Administrative Assistant, Public Partnerships Division (PPD), UNICEF New York

Purpose

To provide general administrative support to the CANZUSI and Asia & LAC government partnerships teams and assist in providing information related to public partners. For details, please see the Terms of Reference.

Main Responsibilities and Tasks

1. Provide general administrative support to assigned teams including:
a) scheduling appointments and coordinating partner meetings convened by the team;
b) research, assembly, and distribution of pertinent documents;
c) arranging conference equipment and facilities;
d) maintaining correspondences and data files

2. Provide assistance in contribution management related activities including:
a) review and submission of partner-funded programme documents (progress reports, fund utilization reports, and financial statements) to donors;
b) research and extract statistical and other funding data (donor agreements, modifications, extensions) from Vision;
c) distribution of situation reports to humanitarian partners;
d) respond to or redirect donor/field office queries as required

3. Provide administrative support in coordination with other teams and divisions including:
a) preparation of travel arrangements, security and medical clearances;
b) verify and process goods receipts/service entries on purchase orders and contracts in accordance with established procedures; raise funds commitment, purchase requisitions and provide back-up support for specific budget areas;
c) liaise continuously with other divisions and offices within the organization on all budget and administrative matters to ensure compliance with UNICEF Financial Rules, Regulations, Policies, Procedures and Practices as relates to cluster needs and with consultation with Senior Administrative Assistant

4. Complete other tasks that may be assigned by the Supervisor and/or colleagues in the team.

Qualifications and Competencies
• Secondary graduation.  College degree preferred.
• Work experience with an international organization, government agency or diplomatic mission is an asset.
• Knowledge of UN and UNICEF programmes and activities important
• Excellent Microsoft Office skills, as well as proficiency in using Windows Operating System and SAP/Grants module
• Fluency in English is required.

Functional Competencies
• Analyzing
• Learning and Researching
• Planning and Organizing
• Following Instructions and Procedures

Duration:  Three months
Location: New York headquarters
Salary:   Applicants submit recommended daily rate and it will be evaluated during the recruitment process.

How to apply:
Qualified candidates are requested to submit a cover letter, CV and signed United Nations Personal History Form (http://www.unicef.org/about/employ/files/P11.doc )to Dhaniel Teves, dteves@unicef.org by 8 June 2016. Regret letters will only be sent to short-listed candidates and parties.

UNICEF is a non-smoking environment. UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization