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Finance & Admin Officer : Dar es Salaam, Tanzania


Salary: TSHS: 2,059,374 (gross/monthly)
Location: Dar es Salaam, Tanzania

CWS Africa
The mission statement of Church World Service is to work with partners to eradicate hunger and poverty and to promote peace and justice around the world. CWS Africa provides services to sub-Saharan Africa to fulfill its mission.

Benefits
CWS Africa offers a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage. Other benefits include 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).

EEOC
Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

To Apply:
Please click the below link to apply directly online to this position.
http://rscafrica.applicantstack.com/x/detail/a2d9enfcr3mx

This position is open to national applicants.

Please note CWS Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

Eligibility List
The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

Communication
Please note CWS Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

Application Materials
Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

Primary Purpose
This position is responsible for the daily expenditure, management and maintenance of the CWS Tanzania financial records, in accordance with the guidelines of CWS Africa policies and procedures and in accordance with donors reporting guidelines. The position reports directly to the CWS Africa RDP Finance Coordinator based in Nairobi with daily coordination with the Tanzania Project Coordinators.

Supervision
This position reports directly to the Finance Coordinator.

Essential Duties

Maintain and prepare the financial transaction documentation.
Accurately record all the project financial transactions.
Develop and prepare routine project statements.
Periodically review the partner project financial reports against actual delivery of implementation activities.
Reviewing and approving of partner’s projects revised work plans and revised budgets in conjunction with the project coordinator
Preparation of variance analysis reports for management decision making
Assist in budgetary controls through monthly preparation of management accounts.
Reconciliation and monitoring of staff advances
Reviewing and analysing of partner’s financial reports to ensure adherence to terms stipulated in the contractual documents and compliance with policies and procedures.
Ensure that the partners submit updated advance request sheet as required and on a timely basis
Timely disbursement and tracking of funds and alert management incase of non-compliance and mismanagement of funds
Financial management training and capacity building through project visits once a month per partner.
Act as an internal auditor for the partner projects.
Prepares and organizes relevant documents and reports for the annual audit, responds to auditors’ queries and provides audit schedules and analyses as requested.
Receives refunds of unused travel cash advances and any other cash and check refunds, issues receipts for any refund received and ensures regular and timely banking of all refunds received.
Monitors bank balances and funds transfers from CWS Africa Nairobi Headquarters and CWS Global Headquarters office and disseminates this information to the Country Coordinator and the CWS Africa Finance Coordinator in Nairobi on a current basis.
Performs quarterly stock-take of Inventory and prepares and submits a report on variances.
Assists in budget preparation by providing requested data.
Follows sound accounting procedures and practices in conformity with GAAP, IAS and OMB circulars to ensure accuracy and transparency on the use of US Government’s funds.
Reviews purchase requests before they are turned into purchase orders.
Files and retrieves financial documents.
Understand and be updated on Government of Tanzania administrative and financial rules, regulations, and guidelines, which affect or impact the operation of the CWS Office
Review and maintain annual vehicle insurances, road licenses including routine maintenance of all CWS vehicles and equipment.
Maintain schedule of CWS property and ensure that adequate security is in place against theft or damage.
Undertakes all duties as may be assigned by supervisors in order to improve on internal controls and financial operations for the overall achievement of CWS Africa’s goals and objectives.
Qualifications
Education:
Bachelor of Commerce degree, Accounting option required.

Experience:
One year directly related specialized experience performing the essential duties is required.

Experience in the Non-Governmental sector preferred.

Knowledge/Skills:

Knowledge of Excel spreadsheets, GP,ACCPAC or similar accounting software.
Knowledge in fund and accrual accounting principles.
Abilities:
The Accountant must have the ability to:

maintain the confidentiality and integrity of accounts and budget information;
exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems;
communicate effectively both verbally and in writing;
follow instructions from the Supervisor with a positive and receptive attitude;
deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
conduct oneself in a professional and courteous manner to represent the best interests of CWS Africa and CWS/IRP;
maintain a high performance standard with attention to detail;
carry out all of the duties of the position efficiently and effectively with minimal supervision;
work independently and contribute to overall operations of CWS Tanzania and CWS Africa;
take initiative in the development and completion of projects;
maintain strict confidentiality with CWS Africa administrative and operational information;
manage a large and diverse workload under pressure with competing priorities;
analyze and solve complex problems and make sound decisions;
work well as a team in a multi-cultural environment while maintaining a high level of motivation;
effectively manage CWS Tanzania and CWS Africa’s resources;
Working Conditions
Physical: This position requires bending, squatting, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying moderate loads.

Environmental: Normal office working conditions.

Special Requirements
A Certificate of Good Conduct is required before the start of employment. Must be legally eligible to work in Tanzania. Employee will be entrusted with the receipt, custody and payment of money.

Licensing/Certification:
Certified Public Accountant Part III (CPA III) or Association of Certified Chartered Accountants (ACCA) is required.

Special Requirements:
Certificate of Good Conduct is required before the start of employment. Employee will be entrusted with the receipt, custody and payment of money.

Competencies

Communication
Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

Relationships
Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge
Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

Teamwork
Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving
Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Program Planning and Management
Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.

Leadership
Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

Resource Building and Stewardship
Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.
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