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Human Resources Associate, Dar es Salaam, Tanzania


Closing date: Thursday, 2 June 2016

Education & Work Experience: D-Some College - 6 year(s) experience
G6
Vacancy Type
FTA Local
Posting Type
External
Bureau: Africa
Contract Duration: 1 Year with possibility for extension
Tanzanian Nationals Only
Background
As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact.
Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team.
Under the guidance and supervision of the Human Resources Analyst, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.
The Human Resources Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects' staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.
Duties and Responsibilities
Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results
  • Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework;
  • CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff;
  • Provision of information to the management and staff on strategies, rules and regulations.
Provides HR services focusing on achievement of the following results
  • Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels;
  • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, ALD, SSAs, SCs) and recurring Pos in Atlas. Timely follow up with Finance staff on Global payroll issues;
  • Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
  • Maintenance of the CO staffing table;
  • Preparation of submissions to the Local Compliance Review Panel;
  • Provision of information on benefits/entitlements to the International Staff and Experts;
  • Maintenance of the rosters including e-rosters;
  • Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
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