EADB PROCUREMENT OFFICER

JOB TITLE:                 PROCUREMENT OFFICER
REPORTS TO: FINANCE MANAGER
LOCATION: HEAD OFFICE, KAMPALA

Overall Purpose

The Procurement Officer is responsible for effectively managing the purchasing and supplies management functions through the application of professional procurement and inventory management practices to maximise value from externally sourced products and services. The position is responsible for developing focused strategies for procurement of products and services, supported with favourable service agreements and to offer advice and direction to staff and management, as required, with regard to procurement in support of the business objectives. In addition, the job must coordinate cost effective disposal of assets in accordance with Bank policies and regulations.

Duties and Responsibilities

• Plan and carryout procurement activities in line with and in support of business objectives.
• Work closely with other departments to create and deliver procurement strategies, policies and procedures which support the aspirations of all business units. Apply strategies which ensure continued supply of high quality and cost competitive products and services to the Bank.
• Develop prequalification lists according to Bank regulations and guidelines.
• In liaison with your unit head develop tools and apply professional procurement techniques to the purchase of goods and services
• Negotiate and apply appropriate supply agreements for goods and services. When in place ensure these are appropriately managed and updated.
• Provide secretarial services to the Tender committee and manage professionally the tender processes to ensure objective selection of suppliers
• Analyse, interpret and where required present the results of market analysis, tender results and recommendations to through written reports and actual presentations to facilitate decision making.
• For local purchases, process Local Purchase orders as required; follow up deliveries; record goods received; coordinate inspection of goods received by user departments; process Goods Received notes; pay taxes appropriately; and initiate payment for goods delivered.
• For imports, clear goods on arrival through Customs at various ports of entry; comply with all tax regulations; initiate payment for goods delivered and payment of taxes; keep in constant touch with ports of entry for any goods arrival so as to avoid high demurrages; and monitor changes in tax/import regulations that affect procurement activities.
• Carryout research to keep abreast with developments in the market. Brief colleagues on market developments which may impact supply of goods and services.
• Manage suppliers/ contractors to ensure that the bank gets value for money from services and good delivered.
  • Prepare relevant reports as requested by line manager and Tender Committees
  • Take responsibility for the storage, annual stock counts and safety of inventory
  • Ensure that goods and services are delivered to the right users within a reasonable time frame.
  • Review, analyse and advise on country office purchase reports and usage of goods, and report accordingly.
  • Participate in the development, review and implementation of asset disposal policies and procedures.

Qualifications & Experience

• A good University degree in Procurement, Commerce, Business Administration or Accounts.
• A recognised professional qualification in procurement
• Membership of a professional procurement body
• Minimum of 5 years procurement experience acquired in large commercial and reputable organisation.
• Proven experience in local and international procurement including ability to successfully carryout complex procurements.
• Ability to work with suppliers and build long term competitive supply relationships.
• Ability to analyse data and give presentations to all levels of management
• Ability to influence, communicate effectively and work with minimum supervision.

If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 18 February 2013 to The Human Resource Manager on the following email address: recruitment@eadb.org . Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime telephone contact, qualifications, experience, present position, names and addresses of three referees. All applications should be sent online by email. Applicants for all positions must be nationals of the EADB Member States.  Only short listed applicants will be contacted.  Applicants that do not receive a response by 18^th March 2013 should consider themselves unsuccessful.