PROCUREMENT SPECIALIST – MINISTRY OF FINANCE

The government has been implementing the Public Financial Management Reform Program (PFMRP) since 1998 with the objective of enhancing Public Financial Management, Transparency and Accountability. PFMRP is implemented in line with other on-going reform programmes in the Public Sector.

8.1 PROCUREMENT SPECIALIST – 1 POST

8.1.1 REPORT TO: PROGRAMME COORDINATOR

8.1.2 PURPOSE AND SCOPE OF THE JOB

• Facilitate procurement activities to obtain value for money;

• Ensure all procurement activities under the programme comply with the MoU, and Public Procurement Act No. 7 of 2011 and its Regulations; and

• Advise on technical issues relating to procurement.

8.1.3 QUALIFICATION AND EXPERIENCE

• Masters Degree in either Procurement and Supply Chain Management, Engineering, Business Administration, Finance or Economics;

• Must be registered with Procurement and Supplies Professional and Technician Board (PSPTB) as Authorized Procurement and Supplies Professional;

• Experience in using Medium Term Expenditure Framework (MTEF) as a tool for Government planning, budgeting and reporting;

• Experience in Public Procurement

• Should have experience with donor funded projects/programmes; and

• Experience of at least 7 to 10 years in procurement management.

8.1.4  DUTIES AND RESPONSIBILITIES

• Preparation of Annual Procurement Plans (APP) under the programme;

• Monitor implementation of Annual Procurement Plans and prepare periodic reports as well as update the procurement plan on a regular basis;

• Facilitate donor fund procurement processes and procedures;

• Provide expertise to Procuring Entities (PEs) on implementing their plans and budgets;

• Ensure value for money in all procurement under the programme;

• Coordinate and undertake capacity building in preparation of procurement plans, Terms of References (ToRs), Bidding/Tendering documents, evaluation of Bids/proposals, negotiation skills and contracts management;

• Prepare, maintain and disseminate to stakeholders a list of procurement requiring;“no objection” for all procurement under the programme;

• Review ToRs and technical specifications for procuring goods and services submitted by PEs for “no objection”;

• Make follow-ups on procurement processes and contract management and provide technical advice to PEs;

• Prepare periodic procurement execution reports under the programme; and point out challenges and provide recommendations how to solve them;

• Perform any other duties as may be directed by the Programme Coordinator.

8.1.5  KEY ATTRIBUTES

• Good interpersonal skills;

• Fluent spoken and written English and Kiswahili languages;

• Ability to work in a team;

• Ability to work independently with minimum supervision;

• Analytical skills; and

• Results-oriented and self motivated,

8.1.6  TENURE: CONTRACT (2 YEARS RENEWABLE)

8.1.7 REMUNERATION: Salary payable in Tshs.

NB: GENERAL CONDITIONS

i.      All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.     Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.

iii.    Applicants should apply on the strength of the information given in this advertisement.

iv.   The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.    Applicants must attach their detailed relevant certified copies of academic certificates:

-     Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-     Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-     Form IV and Form VI National Examination Certificates.

-     Computer Certificate

-     Professional certificates from respective boards

-     One recent passport size picture and birth certificate.

vi.   FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.  Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.    Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November, 2010.

xi.   Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.  Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv.  Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv.  Deadline for application is 11^th  July, 2014 at 3:30 p.m

xvi.  Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii.  Only short listed candidates will be informed on a date for interview

xix.  Application letters should be written in Swahili or English

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		SekretarietiyaAjirakatika
Secretariat,		UtumishiwaUmma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.