Supply and Procurement Officer, Dar es Salaam , Tanzania

Closing date: Sunday, 19 June 2016

Job no: 496215
Work type: Temporary Appointment
Location: Tanzania,United Republic
Categories: Supply/Logistics, NO-2
The core strategy of the supply function within UNICEF Tanzania's country programme is to strengthen national supply chains and counterpart capacity development to ensure that the welfare of children and mothers is improved.
In line with this strategy, the supply function also continue to focus on service delivery aspects through direct procurement and delivery against the request of the Government in specific areas, notably in support of health, nutrition, WASH and education related programme outputs.
The annual procurement volume of goods and services averages US$ 10.5 million in UNICEF direct program support and US$60 million in procurement services. With US$ 60 million, the value of Procurement Services exceeds UNICEF's direct supply assistance and is an important mechanism to leverage resources for children.
UNICEF continues to lead inter-agency procurement through joint Long- Term Arrangements and information sharing, supporting the office and other UN agencies operating in Tanzania.
The Office is therefore looking for a highly qualified TA Supply & Procurement Officer at NOB level to work with the Supply and Logistics Specialist and Procurement team to strengthen procurement, service contracting and technical support.
Purpose of the Position
Under the guidance of the Supply and Procurement Specialist, assists in the planning, procurement, and contracting of UNICEF's supplies and contracting processes, in support of the Country Programme.
Specific Tasks
  • Overall responsible for procurement of commodities and services, and monitoring of all upstream supply activities.
  • Develops and review procurement/supply plans of the Country Programme. Works closely with programme colleagues on forecasting. Provides technical advice on specifications/Terms of Reference, facilitating efficient procurement.
  • Establishes and maintains supply source and availability plans (offshore and local procurement). Proposes supply strategies (using category management) and actions decisions on offshore and local procurement.
  • Ensures development of appropriate evaluation criteria, solicitation, evaluation of offers, negotiation and formulation of contracts and long-term arrangements (LTAs) with suppliers and contractors.
  • Establishes appropriate processes adjusted to emergency (if relevant) and local context, while respecting UNICEF procurement principles and policies.
  • Maintains links with Supply Division on transnational shipments, deliveries, claims and appropriateness of supplies.
  • Conducts market research including supplier and partner/service provider's capacity assessments.
  • Ensure accurate evaluation of supplier performance on the basis of quality of services rendered, product acceptability and delivery record
  • Ensures continuous information on local sourcing and availability options, feeding into source and availability plans.
  • Corresponds with suppliers to confirm deliveries and feed/update into current delivery schedules in close liaison with logistics to ensure coordination of delivery.
  • Facilitates the establishment and maintenance of a system of contact with customs and immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
  • Ensures preparation of supply status reports required for donor reports, budget reviews, programme analysis, annual reports, funding appeals etc.
  • Any other task as might be requested by supervisor.
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