Date of issue: 09 June 2011
Post title and level: Human Resources Officer, P-3
Duty station: Geneva, Switzerland
Duration: 1 year
Appointment against this post is linked to the incumbent’s replacement; hence, the duration of the appointment is temporary and limited in time.
Deadline for applications: 30 June 2011
Vacancy Notice number: OCHA/G/21/2011
United Nations Core Values: Integrity ● Professionalism ● Respect for diversity Organizational Setting and Reporting line: These posts are located in the Human Resources Unit, Administrative Office, OCHA, Geneva and the incumbents report to the Chief of Unit.
Responsibilities: Under the overall supervision of the Chief of the Human Resources Unit (the HRU), the incumbent will carry out the following duties and responsibilities:
In terms of Recruitment and Placement the incumbent ensures that the directives of the General Assembly (GA) and the instructions of the Secretary-General are followed; Provides guidance, through the Chief of the HRU, to managers of branches and field-based offices in the interpretation of Staff Rules and Regulations, written operational policies, guidelines and GA resolutions; Identifies upcoming vacancies in coordination with branches and field-based offices; Coordinates and oversees the vacancy management process of OCHA Geneva Headquarters and field staff positions, in order to ensure adequate overall staffing levels and timely recruitment of staff assigned to OCHA Headquarters and humanitarian assistance programmes; Prepares vacancy announcements and advertises through Information Technology means at a required level; Conducts eligibility screening of applications regarding advertised posts and prepare short-list candidates for further suitability determination by the substantive branches, while providing assistance and support as necessary; Provides advice and assist managers of branches and field-based offices in preparation of interviews and other evaluation techniques to select candidates; Procedural review of recommendation files regarding the selection of candidates for appointment and serves as Secretary and alternate Ex-Officio of the OCHA internal Staff Review Panel; Reviews and advises on job offers for selected candidates; Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections to the Chief of the HRU; Prepares statistics and reports on recruitment; Within the limits of delegated authority, supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative actions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts; Serves as a focal point, if requested, in OCHA regarding Inspira E-staffing System, to that extent, provides advice to Programme Case Officers on operating the vacancy management and selection module, including competency-based interview techniques; Reviews branch’s requests for short-term and/or emergency appointment; In terms of Administration of Entitlement will certify Personnel Actions related to modification of post incumbency, contract extension, actions related to family status, change of personal data and so forth; Provides advice to managers and individual staff members on interpretation and application of staff regulations and rules; Reviews and prepares advice to the Chief of the HRU, regarding exceptions to Rules and Regulations; Provides advice to managers of branches and individual staff members of salary and related benefit, travel and social security entitlements; Reviews and recommends to the Chief of the HRU benefits and entitlements for staff on the basis of contractual status; Reviews policies and procedures and recommend to the Chief of HRU changes as required; Reviews and recommend level of remuneration for consultants; In terms of Staff Development and Career Support will actively participate in the preparation of inter-departmental policy documentation relating to the linkage of Performance Appraisal System (PAS) and career development; The incumbent will also advise and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements; upholds the highest standard of staff welfare related practices.
Competencies Professionalism:
Ability to conduct independent research and analysis, identify and address key issues, and recommend suitable solutions; Familiarity with OCHA's mandate and its activities as well as with its field-based operations in terms of administration and recruitment procedures; Very good knowledge of IMIS; Good knowledge of the Inspira system and its applicability; Familiarity with the UN Staff Rules and Regulations as well as with its Policies and Procedures; Ability to interpret Staff Rules and Regulations and their applicability in the practice; Familiarity with the UN common system, its human resources policies, procedures, practises, regulations, and rules is desirable; A very good knowledge of word processing softwares and Internet applications is also desirable.
Planning & Organizing: Ability to set clear priorities and be consistent with agreed strategies; ability to monitor and adjust plans and actions as required as well as foresee risks and allocate appropriate amount of time and resources for completing work.
Client Orientation: Ability to establish and maintain productive partnerships with clients as well as identify clients’ needs and match them to appropriate solutions; capacity to closely monitor ongoing developments in order to keep clients informed of progress or setbacks in projects and to strive to meet timelines for delivery of services to clients.
Communications: Ability to speak clearly and effectively to colleagues as well as clients; ability to listen to others while discussing complex issues and advocate for two-way communication.
Teamwork: Strong interpersonal skills and ability to establish and maintain effective and healthy working relationship with people of multi-cultural and/or multi-ethnic backgrounds with sensitivity and respect for diversity.
Qualifications: Education: Advanced university degree (Master's degree or equivalent) in Public or Business Administration, Human Resources Management, Law, Social Sciences, Education or related area. A combination of relevant academic background (at least a first level university degree i.e. Bachelor’s degree or equivalent degree) and an extensive professional experience in a related area may be accepted in lieu of advanced university.
Work Experience: At least five (5) years of progressively responsible professional experience in Public or Business Administration, Human Resources Management, Law or related area. Language:
For this particular post fluency in English (both oral and written) is required. Working knowledge of French would be an asset.
Please note that applications received after the deadline will not be accepted.
All posts are subject to availability of funds.
Applications from qualified female candidates and from nationals of non- and under-represented countries are particularly encouraged.
Diploma of completed University degree may be requested in due course.
Applicants will be contacted only if they are under serious consideration.
This vacancy announcement may be used to fill similar positions at the same level in other field duty stations. Candidates will be expected to move periodically to new functions throughout their careers and are subject to the assignment by the Secretary-General to any of the activities or offices of the United Nations.
*** All applicants are requested to email the following documents to the OCHA Human Resources Section/AO at ochavacancies@un.org ***
- Cover letter, explaining why you consider yourself qualified and motivated for this particular position;
- Completed Summarized Personnel Information Form;
- Completed P-11 and P-11 Supplementary Forms.
All Application Forms can be found by clicking on the following link: http://ocha.unog.ch/OCHAvacancies/
*** It would be appreciated your stating your full name and the OCHA vacancy notice number (OCHA/G/21/2011) as the subject in your e-mail application ***
Please send one email application for every vacancy announcement.
"The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees). Also, the United Nations does not concern itself with information on bank accounts".
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