Executive Assistant-Female Turkys Group of Companies

Phone: +255 776 529 877
Area: Zanzibar
Application Deadline: Feb 09, 2013
Start Date: Jan 31, 2013

Position Description:

• Schedule executive meetings and travel plans
• Assisting executives in all possible works likes in meetings, preparing documents and presentations.
• Need to attend phone calls from clients and also respond to the emails received from clients and concerned party members without fail.
• It is executive assistant duty to complete the assigned work at given time without any delay and by the end of the day it is her responsibility to report to the executive or supervisor with completion of given work.
• Conducting market research and in turn helps executive in making important business decisions.
• Updating executive about appoints with various clients.
• To make sure all the reports and data files are arranged in a perfect manner so as to avoid any inconvenience in business matters
• Ensure client’s satisfaction with company services
• If any changes happen in company rules then executive assistant is the one who need to acquire complete knowledge about all the changes taken place so as to update the staff members.
• She sometimes needs to take staff meetings on behalf of manager or supervisor.
• Performing managerial duties in absence of manager is also one of the main duties of an executive assistant.              

Qualifications and skills 

• Having bachelor’s degree in economics, math, business or any other related qualification
• Must be a female (24-35 years old, one year working experience)
• Having perfect knowledge about computer and need to be well versed with MS office.
• Have good memory power
• Excellent communicational and written skills are the main qualities that an executive assistant needs to have.
• Capable of handling a team
• Good interpersonal skills
• Must have high patience level
• Capable of working extra hours whenever necessary
• Capable of giving spontaneous ideas whenever required by the management for business development.
• Capable of handling difficult situations

Application Instructions:

The application should include:

-A one page cover letter indicating why the applicant is interested in the advertised position

-A complete Curriculum Vitae

-Academic certificates 

-The contact details of two referees, possibly one from an academic tutor and one from a current/previous employer

Suitably qualified candidates are invited to forward their application as soon as possible