Job Title: ADMINISTRATIVE SECRETARY Rank: CU 8
Experience: At least two (2) years' working experience in a busy office environment Reports to: Dean of Bishop Tucker School of Divinity & Theology
Division: Deputy Vice Chancellor -Academic Affairs.
Purpose of the Job:
To provide Secretarial and Administrative services to the Faculty.
Responsibilities:
1. Organising and maintaining files and records
2. Preparing Faculty Board meetings
3. Entering, processing and managing exams and results of students.
4. Entering exam results for the three Regional Colleges
5. Making appointments and updating the Dean's diary
6. Taking minutes and distributing information to the Teaching Staff
7. Receiving and directing visitors
8. Oversee and carry out various day to day administrative functions
9. Preparing and coordinating information and mail
10. Performing basic liaison function with students, staff members or other departments
11. Explaining policies and procedures, answering various questions related to the office, handle requests or problems, and route them to the supervisor as appropriate
12. Handling student matters especially those concerning their academic welfare
13. Receiving and making important phone calls in and out of the Faculty
14. Perform any other related administrative and secretarial duties
15. Perform any other official duties as assigned by the Supervisor.
Job requirement
Qualifications and experience:
1. A good Bachelor's from a recognised accredited institution of higher learning.
2. Must have a Diploma in Secretariat Studies from a recognized institution of higher learning.
3. * Must have good computer skills (Word, Excel, Access, Powerpoint and internet).
4. Experience in taking minutes
5. Must have good interpersonal skills especially when dealing with students, staff and visitors.
6. Must be a person of high integrity with an excellent work ethic.«\
7. Must be able to work under pressure to meet deadlines
8. Committed Christian and familiar with the workings of the Church of Uganda
How to apply
Application method:
1. Send an application letter together with an updated Curriculum Vitae and three references.
2. Copies of academic and professional certificates and transcripts
To:
The Human Resource Manager Uganda Christian University •Pilkington Building P. O. Box 4, Mukono Email: akatabaazi@ucu.ac.ug
Deadline: 5:00p.m. Friday, 23rd September 2011
Only short listed candidates will be contacted
ADMINISTRATIVE SECRETARY UGANDA CHRISTIAN UNIVERSITY
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