ASSISTANT ACCOUNTANT - Plan SOUTH SUDAN

Plan is an International Child Centered Community Development organisation – without religious, political or governmental affiliation – that works with children and their communities in 50 of the world’s poorest countries to make lasting improvements in their lives. Plan’s work worldwide benefits around six million children in Africa, Asia and Latin America. Program implementation takes place in 50 Country Offices and 4 Regional Offices, working with more than 90,000 mostly rural communities.

Plan South Sudan supports development interventions in the domains of education, livelihood, building relations, child protection, governance and social protection.

Plan South Sudan is seeking to recruit dynamic and suitably qualified and experienced South Sudanese for the following vacant position:

POSITION 2; No. of Vacancies (1)

Job Title : Assistant Accountant

Grade : Grace C2

Tenure : One (1) year (Renewable)

Department : Finance

Reports to : Finance Manager

Location : Program Unit

I. Job Summary

Ensure that all Program Unit (PU) financial operations are conducted as per the prescriptions of the Field Operations Book (FOB) and other approved policies and procedures at the IH, RO and CO levels.

II. Key End Results and typical Responsibilities:

Reports

· Lead the preparation of PU’s financial management reports (Monthly, quarterly and yearly).

· Lead the preparation of quarterly and year-end financial schedules.

· Visit all communities and partners with Plan funds at least once a month, and submit report thereof on the visit.

· Ensure that PU level accruals are correctly done in the month with relevant supporting documentation (both Civil and Non Civil Works); prepare monthly accrual schedule; provide comments where necessary for Country consolidation

· Timely submit the monthly PU Cash Forecast which reflects PU forecasted spending for the month to Country Accountant.

· Analyze previous month’s cash forecast highlighting how funds were utilized in the previous cash forecast for learning and sharing purposes

· Prepare draft PU monthly bank reconciliation statement before month end closure in GL (and finalize bank reconciliation within three days after GL closure); prepare receipt reconciliation report within same period as bank reconciliation; keep an up-to-date bank reconciliation file at PU level.

Cash & Budgetary Control

· Participate in the preparation of the PU’s annual budget. And assist in its monitoring

· Consolidate and share with PU the PU monthly BvA and PO commitment rep

· Ensure that all payments are covered with adequate funding in PU bank account

· Ensure that all PU bank account issues are followed up within one month with the PU bank

Internal Financial Controls & Payment:

· Ensure that all PU payments are in line with approved Plan policies and procedures.

· Ensure that all PU based transactions are in line with the country tax laws - complete and submit to CO a completed Withholding Tax schedule for the month using the agreed format

· Conduct a monthly surprise petty cash count and share result with PUM and FM

· Review all advances and prepaid expenses related to the PU and follow up on outstanding advances.

Others:

· Provide training and share good experience/practice among the team.

· Fulfill Plan’s Child Protection Policy at all times

· Perform any other duties that may be assigned from time to time.

III. Dealing with Problems:

· Ensures adherence to the country’s financial and accounting requirements as per requirements of the FOB and other organizational policies and procedures to support sound financial management within the organization

· Coaching and training of PU staff in the implementation of good financial practices.

· Analyze financial issues for decision making and refer to a higher manager for approval

· Support the PUM on all financial related issues at PU

IV. Communications and Working Relationships:

Internal

• Program Staff
• Grants staff
• CDFs
• Country Accountant and CO Finance Team
• PUM

External

· Partners

· PU Bank

· Vendors, Suppliers and Contractors

V. Preferred skills, competences, experience and attitude Qualification and Experience

Knowledge

· University degree or Diploma in Accounting or its equivalent.

· At least a year’s experience in a similar role.

· Fair knowledge of project management

Skills

· Problem solving skills

· Good team player

· Good negotiating, facilitating and influencing skills

· Proficient in Microsoft applications especially excel

· Good communication skills both oral and written

· Good coordination skills

· Ability to deliver to tight deadlines

Behaviours

· Ability to facilitate participative processes.

· Independent minded, objective and demonstrate a sense of integrity.

· Organized, methodic and meticulous.

· Promotes innovation and learning among PU staff.

· Remains calm and positive under pressure and in difficult situations

· Aware of impact on others and adjusting own behaviour accordingly

· Tolerant of difference - cultural sensitivity in relation to its impact on HR

All applications marked on the right hand corner of the envelop “Application for the Position of; Assistant Accountant should be addressed to:

The People and Culture Manager

Plan South Sudan Country Office

Hai Cinema

Juba

The closing date for receipt of applications is before close of business on Friday September 07, 2012.

Interested persons can collect Plan Application Form from the Security Post at the above address or from the field office in the location you are applying from.

Plan is an equal opportunity employer within the meaning of the relevant UN convention. Women are encouraged to apply.

Note: Only short listed applicants will be contacted.