Grants & Reporting Officer , Kibondo , Kigoma , Tanzania

DRC has been providing relief and development services in the Horn of Africa since 1997 and while DRC initially focused assisting those who are displaced by conflict, it now works with all those in the region impacted by displacement. Danish Refugee Council has been operating in Tanzania from October 2015 since the establishment of Nduta refugee camp. DRC are working in Nduta and Mtendeli refugee camps, with a current combined population of 75,000 refugees, and expected population of 100,000. DRC are working in the sectors of Camp Management and Community Services, Protection and Shelter/Construction. Following the initial emergency response in 2015, DRC deployed emergency responders to open the program and are now, in 2016, stabilising the program to continue to address the needs of the growing refugee population in the two existing camps and a planned third camp. DRC is based in Kibondo, Kigoma region.
Job profile
The Grants and Reporting Officer (GRO) will participate in concept note and proposal development, donor and other reporting, grants information management and grants management capacity-building efforts. The GRO supports with monitoring grant progress and updating tracking sheets, in collaboration with the program managers, coordinating the information necessary to communicate accurately on DRC Tanzania’s activities. The GRO also supports in ensuring information is shared on compliance with donors and internal grants rules and regulations, with technical support from the HOAY Regional Office.
Key responsibilities
Grants & Compliance
  • Ensure that reports to donors are submitted on time and are coherent and accurately written (quarterly, interim and/or final report).
  • Maintain a record of and follow up donor reporting and audit deadlines and requirements
  • Maintain hard and soft copy grants files
  • Play a supporting role in Grant Launch and Close-Out meetings, as well as monthly/regular grants management meetings which includes representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.
  • Monitor and support the use of grants management tools amongst program teams to ensure accurate tracking of implementation, progress and timely alerts to potential challenges/obstacles.
  • Ensure compliance with DRC’s internal grants management requirements, with support from HOAY Regional Office and share information from RO and donor focal points regarding donor compliance
  • In development of reports and proposals, ensuring integration of information and recommendations delivered by the previous programs including from minutes of donors meetings, evaluation reports, audits
Proposal Development
  • Support program teams in the development of quality proposals. Lead on the coordination of inputs from the team and compile proposals into donor formats, including follow up on annexes.
  • Liaise with HOAY grants unit to ensure proposals meet internal standards and are donor compliant.
  • Visits to field sites in order to work directly with program staff on the development of proposals and to regularly visit DRC’s program activities.
Training and capacity building
  • To offer training and capacity building of national staff on program reporting and progress monitoring
  • Keep informed on grants management support tools which can be shared with program managers and teams
Information management/data collection
  • To ensure copies of all documentation (grant proposals, reports, budget etc.) are made available to share electronically with all managers. Ensure comprehensive grant files are maintained up to date and are available for use.
  • To work closely with program managers to monitor program progress and maintain up to date the program monitoring tools, following up on sources of verification and participating in the development of new data collection / M&E systems as led by the program managers and Head of Office
  • To assist the Head of Office in context analysis and research regarding the current political, socio-economic, security situation in Tanzania and Burundi, as may be needed to inform strategy development or proposal writing
  • Assist Head of Office to develop external communication tools as relevant for donor visits/meetings
Other Duties as required
  • Representation among external stakeholders, as requested by the Head of Office
  • Support to development of monitoring and evaluation systems
The Grants & Reporting Officer reports to the DRC Tanzania Head of Office.
Qualifications and experience
  • University degree with advanced training/courses either in management, international relations, development studies, or other related field
  • An excellent professional track record with a minimum of three years of work experience, with at least two years of overseas experience; technical knowledge and experience in working in refugee contexts
  • Excellent English writing ability and verbal skills for project proposals, reports, and communications; French skills an asset
  • Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure.
  • Ability to write clear and concise reports and proposals and to meet required reporting deadlines
  • Knowledge and understanding of DRC Tanzania’s program sectors
  • Previous experience of working with international partners such as UNHCR, ECHO, DFID
  • M&E knowledge and experience, including understanding of conducting assessments and analysing data
  • The selected candidate must have demonstrated ability to think strategically, prioritize, and meet deadlines; must be culturally sensitive.
  • S/he must be able to plan and manage her/his own time effectively. The holder must exercise a strong work ethic and take responsibility for his/her own actions. High degree of flexibility with respect to working hours.
Contract: 11 months with possibility of extension dependent upon funding.
Other employment conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates recruited by the Horn of Africa and Yemen Regional Office. This position is rated as A17 on the DRC salary scale available at
Availability: 1 August 2016
Duty Station: The position will be based in Kibondo, Kigoma region, Tanzania Note that this is an unaccompanied position.
*General Commitments:* DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.
For general information about the Danish Refugee Council, please consult .

To apply for this position click on the apply button on our online-application form on under Vacancies. Applications sent by email will not be considered.**
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. CV only applications will not be considered. Applications close on 30 June, 2016.
If you have questions or are facing problems with the online application process, please
Grants & Reporting Officer , Kibondo , Kigoma , Tanzania Grants & Reporting Officer , Kibondo , Kigoma , Tanzania Reviewed by Kazi Bongo on 1:08:00 AM Rating: 5


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