Finance & Administration Coordinator JOB from Legal Action Worldwide

BACKGROUND

Legal Action Worldwide (LAW) provides legal aid and empowerment to disadvantaged groups in fragile and conflict-affected states. People living in such areas generally experience both an increased vulnerability to human rights violations and a decreased ability to access justice. LAW aims to address this through legal interventions aimed at empowering people to know and exercise their rights. LAW has a regional focus on the Horn of African and a particular emphasis sexual and gender-based violence (SGBV).

JOB DESCRIPTION

Job title

Finance & Administration Coordinator, Nairobi

Reports to

Executive Director

Key areas of responsibility:

1. Lead in the completion of regular internal and external financial processes as directed by the Executive Director
2. Plan and organise the implementation and reporting of all logistics activities for LAW missions based on travel logistics and security policies and procedures.
3. Lead in Administrative management of the Support office for the programs.

Job tasks include

Accounting Roles

§ Oversee financial procedures (receipts, payments, payroll), including recording of transactions related to programme activities

§ Implementation and monitor financial controls including bank reconciliations and other control accounts, finance reports, etc.

§ Ensure accurate data entry into the QuickBooks ledger accounting system for monthly reporting.

§ Prepare financial reports to donors and management.

§ Organise and manage internal and external audits as per donor policies where appropriate

§ Produce statutory (legal) accounts and other legal returns for LAW

§ Assist the Executive Director in preparation of the annual and periodic budgets.

§ Develop, implement and maintain financial policies and procedures taking into consideration Donor requirements where applicable.

§ Ensure the financial policies and procedures are followed across the organization.

§ Support program staff in writing budgets for proposals, reviewing the same and making proper/timely monitoring of expenses to budget.

Logistics and Administrative Roles

§ Prepare, implement and review an annual action/work plan for the department.

§ Manage the office Administrative activities including preparation and follow up of the Office Administrative budget and support costs.

§ Manage contracts for services, staff and consultants and ensure they are in line with LAW policies and donor requirements where applicable.

§ Ensure LAW policies for HR and Administration functions are updated and implemented.

§ Contribute in the review and design of the Administrative and logistics policies, processes, procedures and guidelines.

§ Manage the contracts for services and supplies, and ensure they are within the policy and guidelines.

§ Support all logistics-related activities including travel and security and ensure policies and procedures for procurement and services are followed.

§ Work together with program staff in order to develop the logistics strategy of LAW missions with the main aim being to anticipate logistics and operational needs as well as providing adequate logistics support to the missions.

§ Organise the procurement, use, replacement, and disposal of equipment in accordance with LAW and donors policies and procedures.

Minimum qualifications, requirements and competencies:

· A minimum of five years’ experience in financial management, professional designation preferred

· Experience with an International NGO essential.

· Bachelors Degree in Business Administration or Accounting

· Certified in Public Accounting (CPA) or Certified Public Secretaries (CPS) preferred

· Demonstrated financial management and accounting skills, with experience in grant management.

· Ability to work effectively and accurately on multiple tasks in a fast-paced environment.

· Ability to work with minimum supervision.

HOW TO APPLY:

Application & Recruitment:

Please email a cover letter stating your salary expectations and CV on or before 1st August to:recruitment@legalactionworldwide.org

The subject of the application should read ‘Finance & Administration Coordinator’.

Only shortlisted candidates will be contacted for interviews.

LAW is an equal opportunity employer.