Internship at the UNHCR Ethics Office - June 2016

Terms of reference

Background information

Located in UNHCR Headquarters, Geneva Switzerland, the Ethics Office was established in June 2008 to assist the Secretary General and the High Commissioner in ensuring that all staff members observe and perform their functions consistent with the highest standards of integrity required by the UN Charter, staff regulations and rules, and relevant guidelines and policies.

UNHCR Ethics Office

The UNHCR Ethics Office has the following key responsibilities:

· Provide confidential guidance to UNHCR staff to ensure practical implementation of UNHCR’s policies, procedures and practices relating to ethical standards called for under the UN Charter, Staff regulations and rules and UNHCR’s Code of Conduct.

· Managing the UNHCR Code of Conduct and its annual refresher sessions in the Field and at Headquarters to foster an ethical culture in the Organization.

· Implementing the Policy against retaliation for reporting misconduct (Whistleblower).

· Coordinating the implementation of Protection against Sexual Exploitation and Abuse (PSEA) in accordance with the UN Secretary General Bulletin

· Administering the United Nations Financial Disclosure Program

· Develop policies, guidelines, tools and training programs to implement Ethics Office mandate

The Ethics Office on an ongoing basis undertakes analysis of its achievements and conducts risk assessment in order to be more responsive and supportive to country level operations. It holds consultations with relevant Bureaus/Division/Units, with colleagues in the Field and at Headquarters on issues for which their inputs and experiences are required.

The Ethics Office is currently seeking the support of an intern. Interns can learn from a mentoring relationship through the vast activities of the Ethics Office and complement the expertise within the Ethics Office at UNHCR.

Roles and Responsibilities of the Intern

Under the immediate supervision of the Senior Ethics Advisor, the intern will perform the following functions:

Case management:

· Assist in preparing preliminary assessment and analysis of complaints by conducting researches to establish facts and verify accuracy of information in order to prepare for case reviews and draft initial response for review.

· Review and analyze responses and guidance provided by Ethics Office with the view of harmonizing and consistently providing guidance to personnel.

Code of Conduct:

· Assist in gathering the information received on the 2016 Code of Conduct refresher sessions. Assist in developing training material for the 2017 Code of Conduct, including the UNHCR Code of Conduct Facilitator’s Manual. Assist in consolidating Code of Conduct survey results and providing analysis.

· Assist in consolidating and reviewing Code of Conduct reports in Focus and Share Point (internal UNHCR system) and provide analysis by geographic locations. Follow up field locations that have not reported for 2015 Code of Conduct and prepare an internal Ethics review plan with Bureaus/Divisions on the Code of Conduct for the Organization.

Policy and development of tools:

· Assist in the research, review and analysis of existing policies and documents produced by the Ethics Office and relevant Units and draft inputs from the ethics perspectives (PSEA, Fraud Prevention, Gifts Policy, etc.)and in developing advocacy and promotional tools on various themes in ethics

Training, outreach and Communication:

· Assist in briefing, training and webinar activities as well as in facilitating the Code of Conduct refresher session and/or Ethics Office as may be required and assist in updating Ethics webpage in the intranet.

Other duties:

· Perform other duties as required by the Office and provide debriefing and hand-over notes to Ethics team and relevant colleagues at the end of internship.

Required Qualifications and Experience:

· University studies completed preferably in law, international relations, social sciences or allied fields

· Experience or training on Ethics-related subject is an asset

· Fluency in English (written and oral); another UN language is an asset

· Good writing and communication skills

· Ability to work in a team in a multicultural context is an asset

· Exposure to UN work is preferred

· Ability in using Excel, PowerPoint.

· Flexibility and adaptability.

Duration:

3 to 6 months (preferably 6 months) starting July 2016.

HOW TO APPLY:

Send your CV, signed P11 form and cover letter (in English) to HQETHICS@unhcr.org indicating “Internship UNHCR Ethics Office” in your subject line. Please specify in your cover letter your earliest date of availability

Deadline for application: 24 June 2016.

Due to the high number of expected applications, UNHCR will only contact shortlisted applicants.

*Please be advised that there is no remuneration for UN internships. Click this link to know more about UNHCR’s internship policies.

*Applicants should be available for interview on 27 June 2016.