Country Director/Chief of Party, Tanzania

Country Director/Chief of Party, Tanzania

Requisition Number 15-0132

City Dar es Salaam

Pact Overview

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Department Overview

For over 10 years, Pact has implemented development projects and programs in Tanzania in HIV/AIDS, OVC, livelihoods, and governance with a funding from a range of donors, including USAID, Global Fund, Hilton Foundation, World Bank, Millennium Challenge Corporation, and UNICEF, among others. Pact currently implements USAID’s Pamoja Tuwalee program (2010-2016) the successor to Jali Watoto, working alongside the government of Tanzania to operationalize the National Costed Plan of Action for Most Vulnerable Children. Additional programming includes the Hilton Foundation’s Early Childhood Development Project (2014-2016), expanding ECD support across Pact’s Pamoja Tuwalee 10 focus regions and 62 districts, and the USAID-funded Sauti za Watanzania program in collaboration with JPHIEGO supporting economic strengthening and community and government engagement with key populations for the prevention of HIV.

Position Purpose

Reporting to the Regional Director, the Country Director/Chief of Party has two main roles:

First, the successful candidate as Country Director is responsible for the timely and effective implementation of all programs within Tanzania. Overall responsibilities include: technical leadership; team management and mentoring; policy advocacy; donor, government and partner liaison; new business development; and oversight of programmatic and financial management and reporting. As Country Director s/he is also responsible for setting strategic directions and developing the country portfolio. S/he must also ensure that systems are in place and being properly implemented, ensuring that all Pact’s activities and programs are in alignment with Pact policies and guidelines. The CD oversees the proper stewardship of resources as well as the well-being and safety of Pact staff. S/he is responsible for all senior representation work with the local government, the donor community as well as other stakeholders in the country.

Second, the successful candidate as Chief of Party (COP) is responsible for the overall coordination and management of the Pamoja Tuwalee project. The COP is responsible for meeting the project’s technical objectives, managing financial resources, managing program staff, managing partnering agreements, maintaining good working relationships with host government officials and local partners, managing donor reporting and ensuring a high-quality delivery of services.

Key Responsibilities

Chief of Party – Pamoja Tuwalee (75%)

• Ensure high-quality technical programming through hands-on guidance and support grounded in the program’s strategic objectives and adhering to expected technical quality and reporting requirements

• Participate in the technical and programmatic design of award and partner programs; represent Pact in negotiating with donors and partners

• Manage all project planning responsibilities, including the production of annual workplans; guide and oversee the alignment of the budget to expected results, and review and approve annual budgets and quarterly reports

• Ensure the cost-effective use of Pact resources

• Ensure compliance with HQ and donor requirements, policies and regulations.

• Act as liaison to relevant donors and the local government

• As relevant, manage all local grantmaking mechanisms, ensuring compliance with donor regulations and Pact policy; coordinate and/or conduct monitoring visits to grantee programs.

• Provide training and mentoring to partners to strengthen capacity for technical service delivery and compliance with donor rules and regulations

• Recruit and directly supervise local project staff in line with Pact HR policies; Oversee the management and development of project office human resources to ensure a diverse, skilled and productive workforce, an effective leadership team, and an organizational culture where Pact’s values are practiced

Country Director (25%)

Program and new business development

• Oversee country office programming to ensure the effective and efficient delivery and implementation of projects and are in line with Pact's and donors’ standards for program quality.

• Serve as team leader charged with the day-to-day execution of the program; undertake the timely deployment of financial and human resources for program success and attainment of desired results/indicators. Ensure that all project deliverables are met in a high quality, cost effective and timely fashion.

• Ensure that Pact continues to develop and strengthen programs based on strategic analysis of the local country context. Generate financially viable program pipeline in line with Pact strategy and assist in identifying and securing funding for those programs. Involve relevant CO and Pact DC program, grants, management and other staff in identifying and pursuing new business opportunities.

• Ensure that proper program monitoring and evaluation systems are in place.

• Promote a learning environment within the country office that facilitates two-way learning with various stakeholders. Facilitate and/or participate in learning communities and task forces.

• Coordinate/arrange all technical and capacity development assistance and training activities under the program.

• Document and disseminate methodologies and results that can inform the wider Pact community (such as evaluation documents, consultant reports, workshop reports, etc.). Share and promote these resources through a variety of means (including e-mail, brown bags, the Intranet, etc.).

• Coordinate in-country marketing and promotion of Pact. Ensure strategic growth for Pact in line with strategic plan and/or theory of change.

• As applicable, make periodic visits to field sites, to monitor the status of projects.

Strategic Planning

• Participate in Pact worldwide strategic planning processes.

• Lead the preparation and implementation of a high quality country-office strategic plan appropriate for the local and regional context, complementary to government & donor development plans and in line with Pact’s overall vision and mission. Develop the plan in an inclusive and participatory process.

• Ensure understanding of strategic plan and approaches by all staff and key stakeholders.

• Ensure strategic plan is properly monitored and modified as required.

• Oversee the development of an annual operating plan that is drafted in an open and participatory manner and is line with the strategic plan

• Oversee periodic review of the operating environment and adjust strategic plan accordingly.

Networking, Alliance Building and Collaboration

• Ensure strong cooperation and collaboration with partners, donors, government, and other key stakeholders as a base for building/maintaining/expanding a sustainable country and regional program

• Coordinate and collaborate with Pact DC and Pact’s regional staff. Promote similar collaboration amongst local Pact staff.

• Contribute strategically, through participation, in relevant, existing forums in building a vibrant civil society sector and influencing policy.

• Maintain and expand senior external relations with government, community, civil society, and international stakeholders.

• Represent local Pact operations to Pact DC.

• Assure smooth flow of information from Pact DC to staff and vice versa.

Finance, Administration, Grants and IT

• Provide oversight for all administrative and financial operations to support the programs.

• Consistently monitor the country office’s financial position and ensure the best use of available resources. This includes overseeing the development and review of country office annual budget and project budgets, oversight of financial transactions and reports, maximizing cost recovery from restricted grants.

• Maintain up to date understanding and adherence to Pact’s policies and procedures amongst all country office staff.

• Ensure adequate internal controls are in place to protect the country office’s financial and non-monetary assets and to ensure the resources are used in accordance with donor terms and conditions. Review and follow-up on internal and external audit recommendations.

• Ensure the country office operations are conducted in accordance with all statutory and tax requirements.

• Oversee an efficient, transparent grants making process under the program; assure timely and high-quality monitoring of and reporting by sub grantees.

• In coordination with Pact DC, negotiate contracts, grants, cooperative agreements and their modifications or extensions

• Oversee the work of the implementing partners and monitor for compliance with sub agreements or subcontracts.

Human Resources

• In cooperation with Pact HR, oversee the management and development of country office human resources to ensure a diverse, skilled and productive workforce and promote an organizational culture where Pact’s values are practiced.

• Provide proper supervision and management for all direct reports and oversee the establishment and functioning of a strong, effective senior leadership team. Ensure timely and quality inputs by staff and consultants.

• Ensure strong human resource strategies and systems are in place and are properly implemented in areas such as recruitment, staff development, and performance management.

• Ensure appropriate workplace policies to ensure fairness and equity are developed and used (e.g. policies related to HIV/AIDS, sexual harassment, sexual exploitation, etc.)

• In cooperation with Pact HR, oversee the establishment and regular review of compensation package to ensure competitiveness.

• Actively promote staff wellness by monitoring country office organisational health and taking corrective actions as needed.

• Ensure the proper implementation of Pact’s performance management system for direct reports. This can include: proactively addressing performance issues through regular, constructive and honest feedback and coaching and identifying necessary staff development for direct reports.

• Oversee the recruitment and orientation of new senior staff.

• Support continued growth of local staff through strategic, deliberate internal capacity building

• Ensure levels of authority and responsibility are clearly defined, understood and followed within the country office.

• Invest in consistent team building to increase cohesion between staff in all geographic areas of the country.

• Lead the management of Security and Safety Administration by developing and updating a staff and asset security plan in line with the local context and in alignment with Pact DC security guidance; keeping key Pact staff abreast of any security issues, as they arise.

Other

• Perform other duties as assigned.

Basic Requirements

• Bachelor’s degree in international development or related field required;

• Minimum of twelve (12) years of relevant experience.

Preferred Qualifications

• Master’s degree in international development or related field

• Technical experience in OVC programming or related field

• Experience managing large scale donor funded project(s); demonstrated knowledge of and familiarity with managing donor policies, rules, regulations, and procedures;

• Experience in development programming in the areas of health, governance, and/or capacity development;

• Experience working with local partners, subgranting and procurement processes;

• Demonstrated skills in strategic and program planning;

• Fluent English language skills, both written and spoken;

• Experience working in a developing country; experience in Tanzania is a plus.

• Willingness to travel within Tanzania.

Leadership

• Sets strategic vision for the country office

• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations

• Consistently works within internal process and procedures and ensures others do the same

• Strong interpersonal and team building skills

• Ability to focus and achieve results

Project Management

• Excellent planning and resource management skills

• Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences

• Ability to problem-solve complex issues

• Ability to multitask with ease and grace, balancing and adapting to frequently changing priorities

• Advanced negotiating and conflict resolution skills

• High proficiency in managing budgets

Technical Skills

• Knowledge and understanding of donor policies and regulations

• High competence using common desktop applications and internal systems

• General understanding of development challenges and operating environments

People Management

• Experience in supervising staff, including effective delegation and/or task/role assignment and providing honest feedback and accountability for performance

• Ability to mentor others and model successful management techniques and approaches

We are an Equal Opportunity Employer.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

HOW TO APPLY:

To apply for this position, please visit our website at www.pactworld.org