Grants Officer – Field (based in Kasulu with regular trips to other field sites in region)
Coordination of proposal development processes for camp-based refugee programming in close coordination with program and operation teams, including preparation and maintenance of the Grant Budget, Technical Narrative, Logframe, Budget Narrative, concept notes and all other submission requirements.
Ensure submission of high quality proposals and concept notes, working closely with Technical Units, Awards Management Unit and Business Development Unit.
Work closely with DDP, GC and technical coordinators to integrate SAP priorities into current camp-based refugee programming.
Ensure that all proposals and concept notes are based on contextual reality, are responsive to the needs of beneficiaries, and based on program gaps. This includes regular visits to the camps, attendance at meetings and visits with partners and donors.
Current grant portfolio: PRM ($2.1M), UNHCR ($1.1M), UNICEF, UN Women ($400K), ECHO ($250K), RH internal funding. Pending: MACF ($2M), ECHO COP (~$1M), UNFPA, DFID, Vodacom.
Ensure timely submission of all camp-based refugee programming narrative and financial reports (includes: PRM, UN Women & UNICEF quarterly, UNHCR monthly & semi-annual, SIDA and ECHO interim and final), including review financial and narrative reports as per donor requirements, ensuring they are complete, accurate and produced on a timely basis to ensure adequate review, approval and submissions to donor/NY/UK.
Work closely with consortium partners in the field (Plan and Save the Children) on ECHO HIP project implementation.
Work with Program staff to prepare preliminary grant budgets to support realignments. Responsible for communication with HQ on all realignment and any other donor requests.
Coordinate and organize Grants Opening and Closing Meetings in the field in a timely manner.
Review Budget Versus Actual expenditure reports include a brief commentary on matters arising as identified from the report. Follow-up with program and operations team to ensure spending is complete in timely manner.
Ensure that all donor related information is disseminated to program, finance and logistics staff to enable them abide by donor rules and regulations
Preparation of program adjusting journal entries to reallocate/recode expenses and other charges
Handle day-to-day issues that come up in the field regarding grant management