Intern - Information Systems & Communication Technology - (UNON - HRMS), Nairobi , Kenya

Job Title

INTERN - INFORMATION SYSTEMS & COMMUNICATION TECHNOLOGY - (UNON - HRMS), I

Department/ Office

United Nations Office at Nairobi

Duty Station

NAIROBI

Posting Period

16 October 2013-31 October 2013

Job Opening number

13-IST-UNON-31320-R-NAIROBI (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the

representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements

Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing

Administrative, conference, Security and information services (www.unon.org).

The UNON-HRMS internship is for 3 months with an opportunity for extension, pending on the needs of the department.

The Internship is UNPAID and full-time.

Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the direct supervision of the Team Leader of the HRMS/Outreach Unit), the intern will:

1. Report Generation & ICT resource support

Extract HR data from online resources

Assist in generation and preparation of recruitment and management reports

Publish reports on the reports portal an other IT platforms as necessary

Generate reports in Microsoft Access and Excel among other IT reporting tools.

Update the online reports repository.

2. Outreach Activities

Assist with the updating of content for UNON HRMS intranet and internet

Perform regular Intranet updates on the UNON HRMS content to ensure that the posted information is up-to-date.

Assist in development of brochures, posters, other outreach publications and support HR Outreach Days

3. HR Corporate IT Applications Support

Assist with development of HR Corporate System quick-guides

Assist with preparing and/or following up on training materials

Prepare training facilities and setting up technical equipment, photocopying resources, etc

Input data into reporting databases

Assist in the preparation for the processing of IMIS Index Numbers forms

4. Additional Duties

Assist the Outreach team on an ad hoc basis to complete urgent tasks, including support to corporate HR-IT applications, desktop publishing etc etc.

Assist in promoting the use of the reports portal and other information sharing resources.

Competencies

Core Competencies:

Communication:

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client Technological Awareness:
• Keeps abreast of available technology
• Understands applicability and limitations of technology to the work of the office
• Actively seeks to apply technology to appropriate tasks
• Shows willingness to learn new technology

Education

Applicants must be enrolled in at least the third year of a first university degree program or in a graduate school (second university degree or higher) program at the time of application, commencement and during the internship.

Be computer literate in standard software applications;

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Studies in Computer Science, Information Systems or Information Technology required.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of a second official UN language preferably French is desirable.

Assessment Method

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:

1. A completed application (Personal

History Profile) through the UN careers Portal. Incomplete applications will not be reviewed.

In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills, and three references

2. An accompanying letter (cover note) that includes:- Title of degree

you are currently studying- Graduation date (when you will be graduating from the

programme)- List the IT skills and programmes that you are proficient in using- Explain why

you are the best candidate for the internship and what you hope to gain from the internship-

Explain you interest in the United Nations Internship Programme in Nairobi.

3. A letter from

your university or equivalent institution clearly indicating the status of your enrolment, what

programme you are enrolled in and the anticipated date of graduation from the

programme.

Due to a high volume of applications received, ONLY successful candidates will

be contacted.

https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=31320