Medical Access Uganda Limited (MAUL) is an organization dealing in the importation and distribution of HIV related drugs in Uganda. MAUL has an established extensive service offering including a dedicated procurement agency, providing a comprehensive drug & health commodity supply chain and logistics solution across Uganda. MAUL is in receipt of a continuation PEPFAR grant through CDC for regional expansion and is looking to recruit for the following positions:
1) Executive Assistant
Reporting to the Executive Director, the role is responsible for providing business support to the Executive Director
Key Accountabilities
• Manage the EDs filing and correspondences including drafting of responses
• Manage the calendar and schedule for the ED on a day to day basis
• Develop and monitor the EDs office budget including providing reports on a regular basis of variance analysis
• Manage and coordinate the ED’s travel arrangements and maintain travel records.
• Prepare expense reports and reimbursement forms for the ED.
• Plan and Coordinate meetings involving the ED or/ and the Board including managing the logistics and budgets.
Qualifications and experience:
• Business Degree
• At least 2 years’ experience as an EA to a top executive
Skills and Competencies:
• Attention to detail
• .Ability to interact with executives at a high level
• Ability to meet deadlines
• Good problem solving skills.
• Good presentation skills
• Report writing skills
• Appropriate computer skills
• Ability to manage people
• Integrity and work ethic
2) Human Resource Manager
Reporting to the Executive Director the role is to guide and manage the overall provision of HR support in line with the organizational strategy.
Key responsibilities and accountabilities
• Develop and implement a Human Resources Strategy that is aligned to the corporate strategy.
• Lead the selection and recruitment process of the organization including developing and implement manpower planning, recruitment and selection policies that position MAUL as a preferred employer and
support the attraction and retention of high caliber staff.
• Advises, guides and supports line managers adopt best Human Resource Practices across the organization.
• Manages the staff training and development including supporting the line managers with the training needs assessment process, the development of appropriate training interventions, career development plans and training plan for the year.
• Ensures organizational compliance with applicable Human resource related statutes and regulations.
• Provides performance management advice to staff and management and deals with any performance or grievance issues in a legally compliant and professional way.
• Manages the staff compensation and benefits ensuring competitiveness including benchmarking with the market
Qualification and experience requirements:
• Bachelor’s degree or equivalent in Human Resources, Business Management/Industrial or Organizational Psychology, Social Sciences, Social Work and Social Administration, Organization Behaviour or MBA
• 3-5 years HR experience at managerial level senior or in managing Admin/HR corporate function.
• Experience in managing performance driven programs and managing the change process.
Skills and Competence
• Outstanding coordination and organizational skills
• Excellent Interpersonal and communication skills
• High level of confidentiality and ability to maintain ethical conduct
• Good Coaching skills
• Excellent decision making, persuasive and negotiation skills with ability to build and lead a team
• Ability to be objective and apply professional judgment.
• Demonstrate sensitivity to individual and cultural differences.
3) Monitoring and Evaluation Advisor
Reporting to the Director of Programs, the role is to lead the monitoring, evaluation, tracking and information control of the project for effective delivery and timely corrective action.
Key Accountabilities
• Development & Implementation of M&E framework and tools for mid-term and annual evaluation
• Development and tracking of relevant Key performance Indicators for the project.
• Leading the Capacity building of teams at the health centre facilities in M&E
• Periodic reporting of performance of the project with recommendations for remedial action
• Managing the implementation & Utilization of the selected LMIS
• Database management of project statistical information
Qualifications and experience:
• Master’s degree in public health, demography, statistics or related field or 5 years equivalent
• At least 5 years’ experience in evaluation design, development of indicators and data analysis with proven record in monitoring and evaluation ;
• Experience in development of performance monitoring plans
• Familiarity with supply chain concepts and pharmaceutical logistics indicators
Skills & Competencies:
• Ability to work with minimal supervision
• Excellent Communication skills, both oral and written
• Ability to meet tight deadlines
4) Accountant
Reporting to the Finance Manager, the role is to manage the maintenance of proper accounting records and financial information of the organization.
Key Accountabilities
• Preparation of monthly financial reports including debtors aged analysis.
• Preparation of the journal entries and approval of postings into the automated financial accounting system (SAP) in accordance with the approved expenses codes as per chart of accounts.
• Prepares tax returns and advises management on effects of business activities on taxes, liabilities, tax payment schedules and any other roles designated by the government tax laws.
• Ensure that accounts payables and receivables are accurately processed in a timely manner and recorded appropriately.
• Reviews the staff payroll in liaison with the Human Resource Manager
• Maintains the company fixed assets register
• Any other duties and responsibilities as may be deemed fit by the supervisor
Qualification and Experience Requirements
• Bachelor’s degree in Business Administration, Finance, Economics, Statistics, Commerce or related field
• Professional qualification (CPA or ACCA)
• 3-4 years’ experience in a reputable and busy accounting environment
Skills and Competencies
• Attention to detail
• Strong numeracy skills
• Organizational and management skills
• Personal skills such as effective time management, integrity and open-mindedness and maturity of mind.
• Project management and supervision skills
• Problem analysis and problem solving
• Teamwork and cooperation
• Communication
• Planning and organising
5) Warehousing Fulfilment Coordinator
Reporting to the Warehousing and Distribution Manager, the role is to coordinate and manage effectively appropriate warehousing for effective storage of products for the organization
Key Accountabilities
• Support management of both own and contracted warehouses to ensure that they meet national warehousing standards and are available in suitable locations whenever required.
• Support the Implementation of an effective inventory management and control system including regular and timely stock count, reconciliation and reporting.
• Manage stock movements and levels to ensure adequate stock at all times in the warehouses
• Ensure that contracted warehouse vendors maintain adequate inventory management and control systems or adopt the MAUL systems through training and mentoring.
• Ensure an efficient workflow of unloading, receiving, order processing and dispatch of products accurately and securely.
• Support the implementation of warehousing inventory management process, SOPs and tools.
• Develop performance KPIs for warehousing and prepare regular management reports on the warehousing and inventory management.
Qualification and Experience Requirements
• Bachelor’s degree in Operations, Logistics Management.
• Part qualification in CIPS/ACCA would be added advantage
• 3-4 years professional experience in logistics management especially warehousing in a medium size organization.
• Experience in Logistics Management Information Systems
Skills and Competencies
• Knowledge of supply chain concepts
• Good Coordination and organization skills
• Working knowledge of a computerized stock management systems and tools
• Sound communications skills
• Responsive
• Proficient with MS Office *Excel, Word and Outlook.
• Adaptable to changing priorities and ability to work effectively with short deadlines
• A team player
6) Transportation and Delivery Management
Coordinator
Reporting to the Warehousing and Distribution Manager, the role is to coordinate effectively the transportation and distribution of goods to ensure availability and timely access to the end user.
Key Accountabilities
• Support and manage both own and contracted distribution vendors to ensure that they meet agreed schedules and set standards.
• Develop and implement distribution plans/schedules to ensure accurate and timely order picking, packing and delivery of commodities to the sites.
• Coordinate contracted distribution vendors to collect, load and transport health commodities according to schedule and ensure appropriate vehicle conditions meet the agreed standards.
• Support MAUL’s own fleet of trucks and key performance indicators for the fleet.
• Develop and implement best practice transportation management processes SOPs and tools.
• Prepare and control the transportation and distribution budget
• Develop and monitor key performance indicators for vendor performance and the distribution network for quality, cost and efficiency of the distribution system and the internal fleet.
• Prepare and analyze regular management reports
• Manage performance of the Transport officers including monitoring their vehicle and fuel usage and consumption.
• And any other duties as may be assigned to you.
Qualification and Experience Requirements
• Bachelor’s degree in procurement, operation or logistics management or any other related area.
• CIPs will be an added advantage
• 3 -4 years professional experience in logistics management especially Transport and distribution in a medium size organization.
• Experience in Logistics Management Information Systems
Skills and Competencies
• Excellent coordination skills
• Ability to work with tight deadlines
• Performance management skills.
• Good interpersonal skills
• Knowledge of supply chain concepts
• Fleet management
• Sound communication skills
• Must be hardworking, a self-starter, problem solver and able to work in a team.
• Proficient with MS Office (Excel, Word, Outlook,)
7) Procurement Coordinator
Reporting to the Procurement Manager, the role is to ensure the program procurements are carried on line with policy and best practices.
Key Accountabilities
• Coordinate all the PA projects/contracts to ensure that service levels meeting client expectations.
• Coordinate the development and review of the Standard Operating Procedures
• Liaise with clients on technical specification, meeting regulatory standards, forecasting and quantification; and logistics
• Prepare bidding documents
• Handle discrepancies, queries and complaints from suppliers of goods and services
• Track orders and liaise with suppliers to ensure timely delivery of goods
• Prepare scheduled and adhoc reports as determined by the Project Manager.
• Update a register of pre-qualified suppliers and consultants.
• Develop customized bid/quotations evaluation methodologies and carry out quality assurance for evaluation reports before finalization by the Procurement unit.
• Oversee the management of a central procurement filing system to ensure all relevant documents are
included in the respective files, that each contract has a separate file with all related information, to each the retrieval of information by independent external auditors, authorized agents or relevant donors during post-procurement reviews (PPRs);
Qualification and Experience Requirements
• Bachelor’s degree in Procurement, Business Law, Administration, Economics with minimum of 5 years post graduate experience in procurement and contract management in the public section and international organization.
• MBA would be desirable
• 2 – 4 years professional experience in international procurement, management of public procurement and project procurement.
• Experience in tendering systems (compiling bidding documents, evaluation of tenders, contracting with
suppliers)
• Experience in supplier performance monitoring and evaluation.
Skills and Competencies:
• Knowledgeable about the PPDA rules and regulations
• Ability to perform multiple tasks simultaneously
• Ability to work in a team oriented and multicultural environment
• Effective communication
• Self-driven with a high sense of quality, efficiency and meeting tight deadlines
8) Regional Field Support Services Officer – 2 positions
Reporting to the Project Coordinator, Field support Services, the role is responsible for building capacity and training the field staff at the health facilities in order to facilitate the efficient flow of the HIV related commodities
Key Accountabilities:
• Train, develop and support the health facility and district staff in the supply chain management systems including the Ministry of Health HMIS
• Support the partner Health facilities with analysis and forecasting of the required commodities ultimately feeding into the SCM system
• Support the partner health facility with data collection and ensure quality management reporting to the various stakeholders
• Support the technical staff with tracking of the HIV related commodities in order to ensure proper usage
and no stock-outs.
• Develop and maintain relationships and partnerships with other district stakeholders in order to support the capacity building process
Qualifications and experience:
• Bachelor of Pharmacy, or Supply Chain Management.
• 2-3 years’ experience in Supply Chain Management
• Working knowledge of Microsoft Office
Skills and Competencies:
• Excellent communication and interpersonal skills
• Report writing skills
• Appropriate computer skills
• Good Analytical skills
• Ability to live in a rural setting
9) Transport Executives (2 positions)
Reporting to the Transport and distribution Coordinator, the role is responsible for providing efficient transport facilitation to the organization
Key Accountabilities
• Transportation of staff and supplies to and from defined destinations
• Vehicle maintenance of vehicle under ones responsibility including first line basic repairs
• Obtaining first level feedback from customers and reporting back to base
• Monitoring of vehicle mileage through maintenance of updated vehicle mileage logbook
• Regular and timely submission of any vehicle reports as may be required
Qualifications and experience:
• At least “A” level certificate and clean valid driving permit
• At least 5 years working experience in driving with a clean driving license
• Defensive driving training and certificate will be an added advantage
• A certificate in motor vehicle mechanics will be an added advantage
Skills and Competencies:
• Excellent driving skills (Accident free record)
• A team player.
• Basic vehicle maintenance
• Confidentiality
• Basic report writing skills
10. Systems Analyst
Reporting to the Director Programs, the role is responsible for providing IT support to the Programs and
entire organization including ensuring smooth operation of all the IT systems
Key Accountabilities
• Data systems analysis, design and review
• Database design, development and maintenance
• Develops analysis programs for the evaluation and improvement of data in terms of validity, accuracy and timelines for each of the supported organizations
• Responsible for the performance evaluation, testing, standardization, and documentation of all objects and application tools developed
Qualifications and experience:
• Degree in information technology or business degree with post graduate IT qualifications
• 3- 5 years professional experience in information technology with a reputable company in a busy environment
Skills and Competencies:
• Excellent coordination skills
• Good communication
• Good knowledge of enterprise network and systems administration
• IT hardware and infrastructure support
• Data management and security
• Strong problem solving and analytical skills
• Excellent coordination skills
• Good communication
• Good knowledge of enterprise network and systems administration
• IT hardware and infrastructure support
• Data management and security
• Strong problem solving and analytical skills
11) Data Management Assistants – 2 Positions
Reporting to the M&E Officer, the role is to ensure accurate data capture into the relevant systems or
databases of the programs/organization
Key Accountabilities
• Perform accurate data capture and entry
• Ensure integrity of data by thoroughly checking against source documents and obtaining the necessary approvals
• Run regular reports to ensure completeness of data capture/entry
• Investigate and resolve any unusual data generated by the systems
• Ensure that the information is well organized and stored for easy access
• Maintain an organized filing system of source documents and other support documentation to ensure audit trail
• Protect the organization from data loss by performing at least two system backups per day and storing the disks at different sites.
Qualification and Experience Requirements
• A bachelor’s degree in , Development Economics, Statistics.
• At least 2 years’ experience in data entry in a busy environment
Skills and Competence
• Skilled in data entry
• Ability to work under pressure
• Ability to work fast
• Ability to work to deadlines
• Good attention to detail
• Superior computer skills
• Proficient working in windows environment
12. Administrative and Customer Care Officer
Reporting to the Administration Manager, the role is responsible for providing support across the office
environment in order to ensure smooth running of office operations.
Key Accountabilities
• Responsible for monitoring the quality of service and ensuring that feedback and issues raised from customers including CDC supported IPs are attended to by management to ensure continuous improvement.
• Directly liaises with customers to respond to queries and provide feedback.
• To develop and implement a system of capturing, and monitoring complaints until resolution
• Ensures timely processing of orders and dispatch of goods according to distribution plan.
• Prepares and controls the administration budget
• Ensures proper maintenance of all office equipment, assets and inventory
• Manage the outsourced contracts for office services including the maintenance of the Information
Technology function including hardware and software purchase, networking requirements
• Oversee and track organization contracts. This includes the vendor contracts, implementing partners, project contracts.
• Monitor and assist with monitoring and maintenance of the organization’s website.
Qualifications and experience
• Possession of a bachelor’s degree in business administration or a related field.
• 3-5 years of experience in office administration and management in a busy environment
• Experience with HR is an added advantage
Skills and Competencies:
• Excellent coordination and organizational skills
• Excellent Interpersonal communication skills.
• Ability to maintain confidentiality and good ethical conduct
• Ability to work under pressure.
Applications should be addressed to:
• Human Resources Manager
• Medical Access Uganda Limited
• P.O.Box 23186
• Kampala Uganda
Deadline: Not later than September 14th 2012
MAUL is looking to recruit for the following positions.Read more
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