Procurement and Logistics Assistant - International Organization for Migration


Open to Internal and External Candidates

Vacancy Announcement - IOM/KGM/030

                    Position Title
:
Procurement and Logistics Assistant  (Two Positions) 
                          Duty Station
:
 Kigoma Region
                        Classification
:
 General Service Staff, Grade G4
            Type of Appointment
:
 SST-Contract, Six months with possibility of extension
        Estimated Start Date
:
 As soon as possible

                    Closing Date 
:
 June 13th, 2016


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of Head of Sub Office and the direct supervision of the Procurement and Logistics Officer, the Procurement Assistant is responsible for all aspects of procurement services for the IOM Sub Office in Kigoma.  In particular, the incumbent will carry out the following duties and responsibilities:
Core Functions / Responsibilities:

1.    Organize and oversee all procurement activities, in line with the needs of the IOM Sub office Kigoma and according to the IOM Procurement Policy. Set up and implement appropriate mechanisms to avid fraud and ensure transparency.
2.    Process purchase requisitions (PR), requests for quote (RFQ) with vendor/s., preparation of bid analysis summaries (BAS) followed by final preparation of purchase order (PO).
3.    Ensure all procurement documents are routed for approval using the IOM authorization matrix as applicable for the mission in the Republic of Tanzania.
4.    Prepare request for payment (RFP) documents and close purchase orders when all consignment is received; submit RFP copies with supporting documentation to the accounts unit.
5.    On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignment, as required by the country law.
6.    Keep and update an inventory list and tracking system of all IOM assets in Sub office and set up/streamline procedures to manage and safeguard all IOM Kigoma’s assets/supplies in Sub office Kigoma. Take care of disposal of assets according to IOM procedures
7.    Keep all vehicles´ registration documents, taxes and stamps according to laws and regulations in force.
8.    Liaise with IOM Administration in Sub office, Kigoma to ensure that all IOM assets in Kigoma are insured at all times through a reputable Insurance Company under the best terms and conditions. Follow up on any claims that may arise.
9.    Organize maintenance of all office equipment (excluding IT equipment) and security of the Sub Office, Kigoma and guarantee a continued supply of all essential utilities.
10.  Maintain a file for each vehicle including copies of purchase invoice, insurance and other relevant documents.
11.  Undertake IOM Sub office Kigoma clearing & Forwarding assignments. Advise on importation & exportation of any duty free commodities and assist International staff in obtaining documents/licenses/exemptions etc. as and when appropriate.
12.  Perform any other related task as requested.
Required Qualifications and Experience

Education

  • Holder of a Secondary School Diploma, with 4 years’ working experience; Or Bachelor’s  Degree combined with 2 years working experience in Law (LLB) or related field;
  • Strong Computer skills especially in Ms Excel, Word and Outlook

Experience
  • Experience in International, Public Procurement or Contracts and Supplier Management is required.
  • Knowledge of legal aspects of contract management will be an added advantage
  • Ability to work under pressure and meet deadlines  
Languages

Fluency in English and Kiswahili is required.

Required Competencies

Behavioural

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism -  displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates should fill in the PH form, submit CV and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int

Or send applications to the address below;

International Organization for Migration Mission in the United Republic of Tanzania
Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania

Kindly note only shortlisted candidates will be contacted.
For further information, please refer to: https://tanzania.iom.int/

Posting period:


From 30.05.2016 to 13.06.2016
Procurement and Logistics Assistant - International Organization for Migration Procurement and Logistics Assistant - International Organization for Migration Reviewed by Kazi Bongo on 8:32:00 AM Rating: 5

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Agricultural Education Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam African Development Bank Scholarships Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Environmental Zanzibar Catholic Relief Services USAID Operations FHI 360 UNDP Dar es salaam Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF AfDB African Development Bank COOPI - Cooperazione Internazionale Path International Morogoro Driver - Logistics Utumishi African Union Mwanza Marketing Tigo Jobs Mbeya Au African Union PSI Population Services International Pwc PricewaterhouseCoopers Teaching East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Buzwagi Gold Mine Driver COMESA FINCA JOBS Jhpiego International Jobs Adeso Danish Refugee Council Kilimanjaro Handicap International Pact International Rio Tinto Coca-Cola Nairobi Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa Iringa ActionAid Agriculture Jobs Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Dodoma Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Tanzania Breweries Pathfinder International Safety and Security Shinyanga Jobs World Health Organization KPMG British Council Futures Group Tanzania Electric Supply Company UN-Habitat WFP World Food Programme Barclays KCB BANK Electrical Engineer Food and Agriculture Organization GEITA GOLD MINING GOAL Tabora WWF World Wide Fund for Nature Microsoft Mombasa TANROADS Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps TANESCO AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) SNV International Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative TCRA Kenyatta University Mzumbe University Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital NSSF National Social Security Fund Nepad Partners in Health Room to Read SERIKALINI - GOVERNMENT OF TANZANIA UNWOMEN African Wildlife foundation (AWF) KEMRI Kigoma Librarian MENTOR Initiative SUMATRA Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kagera Kenyan Banks Lake Victoria Basin Commission Peace Corps TASAF Tanzania Social Action Fund Trainee USAILI - INTERVIEW Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Resolute Tanzania Uganda Uganda National Roads Authority British High Commission ChildFund FilmAid International Moshi NECTA TANAPA Tanzania Civil Aviation Authority (TCAA) United States International University University of Dar es salaam University of Dodoma World Concern Aga Khan Foundation CBA Commercial Bank of Africa EWURA Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma NMB BANK National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority TPDC Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Singida Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Search for Common Ground TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University National University of Rwanda Ngorongoro Conservation Area Authority Nuru International Nzoia sugar Company RTI International Ruvuma SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Western Union Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company NBC BANK Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY STAMIGOLD Songea Stores TACAIDS TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) AIR TANZANIA ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University European Union IFM INSTITUTE OF FINANCE MANAGEMENT ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kisii University College Kisumu Laboratory Jobs MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières Narok University College Njombe OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TARURA TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.