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Executive Assistant / Office Manager


Norlha is a non-profit, non-political, secular association based in Lausanne, Switzerland, that supports remote communities in the Himalayas in building capacities that will allow their sustainable development, through integrated projects in food security, income generation and environment protection, with a strong focus on supporting women. Currently Norlha is looking for a replacement for :

Executive Assistant / Office Manager

Volunteer/Internship position
This is a joint position and plays a crucial role in providing support to Directors and Senior Management (SM) as well as ensuring the office functioning and membership management.
Mission and activities
Executive assistant responsibilities:
  • Administrational assistance to the director
  • Emergency support to specific items
  • Organization of internal team meetings, including management meeting.
  • Support to senior management team in coordination: agenda reminder, prepare the room for the meetings, taking minutes and circulating them to the senior management
Office manager responsibilities:
  • Ensuring incoming communication coordination taking care of post box and email
  • Coordination of practical office needs
  • In charge of petty cash and small expenses
  • Taking care of office supplies and coordination with service providers
  • Support in organising internal and external events
Membership coordination:
  • Collecting all information related to members and donors
  • Updating system
  • Communication with the member and donors
  • Preparation of tax certificates
Candidate Profile
  • First experience in executive, administrative or organization management assistance desirable
  • Knowledge of international cooperation an asset
  • Fluency in English oral and writing a must, French an asset
  • Excellent computer and writing skills
  • Highly committed, independent and dependable person with good interpersonal skills
  • Interest in the Himalayan people and adherence to the values of Norlha
Norlha offers
  • Engagement in poverty reduction and development of people in need
  • Experience in working with top management in an international NGO
  • Working in an enthusiastic and motivated cohesive team,
  • High degree of autonomy, good sense of responsibility, ample room for initiative
Duration and working time: minimum 6, preferably 9 months or longer
Working time: at least 40%
This part-time, long-term volunteer position is not paid and an applicant must have a legal right to volunteer in Switzerland.
Location: Norlha office in Lausanne, partial home-based work possible

HOW TO APPLY:
Application Process: please send your CV to joinus@norlha.org ref. EA&OM
Expected start date: as soon as possible upon mutual agreement
We thank all those who apply, however, only candidates selected for an interview will be contacted
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