Finance Assistant - International Organization for Migration

Open to Internal and External Candidates

                                   Vacancy Announcement - IOM/DAR/028

Position Title	:	Finance Assistant  (One Position)
Duty Station	:	Dar es Salaam Region
Classification	:	General Service Staff, Grade G4
Type of Appointment	:	Six months, with possibility of extension
Estimated Start Date	:	As soon as possible

Closing Date

:

June 13th , 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Resource Management Officer and in coordination with Project Manager or National Admin/Finance Officer the incumbent will carry out the following duties and responsibilities:

Core Functions / Responsibilities:

1.    Verify invoices and documents submitted by suppliers and service providers;

2.    Ensure all supporting documentation and signatures are obtained before finalizing vouchers. Obtain appropriate approvals, process payments to suppliers; Ensure all payments are paid on a timely manner;

3.    Prepare monthly accounting report and the attachment of supporting documents for the review and certification by RMO & Project Manager or National Admin/Finance Officer.

4.    Reconcile on a monthly basis all pending vendor accounts;

5.    Assist in bank reconciliation of the various IOM Bank accounts.

6.    Ensure files of all financial instructions/guidelines are maintained and appropriate internal controls are in place

7.    Maintain a filing system for vouchers and all other financial documentation

8.    Maintain the Petty Cash account

9.    Provide daily assistance to supervisor in ensuring proper internal controls of finance are in place

10.  Coordinate all accounting issues with other colleagues in the Finance Department

11.  Bring to the attention of the RMO any relevant financial and budgetary issues

12.  Any other duties that may be assigned

Required Qualifications and Experience

Education

• Holder of a Secondary School Diploma, with 4 years’ working experience; Or Bachelor’s  Degree combined with 2 years working experience in Accounting or Finance or related field;
• Strong Computer skills especially in Ms Excel, Word and Outlook
• Ability to pay close attention to details and work with minimal supervision
• Ability to work under pressure and meet deadlines   
• Ability to work effectively and harmoniously with a team of colleagues
• Time Management and planning for accounting cycles
• Able to set up internal record tracking

Experience

• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Previous work experience with an international organization and NGOs dealing with refugees would be a strong advantage

Languages

Fluency in English and Kiswahili is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates should fill in the PH form, submit CV and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int

Or send applications to the address below;

International Organization for Migration Mission in the United Republic of Tanzania

Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania

Kindly note only shortlisted candidates will be contacted.

For further information, please refer to: https://tanzania.iom.int/

Posting period:

From 30.05.2016 to 13.06.2016