Human Resources for Health Data Analyst in Tanzania

Elizabeth Glaser Pediatric AIDS Foundation RFP #985523

Human Resources for Health Data Analyst in Tanzania

REQUEST FOR PROPOSALS # 985523

Human Resources for Health Data Analyst in Tanzania

in support of

ELIZABETH GLASER PEDIATRIC AIDS FOUNDATION (EGPAF)

Dar es Salaam, Tanzania

Firm Deadline: July 8, 2016

12:00pm Eastern Daylight Time (GMT-4)

The Elizabeth Glaser Pediatric AIDS Foundation, a non-profit organization, is the world leader in

the fight to eliminate pediatric AIDS. Our mission is to prevent pediatric HIV infection and to

eliminate pediatric AIDS through research, advocacy, and prevention and treatment programs.

For more information, please visit http://www.pedaids.org.

BACKGROUND

CDC Tanzania and PEPFAR have been providing technical and financial support to the Tanzania

Ministry of Health, Community Development, Gender, Elderly and Children (MOHCDGEC) and

National AIDS Control Program (NACP) to establish and continuously improve monitoring and

evaluation (M&E) data systems, health information systems and business processes related to use

of health information. CDC Tanzania has been supporting short-term and embedded technical

experts to work closely with MOHCDGEC and NACP to strengthen national data systems and

processes that are required to deliver quality HIV services and collect and manage information for

evidence-based decisions.

In close collaboration with the MOHCDGEC, EGPAF will conduct an analysis of various Human

Resources for Health (HRH) systems to inform planning and decision making. EGPAF will also

conduct a spatial analysis of HRH data and its correlation with other key indicators to contribute

to optimal coverage and quality of health care services.

PURPOSE/SCOPE OF WORK

Reporting to Jane Macha, Technical Advisor for Health Systems Strengthening, and in close

partnership with EGPAF Headquarters (HQ) and CDC Tanzania, the HRH Data Analyst will be

primarily responsible for completion of the processes and deliverables in‐country that are outlined

below. The HRH Data Analyst will also serve as a communication backstop for all in-country

activities related to this activity, liaising between EGPAF HQ, MOHCDGEC, CDC Tanzania and

other stakeholders.

Consultant Activities:

The consultant will work closely with EGPAF HQ and the EGPAF Tanzania Technical Advisor

for Health Systems Strengthening to ensure the following activities are conducted:

1. Organize and participate in planning meetings with MOHCDGEC and CDC Tanzania to

review current HRH data management systems and to determine the necessary steps to

proceed with analysis.

1. Lead biweekly progress conference calls with EGPAF HQ and EGPAF Tanzania and

provide monthly written progress reports to EGPAF HQ and EGPAF Tanzania to inform

project quarterly reports.

1. Working closely with HRH staff from MOHCDGEC, CDC Tanzania and other US and

Tanzania government agencies as needed, determine the necessary data elements (in

addition to GIS information) to conduct a meaningful analysis for presentation to

MOHCDGEC and CDC. As needed, clean the outputs of the three systems in order to

make the data usable.

1. Conduct data cleaning, analysis, and prepare findings. Include key MOHCDGEC staff

and provide hands-on mentoring during this phase in order to build capacity around HRH

data analysis.

1. Review any existing MOHCDGEC HRH data analysis and use plans and advise on

operationalizing them. Work with MOHCDGEC to develop plan to align/integrate

various HRH data systems for future analysis and use.

1. Build capacity of MOHCDGEC on data analysis and use and how to follow analysis/use

plans. This may involve designing and facilitating onsite training/mentorship to ensure

continued HRH data use.

1. Act in an advisory role to MOHCDGEC in preparation for the 2016 HRH country profile.
2. Other activities as negotiated with EGPAF HQ and EGPAF Tanzania.

Consultant Deliverables:

The consultant will ensure that the following deliverables are met:

1. Agendas and meeting summaries to support planning meetings with MOHCDGEC
2. Agendas and meeting summaries as necessary for EGPAF HQ/Tanzania conference calls
3. Monthly written progress reports submitted to EGPAF HQ and EGPAF Tanzania Health

Systems Strengthening Advisor by the 5th of each month

1. A written report and presentation containing the results of the HRH data cleaning and

analysis exercise (a mapping document of all HRH system in TZ that MOHCDGEC or

implementing partners are using, their use, and a feasible plan for integrating these

system to reduce duplication and align the systems.)

1. Produce an onsite data analysis and one mentorship report (to be replicated by

MOHCDGEC)

1. Presentation of spatial analysis results to MOHCDGEC and CDC Tanzania
2. Final assignment report (template and table of contents to be provided by EGPAF HQ)
3. Revised data analysis and use plan for MOHCDGEC

MINIMUM REQUIREMENTS:

 Fluent in both written and spoken English

 At least a Master’s Degree in Public Health, Biostatistics or Computer Science, or a

related field

 Able to work legally in Tanzania as a resident or through a valid work visa (must provide

documentation of work visa)

 Currently reside in, or be willing to temporarily relocate to, Dar es Salaam, Tanzania for

the duration of the contract period

 Able to begin work on or before July 31, 2016

PREFERRED QUALIFICATIONS:

 Speaking ability in Swahili

 Previous experience working in Tanzania

 Knowledge of programming languages, relational databases, statistical packages, GIS

applications, interactive data dashboards, and Windows programs

Elizabeth Glaser Pediatric AIDS Foundation RFP #985523

Human Resources for Health Data Analyst in Tanzania

Page 3 of 5

 Experience working with senior-level representatives from donors, implementing

partners, and government agencies

 A minimum of 5 years’ experience in Public Health with at least 2 years’ demonstrated

practice in national level data management and analysis

 A strong background in data management systems, capacity building, and project

management and implementation

FOUNDATION RESPONSIBILITIES:

The HRH Data Analyst will provide all deliverables to EGPAF HQ, which assumes ultimate

responsibility for all documents and deliverables submitted to CDC. EGPAF HQ will directly

liaise with CDC Atlanta and provide direction and support to the Consultant in the

implementation of all project-related activities. All deliverables will be submitted to EGPAF HQ

for review and further dissemination.

LOGISTICS:

Equipment and/or Materials Required

The consultant will provide their own laptop and mobile phone for use on project-related

activities.

Specific Timeframe

The period of performance for this agreement is three (3) months from the date of a signed

consultant contract. Projected start date is July 31, 2016, but is subject to change. Contract may

be extended at EGPAF’s option.

Location of Work

Consultant will perform all tasks in Dar es Salaam, Tanzania. Office space with access to the

internet and printing facilities will be provided at the Ministry of Health offices.

KEY CONTRACT TERMS:

The anticipated contract type is fixed price plus approved expenses. The following expenses will

be reimbursed by the Foundation: air travel to Tanzania (one round-trip, if Consultant not

currently located in Tanzania); housing allowance in Dar es Salaam; monthly living stipend; and

local transportation to support work-related activities. All other projected costs must be included

in the fixed price proposed by the Offeror.

Unless stated otherwise in this RFP, the Consultant is responsible for providing equipment and/or

supplies required to perform the services.

All deliverables provided to the Foundation must be furnished for the use of the Foundation

without royalty or any additional fees.

“Materials” will include everything prepared by Consultant pursuant to this Contract, including

without limitation, the Deliverables, reports, creative and other materials, manuals, studies,

photographs, negatives and all other documents. All Materials developed under this Contract will

be owned exclusively by the Foundation. Consultant will not use or allow the use of the Materials

for any purpose other than Consultant’s performance of the Contract without the prior written

consent of the Foundation.

The Consultant will be responsible for obtaining all applicable visas and/or work permits.

The Foundation will provide supplemental business traveler medical coverage and security and

natural disaster evacuation coverage for a non-local Consultant for the duration of the

consultancy spent in Tanzania, at no cost to the Consultant, if desired. The medical coverage is

supplemental only, and will only cover persons who already have general medical insurance

coverage. The Offeror should indicate in the financial proposal if this coverage is requested. Note

that the supplemental medical coverage is a standard benefit. The consultant therefore is not

required to quote the cost of this supplemental insurance in the financial proposal, and request of

this supplemental insurance will have no influence on the evaluation of proposals.

EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS:

The Foundation will accept the proposal that presents the best value. All proposals will be

evaluated against the following Evaluation Criteria. Each proposal must contain the items listed

in the Submission Requirements column in the following chart. Please submit your Submission

Requirements in the order that they appear below, and label each with the RFP # (985523).

Evaluation Criteria Submission Requirements Weight

Past performance of similar work

1. One or more samples of prior similar work (e.g., project reports, GIS assignments, consultancy reports, reports or evidence of prior data cleaning and analysis exercises, evidence of prior experience with HRH data/projects, etc. for which the Offeror has led the process)
2. Three (3) professional references from similar past projects with current phone and email contact information 35% Consultant’s proposed process and approach to meet project needs efficiently
3. A maximum 5-page written proposal explaining Offeror’s specific process for completion of activities and deliverables listed in this RFP 35% Total fixed price
4. A brief financial proposal detailing the total fixed price for all activities, as stated in Key Contract Terms above 15% Qualifications of proposed Consultant
5. Cover letter
6. CV/Resume of Offer or 15%

Total 100%

All applicants are required to be registered and authorized to perform the scope of work in the

place of performance.

PROPOSED TIMELINE:

17 June 2016 – Release of RFP

24 June 2016 – Submission of Contractual and Technical Inquiries to: Shauna Eisenberg, Senior

Operations Officer, ProjectDELTA@pedaids.org. No phone calls please.

28 June 2016 – Question and Answer Response Document posted on EGPAF website at

Elizabeth Glaser Pediatric AIDS Foundation RFP #985523

Human Resources for Health Data Analyst in Tanzania

8 July 2016 – Completed proposals must be delivered electronically by 12:00pm Eastern

Daylight Time to: Shauna Eisenberg, Senior Operations Officer, ProjectDELTA@pedaids.org.

22 July 2016 – Final decision announced and Offerors notified

31 July 2016 – Contract executed and Services begin.

Please note it is our best intent to comply with the above timeline but unavoidable delays

may occur.

ADDITIONAL INFORMATION

All proposals and communications must be identified by the unique RFP# reflected on the

first page of this document. Failure to comply with this requirement may result in nonconsideration

of your proposal.

Any proposal not addressing each of the foregoing items may be considered non-responsive. Any

exceptions to the requirements or terms of the RFP must be noted in the proposal. The

Foundation reserves the right to consider any exceptions to the RFP to be non-responsive.

Late proposals may be rejected without being considered.

This RFP is not an offer to enter into agreement with any party, but rather a request to receive

proposals from persons interested in providing the services outlined below. Such proposals shall

be considered and treated by the Foundation as offers to enter into an agreement. The Foundation

reserves the right to reject all proposals, in whole or in part, enter into negotiations with any

party, and/or award multiple contracts.

The Foundation shall not be obligated for the payment of any sums whatsoever to any recipient of

this RFP until and unless a written contract between the parties is executed.

Equal Opportunity Notice. The Elizabeth Glaser Pediatric AIDS Foundation is an Equal

Employment Opportunity employer and represents that all qualified bidders will receive

consideration without regard to race, gender, color, religion, sex, or national origin.

ETHICAL BEHAVIOR:

As a core value to help achieve our mission, the Foundation embraces a culture of honesty,

integrity, and ethical business practices and expects its business partners to do the same.

Specifically, our procurement processes are fair and open and allow all vendors/consultants equal

opportunity to win our business. We will not tolerate fraud or corruption, including kickbacks,

bribes, undisclosed familial or close personal relationships between vendors and Foundation

employees, or other unethical practices. If you experience of suspect unethical behavior by a

Foundation employee, please contact the Foundation’s Ethics Hotline at

www.reportlineweb.com/PedAids/. Any vendor/consultant who attempts to engage, or engages,

in corrupt practices with the Foundation will have their proposal disqualified and will not be

solicited for future work.

HOW TO APPLY:

Submission of Contractual and Technical Inquiries to: Shauna Eisenberg, Senior Operations Officer,ProjectDELTA@pedaids.org. No phone calls please.