Finance and Administration Officer - Nairobi, Kenya

Jamii Thabiti Programme
  • Jamii Thabiti aims to increase security and safety for men, women and children in Kenya through increasing the capacity of key institutions (such as the police and county government) to prevent and respond to violence
  • Until December 2017
  • Nairobi Kenya
The Programme
Security represents a significant challenge for Kenya. Poor and marginalised Kenyans suffer from a multiplicity of violent attacks. Almost 500 Kenyans were killed and over 55,000 displaced due to inter-communal violence and resource conflicts during 2013[1]. Women and children were most affected by the brunt of sexual violence, killings, injuries, and loss of property and displacement that occurred. Kenya ranks at 12/124 in the Global Terrorism Index[2]. A nationwide perception survey reported that approximately 20% of respondents had been victims of crime or violence during the preceding year[3]. Countrywide, 39% of Kenyan women aged 15-49 have experienced sexual or physical violence, according to the latest Kenya Democratic Health survey[4].
In order to address these high levels of violence DFID Kenya established the Jamii Thabiti Programme, also known as the Kenya Improving Community Security Programme (ICS). Jamii Thabiti is a £13.5 million, 3.5 year[5] DFID funded problem driven programme that aims to increase security and safety for men, women and children in Kenya through increasing the capacity of key institutions (such as the police and county government) to prevent and respond to violence. In doing so, the programme will address three types of violence: criminal violence, inter-communal violence and violence against women and girls (VAWG) initially in eight counties: Kisumu, Bungoma, Wajir, Mandera Nakuru, Baringo, Kwale and Kilifi.
The programme brings together DFID’s work on conflict resolution, police reform and violence against women and girls in Kenya. It is designed to respond to opportunity presented by devolved government under the 2010 constitution in Kenya and will work at the national, county and local level to address specific drivers of violence and insecurity. The Impact of the programme is “increased security and safety for men, women and children in Kenya through greater capacity to prevent and respond to violence.” The Outcome is “improved safety and security institutions at national level and in 8 counties that provide more effective, accountable and responsive services to a public that is actively engaged in improving safety and security.”
The outputs are:
  • Output 1: Strengthened national frameworks for enabling improved safety and security interventions at the county level.
  • Output 2: Enhanced effectiveness, coordination, oversight and accountability of safety and security actors at the county level.
  • Output 3: Improved community knowledge of, and interaction with, safety and security service providers in resolving violence.
  • Output 4: ICS programme is supporting effective partnerships, programming and lessons learning at the national level.
The Position
The Finance and Administration Officer (FAO) will provide support to the implementation of the Jamii Thabiti programme at Nairobi level. The Intern will work closely with the Finance Manager and Procurement and Contracts Officer.
The FAO will:
Specific requirements
  • Support the Finance Manager in payments and acquittals processing.
  • Support the Finance Manager in Petty Cash Management.
  • Support the Finance Manager in Payments Posting in Quickbooks Accounting Software.
  • Support the Operations Team in operations cash flow forecasting.
  • Support procurement in the management of contracts ,contract tracking and order follow-up.
  • Support procurement in gathering quotations, quotation bid analysis and ensure procurement is done in accordance to Coffey standard operating procedures.
  • Support the procurement in conducting market survey.
  • Support with logistics, including travel arrangements.
  • Ensure that all financial records are properly filed and on time.
General requirements
  • Adhere to all security advice from Coffey’s Risk Management Team.
  • Adhere to Coffey International Policies and Procedures as outlined in the Operations Manual.
  • Adhere to Coffey International’s behaviours: Ingenuity, Collaboration, Respect, Intelligent Risk, Integrity and Delivery.
  • Engage in the activities of the Programme Management Team and contribute to the progression of the programme, to ensure delivery of project outputs and outcomes in line with Jamii Thabiti’s logframe. This will involve routine programme meetings (each week) to undertake detailed review of progress against the logframe, adjusting workplans and resourcing on an on-going basis to remain on track.
Special requirements
  • Some travel and out of hours work may be required.
  • Perform any other duties as may be required for the exigency of the programme.
The Person
Qualifications and experience
  • Bachelor Degree in Commerce, Procurement & Supply Chain Management or any relevant subject
  • Experience or knowledge in Quickbooks Accounting Software
  • Completed CPA Level IV
  • Good master and working knowledge of Microsoft applications is a must

How to Apply
Please apply online at the Coffey website, http://www.coffey.com/en/careers/ submitting a CV demonstrating relevant experience and interest.
Applications close: 12 June 2016
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