels on issues related to performance management, legal compliance, disciplinary procedure, grievance procedure with the goal of building knowledge and capacity among staff to improve employee relations and enhance job performance and productivity.
  • Manage national staff welfare policies including health insurance, group life insurance, personal and accident cover ensuring that they are appropriate and cost effective.
Learning and Development
  • Develop a programme-wide Learning and Development policy, in collaboration with the Country Management Team and the Learning and Development team in Head Office.
  • Identify the learning and development needs of programme staff and, where appropriate, provide tailored training and support within programme budget constraints.
  • Work with line managers to develop and deliver an annual Learning and Development Plan based on identified learning needs, with support and advice where necessary from the Learning and Development Team in Head Office.
  • Liaise with Learning and Development in Head Office to update line managers with information and advice on staff development.
  • Evaluate and assess the impact of learning initiatives and activities.
Systems & Projects
  • In coordination with the Director Corporate Services, lead on specific HR projects, e.g. salary reviews ensuring that these are fair, reasonable and competitive, policy and procedures reviews, staff surveys and training & development needs analysis.
  • Attend and participate in relevant inter-agency coordination meetings.
  • Ensure implementation and ongoing management and regular monitoring of tracking systems for timesheets, annual leave entitlements, return flights, and work permits for all international staff.
  • Monitor the maintenance of monthly leave schedules, ensuring appropriate levels of cover at all times through effective annual leave planning and allocation.
  • Ensure accurate maintenance of timesheets for all sites.
  • Develop, implement, and maintain an effective HR database and reporting system.
  • Oversee the maintenance of an effective HR filing system, with proper files maintained for each staff member, both manually and electronically.
  • Manage the preparation of the staff payroll and the timely disbursement of salaries or other employee benefits.
  • Maintain the monthly expatriate movement schedule as well as the expatriate and staff salary coding schedules for onward transmission to Head Office.
  • Ensure the smooth and timely dissemination of information and advice on queries related to human resource and administration (internally and externally).
Person Specification
 
Essential
 
Qualifications, experience and competences
  • Degree or higher qualifications in Human Resources Management or equivalent by experience
  • Strong knowledge and understanding of international HR practices and issues
  • Minimum 8 year experience of working for an International Non Governmental Organisation (INGO) overseas in the capacity of Human Resource Manager for at least 2 years
  • Experience of providing an HR service to a multi-site operation
  • Strong experience of providing a broad range of high quality HR policy advice (including disciplinary and grievance) to managers and staff
  • Strong experience of managing and undertaking a high quality recruitment process
  • Strong communication skills, with excellent written and spoken English
  • Confident and proficient in the use of MS Office
  • Experience of establishing strong working relationships with colleagues from different functions and cultures
  • Experience of a flexible approach to managing and prioritising a high workload  and multiple tasks in a fast paced environment with tight deadlines
  • Experience of proactively identifying and addressing issues
  • An understanding of and commitment to MSK’s mission and values
Desirable
 
Qualifications, experience and competences
  • Experience of having worked in a multi-disciplinary set up
  • Experience of staff management
  • Knowledge of health sector Human Resource management issues
  • Experience of designing and delivering training
To apply for this position
 
Please send letter of application quoting the position title with detailed CVs with contact details of 3 referees (2 of which should be your immediate and former supervisors) should be submitted to:
 
People and Development Dept
pd@mariestopes.or.ke
Marie Stopes Kenya
 
On or before 15th January, 2013

NB: Please clearly indicate on the subject as ‘People and Development Manager’

Marie Stopes Kenya is an equal opportunity Employer
People and Development Manager (Human Resources Manager) People and Development Manager (Human Resources Manager) Reviewed by Unknown on 4:40:00 AM Rating: 5

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.