Compliance Assistant (Nairobi)

Compliance Assistant (Nairobi)

Responsibilities and Duties

• Assist the Compliance Officer in compiling and filing all project related financial, logistics, administrative and programme information in the designated project compliance folder.
• Follow-up of the compliance process at the base level by ensuring the regular (fortnightly) transfer of the project(s) compliance documentation to the capital office.
• Facilitate the compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation.
• Submit the completed compliance folder (final version) to the Regional Office once the Compliance review process has been completed and ensure that the duplicate compliance folder is securely archived.
• Facilitate in timely supplementary quality control of the compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action.
• Facilitate and report compliance of all audit recommendations/action plans under the authority of the compliance officer and provide accurate feedback immediately.
• Assist the compliance officer in conducting a monthly market-price survey of the materials/services identified the current market basket (frequently procured items/services). Comply with the Audit Department Code of conduct
• Assist the compliance officer in preparing a Monthly Compliance Report giving as much detail as possible for all existing projects that are ongoing and completed but are yet to be reviewed and submitted to the Regional Office. Facilitate the preparation for country external audits and regularly update the compliance officer of the progress through the relevant follow-up memo.
• Report the updates of the compliance situation for all projects during the Country Compliance meetings.

Required Profile

• A Degree/higher diploma in Commerce/Business Administration (Accounting/Finance Option) from a recognized
• Proficiency in Microsoft Office software package is a must.
• A minimum of 2 years experience in a similar position is desired.
• Ability to coordinate diplomatically and independently with other departments.
• Confident person with ability to clearly articulate concepts and policies
• Ability to maintain integrity and professionalism
• Independent person willing to actively contribute to a complete transparency of the organization processes
• Highly motivated and ability to work with culturally diverse groups of people
• Willing to travel to ACTED bases up country regularly

Application Procedure
 

Applications should be submitted by email to: kenya.jobs@acted.org with the subject line being the position applied for before 5pm on the closing date of 8 February 2013.
 

Each application package should include the following: 

• Cover letter with the applicant’s current contact information;
• Resume (including detailed work experience, education certificates/degrees); 
• References (minimum of three, with complete contact information).

Please note:-

• Short listing will be done on ongoing basis.
• Only the shortlisted candidates will be contacted.

ACTED is an equal opportunity employer.