TANZANIA FOREST SERVICES AGENCY JOBS NOV 2013

1.0        THE TANZANIA FOREST SERVICES AGENCY

Tanzania Forest Services (TFS) is a semi-autonomous Government Executive Agency established through Government Notice No. 269 of 30th July 2010. TFS establishment is supported by the Executive Agency Act (Cap. 245) as amended in 2009, the National Forest and Beekeeping Policies adopted in March 1998 and administered through the Forest Act Cap 323 R.E of 2002) and Beekeeping Act Cap 224 R.E of 2002 which provide the legal framework for the management of forests and bee resources.

1.1         DIRECTOR OF RESOURCES MANAGEMENT - 1 POST

1.1.1  DUTIES AND RESPONSIBILITIES

·       Supervise the Directorate staff,

·       Manage and supervise the best utilization of resources allocated under Directorate,

·       Prepare or review guidelines for forest and bee resources management plans,

·       Supervise the preparation of harvesting plans,

·       Prepare plans for the Directorate,

·       Supervise the implementation of Directorate’s approved plans/activities,

·       Prepare performance reports for the Directorate,

·       Promote development of the forest estates and bee resources,

·       Propose forest  and bee resources management standards,

·       Perform any other activity assigned by the Chief Executive.

1.1.2     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree either in forest related disciplines or Management of Natural Resources from accredited university,

·       Candidates with PhD in related areas will have an added advantage.

·       At least seven (7) years of professional experience in related specialised areas in forest and beekeeping related sector of which three (3) must be at level of management.

·       Age limit must be less than 55 years.

1.1.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale

1.2         DIRECTOR OF PLANNING AND RESOURCES UTILIZATION - 1 POST

1.2.1     DUTIES AND RESPONSIBILITIES

·       Supervise the Directorate staff,

·       Manage and supervise the best utilisation of resources allocated under Directorate,

·       Supervise the implementation of harvesting of forest and bee resources,

·       Develop, review and monitor licensing of forest and bee products and services,

·       Propose and advise Chief Executive on prices for forest and bee products and services,

·       Monitor revenue collection,

·       Monitor and control quality of forest and bee products,

·       Monitor and control trade of forest and bee products and services,

·       Prepare plans and budgets for  Agency and for the Directorate,

·       Coordinate the preparation of TFS Strategic and Business Plans;

·       Coordinate the development and implementation of TFS Monitoring and Evaluation systems;

·       Prepare performance and other reports for the Directorate and TFS;

·       Perform any other duty as may be assigned by the Chief Executive.

1.2.2     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree either in forest related disciplines or Management of Natural Resources from accredited university.

·        Candidates with PhD in related areas will have an added advantage.

·       At least seven (7) years of professional experience in related specialised areas in forest and beekeeping related sector of which three (3) must be at level of management.

·       Age limit must be less than 55 years.

1.2.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale

1.3         DIRECTOR OF BUSINESS SUPPORT SERVICES - 1 POST

1.3.1     DUTIES AND RESPONSIBILITIES

·       Supervise Directorate staff,

·       Manage and supervise the best utilisation of human resources allocated under the Directorates,

·       Advise Chief Executive on administrative and human resources development matters,

·       Participate in planning and implementation of Strategic and Business Plans,

·       Prepare plans for the Directorate,

·       Propose and implement human resource development programmes,

·       Promote and ensure public relations for TFS and

·       Perform any other duties assigned by the Chief Executive.

1.3.2     QUALIFICATIONS AND EXPERIENCE

·       Masters degree either in Public Administration or Human Resources Management,

·       Candidates with PhD in related areas will have an added advantage,

·       At least seven (7) years of professional experience in related specialized areas of which three (3) must be at level of management and

·       Age limit must be less than 55 years.

1.3.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

1.4         CHIEF ACCOUNTANT - 1 POST

1.4.1     DUTIES AND RESPONSIBILITIES

·       Ensure that financial records, books and statements are up to date and accurate for preparing year end reports and management accounts,

·       Ensure that all revenues due to TFS are collected and properly accounted for,

·       Monitor and review the agency’s budget performance, identify and explain variances; prepare revised budgets as necessary,

·       Identify, assess and prioritize risks, followed by coordinating resources to minimize, monitor and control its probability and/or impact on the agency,

·       Ensure statutory returns are prepared and submitted in due time as required by law,

·       Forecast cash flow and co-ordinate the agency’s financial transactions and working capital,

·       Coordinate the external audit of the agency’s accounts and ensure that matters raised in the audit are resolved on/before the next audit,

·       Review and approve all financial transactions in line with the financial regulations,

·       Maintain an up-to-date Fixed Asset Register (FAR) of the agency and ensure that all assets are adequately safeguarded and accurately recorded,

·       Manage the agency’s petty cash imprest in line with business requirements and petty cash policy & procedure and

·       Perform any other duties assigned by the Chief Executive.

1.4.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor degree either in Accountancy or Finance with Certified Public Accountancy (CPA) or its equivalent

·       Must be registered by National Board of Accounts and Auditors,

·       Masters’ degree in related field will have an added advantage.

·       At least seven (7) years of professional experience of which two (2) years must be in managerial positions.

1.4.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

1.5         MANAGER PROCUREMENT AND SUPPLIES UNIT - 1 POST

1.5.1     DUTIES AND RESPONSIBILITIES

·       Advise the Management on matters pertaining to the procurement of goods and services and logistics management;

·       Monitor adherence to procurement process and procedures as per Public Procurement Act and Regulations;

·       Procure, maintain and manage supplies, materials and services to support the logistical requirements of the Agency:

·       Maintain and monitor distribution of office supplies and materials;

·       Maintain and update inventory of goods, supplies and materials;

· Provide Secretarial services and serve as Secretary to the TFS Tender Board as per Public Procurement Act.

·       Set specifications/standards for good and service produced and monitor adherence to them to ensure value for money;

·       Prepare action plan, progress reports and budgets for the Unit.

·       Perform any other duties assigned by the Chief Executive.

1.5.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor’s degree or equivalent in any of the field related to Procurement and Supply.

·       Must be registered with Procurement and Supplies Professionals and Technicians Board (PSPTB).

·       Must have at least seven (7) years of professional experience in the field of procurement and supplies.

1.5.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

1.6         CHIEF INTERNAL AUDIT - 1 POST

1.6.1     DUTIES AND RESPONSIBILITIES

·       Review and report on proper control over the receipt, custody and utilization of all financial resources of the TFS;

·       Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure of the TFS;

·       Review and report on the correct classification and allocation of revenue and expenditure accounts;

·       Develop audit procedures to facilitate compliance with international standards annually;

·       Top review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports;

·       Review and report on the systems in place used to safeguard assets, and verify existence of such asserts;

·       Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals;

·       Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Controller and Audit General;

·       Review and report on the adequacy of controls built into computerized systems in place in the TFS;

·       Perform any other duties assigned by the Chief Executive.

1.6.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor’s degree or equivalent in any of the field related to Accountancy or Finance.

·       Certified Public Accountancy (CPA) holder or its equivalent; and must be registered by National Board of Accounts and Auditors.

·       Candidates with a Masters’ degree in related field will have an added advantage.

·       At least seven (7) years of professional experience of which two (2) years must be in managerial positions.

1.6.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

1.7         MANAGER LEGAL SERVICES UNIT - 1 POST

1.7.1     DUTIES AND RESPONSIBILITIES

·       Coordinate enforcement of the Forest Act, Beekeeping Act and all other laws and Regulations which fall under the Agency;

·       Provide legal advice and assistance to all Agency’s Directorate, Units and entities on interpretation of laws, terms of contracts, terms of agreements, procurement contracts, guarantees, letters of undertaking, memorandum of understanding, consultancy agreements, and other legal documents.

·       Translate laws and legislations within the Agency;

·       Participate in bilateral and multilateral loan/Aid Negotiations;

·       Prepare and review various legal instruments such as Government Notices, Certificates, National Assembly resolutions, etc;

·       Custodian of all legal documents including statutes, Government Notices, contracts and Agreements;

·       Participate to various negotiation and meetings that call for legal expertise on natural resources particularly (forest and environment) issues;

·       Supervise and Coordinate preparation of Legal Unit’s Budget and other law reports relating to the implementation of the budget;

·       Collaborate with the Head of Legal Unit of the Ministry in liaising with the Office of the Attorney General’s Chamber on litigation of civil and criminal cases and other claims involving the Agency;

·       Oversee all administrative and financial matters of the Legal Services Unit; and

·       Perform any other duties assigned by the Chief Executive.

1.7.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor of laws from an accredited university;

·       Must be registered as an Advocate of the High Court and Subordinate Courts.

·       At least seven (7) years of professional experience in the field.

1.7.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale

1.8         PERSONAL SECRETARY III - 9 POSTS

1.8.1     DUTIES AND RESPONSIBILITIES

·       Type and print official documents

·       Keep and maintain typewriters, computer and accessories

·       Carry out office management duties

·       Handle incoming and outgoing files and mails

·       Keep records of files movement register in his/her office and other office document

·       Keep diaries of events and scheduling appointments

·       Attend visitors with courtesy

·       Perform any other duties as may be assigned by supervisor.

1.8.2     QUALIFICATIONS AND EXPERIENCE

·       Form IV leaver with Certificate in secretarial course from recognized institution with typing speed 80 W.P.M and office practice stage III and Computer proficiency in word processing and spread sheet, e-mail, internet and publisher.

1.8.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale

1.9         FOREST OFFICER II - 2 POSTS

1.9.1     DUTIES AND RESPONSIBILITIES

·  Supervise  planting and management of  natural forests and plantations

·       Conduct research

·       Enforce forest policies and legislation

·       Build capacity of staff and stakeholders

·       Conduct planning in forest and coordinate collection and analysis of forest products statistics

1.9.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor in Forestry from a recognized institution.

·       Must have computer knowledge, Ms- Office.

1.9.3     REMUNERATION

·      Attractive remuneration package in accordance with the Institution’s salary scale

1.10       BEEKEEPING ASSISTANT II 6 POSTS

1.10.1   DUTIES AND RESPONSIBILITIES

·       Assume responsibility for management of bee reserves and apiaries

·       Collect beekeeping statistics

·       Keep records on beekeeping research work

·       carry out forest extension services

·       Manage bee colonies

·       Undertake patrols within the forests/bee reserve and apiaries

·       Carry out any other duties as assigned from time to time by supervisor.

1.10.2   QUALIFICATIONS AND EXPERIENCE

·       Form IV or VI with Certificate or diploma in Beekeeping from a recognized institution.

·        Computer knowledge will be an added advantage.

1.10.3   REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

NB: GENERAL CONDITIONS

i.        All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.       Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable cont act postal address, e-mail address and telephone numbers.

iii.      Applicants should apply on the strength of the information given in this advertisement.

iv.     The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.      Applicants must attach their detailed relevant certified copies of Academic certificates:

-      Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-      Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-      Form IV and Form VI National Examination Certificates.

-      Computer Certificate

-      Professional certificates from respective boards

-      One recent passport size picture and birth certificate.

vi.     FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.    Testimonials, Partial transcripts and results slips will not be accepted.

viii.   Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.      Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November, 2010.

xi.     Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.    Applicants should indicate three reputable referees with their reliable contacts.

xiii.   Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv.  Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv.   Dead line for application is 12^th November, 2013 at 3:30 p.m

xvi.  Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii.  Only short listed candidates will be informed on a date for interview

xix.  Application letters should be written in Swahili or English

xx.   APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		Sekretarieti  ya  Ajira  katika
Secretariat,		Utumishi wa Umma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.