PROJECT ACCOUNTANT - Plan SOUTH SUDAN

Plan is an International Child Centered Community Development organisation – without religious, political or governmental affiliation – that works with children and their communities in 50 of the world’s poorest countries to make lasting improvements in their lives. Plan’s work worldwide benefits around six million children in Africa, Asia and Latin America. Program implementation takes place in 50 Country Offices and 4 Regional Offices, working with more than 90,000 mostly rural communities.

Plan South Sudan supports development interventions in the domains of education, livelihood, building relations, child protection, governance and social protection.

Plan South Sudan is seeking to recruit dynamic and suitably qualified and experienced South Sudanese for the following vacant position:

POSITION 1; No. of Vacancies (2)


Job Title : Project Accountant
Grade : Grade D1
Tenure : One (1) year (Renewable)
Department : Finance
Reports to : Finance Manager
Location : Country Office

I. Job Summary

This position is to ensure that sound accounting, financial management, internal control systems and procedures are in place for the smooth running of Plan’s Project operations in South Sudan;

II. Key End Results and typical Responsibilities:

Project cash and budget management
• Prepare Weekly and monthly Project cash forecasts in a realistic manner
• Review Cash Disbursement vouchers
• Review purchase requisitions and orders.
• Review payment packages for budget availability and correct coding.
• Monitor budget versus expenditure.
• Ensure timely processing and disbursement of payments to legitimate suppliers.
• Prepare work plan and budget in coordination with the project co coordinator and make sure that all expenditures are according to work plan and budget

Financial reporting
• Manage general ledger accounting system
• Reconcile Accounting software reports with project Reports
• Monitor the advances register and Partner advances
• Ensure Accountability in Preparation,review,consolidation and submission of correct and complete Project Financial reports on time
• Coordinate and ensure availability of all documents during Project audit
Internal Financial Controls enhancement
• Ensure adherence to financial controls, processes and procedures.
• Follow up finance-related audit actions
• Participate in Quarterly physical asset and inventory verifications

Field Support Visit
• Training of communities in financial and record maintenance as and when required.
• Verification of direct benefits distribution to communities
• Project support visit and reporting

III. Dealing with Problems:

• Working in partnership with different organisation culture and ensure Project results are achieved timely without compromising with quality
• Managing donor grants with strict reporting deadlines
• Working effectively in multiple communities and environments
• Operating in remote areas and with vulnerable communities
• Appreciation of child rights and Gender

IV. Communications and Working Relationships:

Internal
• Country Finance Manager
• Project coordinator
• Resource Mobilization Team
• Grant accountant

External
• Implementing Partners
• Partners at District level
• Donors
• National Offices
• Head of departments/Local government authorities
• Community resource people including various village level committees
• Children during field visits

V. Preferred skills, competences, experience and attitude Qualification and Experience
Knowledge
• In-depth knowledge of the Finance and accounting preferably in Non profit making organisation
• A degree in Accounting or equivalent qualification
• CPA will be an added advantage

Skills
• Analytical and problem solving skills
• Excellent communication skills appropriate to the audience
• Proficient Computer skills and use of relevant accounting packages
• Ability to work under harsh condition
• Ability to work under multidisciplinary and multicultural environment
• Good English language skills(oral /written )

Behaviours
• Hardworking with capacity to work independently with minimum supervision
• Honest, integrity, open and transparent personality.
• Team player
• Working towards achieving a team goal
• Be able to Respect all groups of people in the community and culturally sensitive
• Persuasive and able to work with different cultural settings
• Motivated, energetic and strives to develop and support others
• Result oriented
• Working for the best interest of the organisation and children
• Appreciate of child rights and gender

All applications marked on the right hand corner of the envelop “Application for the Position of; Project Accountant Assistant should be addressed to:

The People and Culture Manager
Plan South Sudan Country Office
Hai Cinema
Juba

The closing date for receipt of applications is before close of business on Friday September 07, 2012.

Interested persons can collect Plan Application Form from the Security Post at the above address or from the field office in the location you are applying from.

Plan is an equal opportunity employer within the meaning of the relevant UN convention. Women are encouraged to apply.

Note: Only short listed applicants will be contacted.