Administrative Clerk , American Embassy in Dar es salaam


CLOSING DATE OF THE POSITION: June 2, 2016
Vacancy Announcement Number: 16/103
OPEN TO: All Interested Candidates/ All sources
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 14,962,221 through Step 13- 22,443,321 per annum)
Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should notbe confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Clerk in the General Services Section.
BASIC FUNCTION OF POSITION
Responsible for managing the utility meter readings for the Embassy compound (NEC), CDC off-site office space and over 100 government-owned and leased residences in Post’s housing pool. Coordinates with utility companies and internal Embassy offices to ensure timely and accurate meter readings. Data enters utility meter information for all properties into the TREES utility data portal each month. Serves as Post’s subject matter expert on utility data/usage.
MAJOR DUTIES AND RESPONSIBILITIES:
UTILITY METER MANAGEMENT: 35%
i. Responsible for managing the utility meter readings for the Embassy compound (NEC), the CDC off-site office space and over 100 government-owned and leased residences in Post’s housing pool. 

Meter Reading Coordination: Ensures that DAWASCO (water utility) and TANESCO (electricity utility) make timely and accurate readings of water and electric meters for the NEC, CDC office, and all residences. Keeps utility companies apprised of the most current list of Embassy meters and locations. Coordinates appropriate security access for the utilities to the properties as needed for monthly meter readings. Completes monthly spot checks of a selection of residential property access records to ensure meter readings are taking place. 

Meter Troubleshooting/Resolution: Fosters a robust working relationship with key utility company contacts to ensure accurate meter readings for billing statements. When monthly consumption is unusually high, initiates and coordinates a timely review of the meter reading with the utility company. Actively works with the utility company to promptly resolve issues ranging from incorrect meter readings to water leaks, coordinating with internal Embassy offices as required.
DATA ENTRY TREES UTILITY MODULE: 60%
ii. Responsible for the monthly entry of utility data for electricity, water and generator diesel fuel consumption into the TREES utility module for meters and generator diesel tanks at the NEC, CDC office and over 100 government-owned and leased residences in Post’s housing pool. Data entry includes dates of consumption, consumption units, monthly cost and meter readings for each meter/property. 

iii. Must coordinate closely with the Budget and Fiscal Voucher Examiners and Budget Analysts to promptly receive copies of utility bills and diesel fuel consumption. Must complete precise, accurate data entry of all properties under compressed time schedule to ensure electronic submission to the Overseas Building Office (OBO) within two weeks of receipt of bills. 

iv. Produces a monthly TREES-generated usage report for the Management Officer, General Services Officer and Financial Management Officer’s review. Identifies unusual consumption in a given month and pro-actively works with the utility company and internal Embassy offices to resolve any outstanding issues.
TREES/UTILITY SUBJECT MATTER EXPERT: 5%
v. Serves as Post’s primary subject matter expert on TREES. Serves as the primary point of contact between OBO and Post for all data entry related issues. Keeps abreast of all changes to the TREES software and OBO TREES reporting requirements. 

vi. Performs other duties as assigned by the Supervisory Voucher Examiner, the Financial Specialist, or the FMO

QUALIFICATIONS REQUIRED

All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
  1. Education: 
    Completion of secondary school is required.
  2. Experience: 
    Three years of progressively responsible experience in data entry and utility management work is required.
  3. Language:
    Level III (good working knowledge) in English and Level IV (fluent) in Kiswahili (speaking, reading and writing) is required (This will be tested)
  4. Skills and Abilities: 
    Possess typing and computer skills (MS Word, MS Excel, MS Outlook, Internet). Must have ability to easily learn new computer software, particularly data bases is required. (This will be tested).
  5. Job Knowledge: 
    Must have sound working knowledge of pertinent Department of State and other USG laws, procedures, and regulations, especially internal Embassy procedures on utility billing and management is required.
SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.

HIRING PREFERENCE ORDER: 
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
  1. Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
  3. Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  4. The candidate must be able to obtain the local security certification.
HOW TO APPLY: applicants must submit the following documents to be considered:
  1. Universal Application for Employment (UAE)(Form Ds-174), which is available on our website or by contacting Human resources, (see “For Further Information” above); and
  2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
  3. Copy of Passport, or, National ID, Resident/Work Permit.
WHERE TO APPLY: 

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
Administrative Clerk , American Embassy in Dar es salaam Administrative Clerk , American Embassy in Dar es salaam Reviewed by Kazi Bongo on 7:45:00 AM Rating: 5

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Agricultural Education Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam African Development Bank Scholarships Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Environmental Zanzibar Catholic Relief Services USAID Operations FHI 360 UNDP Dar es salaam Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF AfDB African Development Bank COOPI - Cooperazione Internazionale Path International Morogoro Driver - Logistics Utumishi African Union Mwanza Marketing Tigo Jobs Mbeya Au African Union PSI Population Services International Pwc PricewaterhouseCoopers Teaching East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Buzwagi Gold Mine Driver COMESA FINCA JOBS Jhpiego International Jobs Adeso Danish Refugee Council Kilimanjaro Handicap International Pact International Rio Tinto Coca-Cola Nairobi Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa Iringa ActionAid Agriculture Jobs Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Dodoma Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Tanzania Breweries Pathfinder International Safety and Security Shinyanga Jobs World Health Organization KPMG British Council Futures Group Tanzania Electric Supply Company UN-Habitat WFP World Food Programme Barclays KCB BANK Electrical Engineer Food and Agriculture Organization GEITA GOLD MINING GOAL TANROADS Tabora WWF World Wide Fund for Nature Microsoft Mombasa Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps TANESCO AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) SNV International Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative TCRA Kenyatta University Mzumbe University Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates Kigoma MTN Muhimbili National Hospital NSSF National Social Security Fund Nepad Partners in Health Room to Read SERIKALINI - GOVERNMENT OF TANZANIA UNWOMEN African Wildlife foundation (AWF) KEMRI Librarian MENTOR Initiative SUMATRA USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kagera Kenyan Banks Lake Victoria Basin Commission Peace Corps TASAF Tanzania Social Action Fund Trainee Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Resolute Tanzania Uganda Uganda National Roads Authority British High Commission ChildFund FilmAid International Moshi NECTA TANAPA Tanzania Civil Aviation Authority (TCAA) United States International University University of Dar es salaam University of Dodoma World Concern Aga Khan Foundation CBA Commercial Bank of Africa EWURA Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma NMB BANK National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority TPDC Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Singida Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Search for Common Ground TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University National University of Rwanda Ngorongoro Conservation Area Authority Nuru International Nzoia sugar Company RTI International Ruvuma SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Western Union Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company NBC BANK Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY STAMIGOLD Songea Stores TACAIDS TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) AIR TANZANIA ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University European Union IFM INSTITUTE OF FINANCE MANAGEMENT ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kisii University College Kisumu Laboratory Jobs MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières Narok University College Njombe OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TARURA TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.