CPB TANZANIA JOBS NOV 2013

2.0        CEREALS AND OTHER PRODUCE BOARD OF TANZANIA

(CPB)

The Cereals and Other Produce Board of Tanzania (CPB) was established by the Cereals and Other Produce Act Number 19 of 2009. CPB has been established to carry out commercial activities and such other activities as are necessary, advantageous or proper for the development of the cereals and other produce industry

2.1         DIRECTOR OF PLANNING AND PROMOTION - 1 POST

2.1.1     DUTIES AND RESPONSIBILITIES

·       Responsible for ensuring that the Board fulfil its important role as the promoter of the production of cereals and other produce in Tanzania;

·       Chief advisor to the Director General in all planning and promotion matters in the Cereals and other produce industry;

·       Responsible for building positive image of the Board among stakeholders of the Cereals and other produce industry in Tanzania and the general public at large;

·       Overall responsibility for administrative matters relating to staff in the department such as staff discipline, availability of adequate operational resource staff, performance appraisal/evaluation leave scheduling and training.

·       Development and appraisal of basic objectives and policies for the department;

·       Initiation and/or administration of specific programmes and procedures aiming at ensuring the realisation of objectives and execution of policies;

·       Setting or defining the department’s annual goals or targets and oversees the preparation of goals;

·       Allocating jobs to promotion and development officers, in consultation with principal officers where applicable, periodically in the light of the department’s annual programmes and workloads;

·       Monitoring the implementation of action plans/work programmes by officers in the department;

·       Monitoring the taxation regime on the Cereals and other produce industry, impact and matter related thereto;

·       Investigating policies and investment incentives;

·       Formulating and implementing cereals and other produce marketing and pricing policies;

·       Monitoring implementation of the National Cereals and other produce Programme and making regular plan reviews and report program thereof;

·       Undertaking pre-investment studies/reconnaissance surveys to asses the potentials of promotion of cereals and other produce cultivation and processing in the country;

·       Soliciting for strategic investors and co-ordination of investors for investment in identified potential cereals and other produce projects;

·       Monitoring implementation of agreements between the Government and investor relating to agreed investment plans/development programmes;

·       Preparation of the Cereals and other produce industry quarterly and annual reports;

·       Providing overall leadership/guidance to the departmental staff;

·       Initiating or approving requisitions for procurements under the department’s budget;

·       Approving /authorising expenditure under the departmental budget;

·       Liaising with Cereals and other produce Research Institutes for promotion of Research findings and related application for improved Cereals and other produce industry;

·       Liaising with Cereals and other produce Small Growers Associations for promotion and mobilisation of small holders in the growing and correct crop husbandry and input application.

2.1.2     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree either in Economic Planning, Agricultural Economics, Business Administration or Economics, from a recognised higher learning institution or its equivalent qualifications.

·       Must have 10 years working experience of which 6 years in Managerial level at Public or Private sector performing planning and promotion activities.

2.1.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.2         DIRECTOR OF COMMERCIAL SERVICES – 1 POST

2.2.1  DUTIES AND RESPONSIBILITIES

·       As  head  of  the  department  of  Commercial  Services.  The  Director  is

responsible  for  ensuring  that  the  Board  fulfil  its  important  role  of

Procurement and marketing of cereals and other produce in Tanzania;

·       Chief advisor to the Director General in all procurement, storage and marketing of cereals and other produce;

·       Formulating and recommending to the Director General on quality control policies, strategies, plans and procedures for the cereals and other produce industry;

·       Overall responsibility for administrative matters relating to staff in the department such as staff discipline, availability of adequate operational resource staff, performance appraisal/evaluation leave scheduling and training;

·       Development and appraisal of basic procurement, storage and marketing objectives and policies for the department;

·       Initiation and/or administration of specific programmes and procedures aiming at ensuring the realisation of procurement, storage and marketing objectives and execution of policies;

·       Setting or defining the department’s annual procurement, storage and marketing goals or targets;

·       Allocating jobs to procurement, storage and marketing managers periodically in the light of the department’s annual programmes and workloads;

·       Monitoring the implementation of procurement, storage and marketing action plans/work programmes by officers in the department;

·       Monitoring the taxation regime on the cereals and other produce industry, impact and matter related thereto;

·       Formulating and implementing cereals and other produce marketing and pricing policies;

·       Monitoring implementation of the cereals and other produce procurement, storage and marketing programmes and making regular plan reviews and report program thereof;

·       Soliciting for strategic investors and co-ordination of investors for investment in procurement, storage and marketing of cereals and other produce;

·       Preparation of the procurement, storage and marketing of cereals and other produce quarterly and annual reports;

·       Providing overall leadership/guidance to the departmental staff;

·       Initiating or approving requisitions for procurements under the department’s budget and

·        Approving /authorising expenditure under the departmental budget.

2.2.2                     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree either in Commerce, Economics, Agricultural Economics or Business Administration from a recognised higher learning institution or its equivalent qualifications.

·       Must have 10 years working experience of which 6 years in managerial level at Public or Private sector performing Procurement and Marketing

 activities.

2.2.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.3         DIRECTOR OF FINANCE AND ADMINISTRATION - 1 POST

2.3.1     DUTIES AND RESPONSIBILITIES

·       Responsible for handling financial, administrative and human resources issues of the Board;

·       Chief advisor to the Director General in all financial and administrative matters in the Board;

·       Overall responsible for administrative matters relating to staff in the department such as staff discipline, availability of adequate operational resource staff, performance appraisal/evaluation leave scheduling and training;

·       Interpretation of the Cereals and other produce Act in terms of finance and thereby formulating financial policies for the Cereals and Other Produce Board;

·       Overseeing all administrative matters covering staff welfare, training of staff and availability of resources for Cereals and Other Produce Board operations, staff performance and discipline;

·       Directing and controlling the financial planning and accounting;

·       Providing professional guidance and counselling to staff;

·       Providing advice to the management on all matters related to finance, administration and human resources in the Board;

·       Ensuring that adequate records of the Board’s transactions including proper financial and management accounts are maintained;

·       Setting up and maintaining an accounting system to record all income and expenditure accruing to the Board;

·       Reviewing Board’s expenditure and to take corrective measures for any deviation from the approved budged;

·       Responsible for all budget and plan review and issuance of budget guidelines for the Board’s budgeting purposes;

·       Providing financial advice to the Director General and ensuring that the financial regulations of the Board are strictly adhered to;

·       Preparing and submitting to the Director General regular monthly, quarterly and annual accounts and ensuring that annual draft accounts are submitted to the external auditor on time;

·       Instituting measures to safeguard all assets of the Board and implementing the Board’s financial regulations and accounting manual;

·       Ensuring the effective use of the Board’s money for the purchase and provision of services and supplies;

·       Managing the expenditure budget for the Board as a whole and for the departments;

·       Overseeing and developing employee staff welfare (salaries and incentives);

·       Submitting to the Director General details of annual wage reviews within guidelines set by the Board and

·       Establishing human resource and skill needs at all levels of departments/section, considering all current operations and programmed expansion.

2.3.2     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree either in Finance or Accountancy with CPA, ACCA or equivalent qualification from recognized higher learning Institution;

·       Registered with NBAA in the category of “Associate Member”;

·       Postgraduate degree in Business Administration with a human resource management option or its equivalent qualification and

·       Must have 10 years working experience of which 6 years in managerial level at Public or Private sector performing Finance and Administration activities.

2.3.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.4         LEGAL SERVICES MANAGER - 1 POST

2.4.1       DUTIES AND RESPONSIBILITIES

·       Provides Secretarial services to the Board of Directors;

·       Assists in the provision of support services to the Cereals and Other Produce Board;

·       Provides legal advice and assistance to the Board;

·       Scrutinizes all legal documents and instruments;

·       Participates in the preparation and review of Policies, laws and guidelines;

·       Prepares proposals for new Acts, regulation, rules, and other instruments;

·       Provides advice and follow up cases involving the Cereals and Other Produce Board;

·     Ensuring the implementation of the most appropriate standards of Corporate Governance;

·       Ensure that Board’s properties are properly insured with reputable insurance companies that are dully registered under the Insurance Act;

·       Ensure that on-going litigation and arbitration are duly attended  to;

·       Ensure proper custody of all legal documents relating to the operations of the Cereals and Other Produce Board and

·       Networking with the Attorney General’s Office, Law Reform Commission, Tanganyika Law Society and other related bodies.

2.4.2     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree in Laws and a Registered Advocate of the High Court of Tanzania.

·       She/he must be computer literate with a strong background of government systems.

·       At least 9 years of working experience, 5 years of which in managerial level at Public or Private sector performing Legal Services.

2.4.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.5         CHIEF INTERNAL AUDITOR - 1 POST

2.5.1     DUTIES AND RESPONSIBILITIES

·       Provide advisory services to the Accounting Officer in proper management of Funds;

·       Review and report on proper control over the receipt, custody and utilization of all financial resources of the Board;

·       Review and report on conformity with financial and operational procedures laid down by the law and good accounting practice;

·       Review and report on the correctness, classification and allocation of revenue and expenditure accounts;

·       Reviews and reports on the reliability and integrity of financial and operating data;

·       Reviews and reports on the systems in place used to safeguard and verify assets;

·       Ensures that the Board’s accounting policies and principles are observed;

·       Reviews and reports on operations or programs to ascertain whether results are consistent with established objectives and goals;

·       Reviews and reports on the adequacy of action by the management in response to internal audit reports;

·       Make follow up on implementation of recommendations made by the Controller and Auditor General;

·       Review and report on the adequacy of internal controls systems of the Board;

·       Prepare and implement Strategic Audit Plans;

·       Coordinate audit programs and conduct performance audits on appraisal of development projects;

·       Conduct operational, Managements audits and risk based auditing.

2.5.2     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree/Post graduate diploma either in Accounting or Finance;

·       Bachelor degree in Accounting or equivalent and has a CPA (T) or related fields from any recognized University/Institution.

·       At least 9 years of working experience, 5 years of which in managerial level at Public or Private sector performing Audit Services.

2.5.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.6         BRANCH MANAGERS - 5 POSTS

2.6.1     DUTIES AND RESPONSIBILITIES

·       Development and appraisal of basic procurement, storage and marketing objectives for the Branch;

·       Responsible for Procurement, Storage and Marketing of cereals and other produce for the Branch;

·       Liaising with cereals and other produce stakeholders in the zone for the procurement, storage and marketing of cereals and other produce;

·       Initiation and/or administration of specific programmes and procedures aiming at ensuring the realisation of procurement, storage and marketing objectives and execution of policies;

·       Setting or defining the Branch’s annual procurement, storage and marketing goals or targets;

·       Participate in the Zonal Council forum representing the Board on cereals and other produce issues;

·       Monitoring the implementation of procurement, storage and marketing action plans/work programmes by officers in the Branch;

·       Implementing cereals and other produce marketing and pricing policies;

·       Monitoring implementation of the Cereals and other produce procurement, storage and marketing programmes and making regular plan reviews and report program thereof;

·       Assist in soliciting for strategic investors and co-ordination of investors for investment in procurement, storage and marketing of cereals and other produce;

·       Preparation of the procurement, storage and marketing of cereals and other produce quarterly and annual reports for the Branch;

·       Providing overall leadership/guidance to the Branch staff;

2.6.2     QUALIFICATIONS AND EXPERIENCE

·       Masters Degree either in Commerce, Economics, Agricultural Economics or Business Administration from a recognised institution or its equivalent qualifications. Demonstrated knowledge of both local and global cereals and other produce industries.

·       Proven track record of at least eight (8) years in a senior management position, three (3) years of which in the cereals and other produce industry or related industry performing Procurement, Storage and Marketing activities.

2.6.3                      REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.7         PROCUREMENT AND LOGISTICS OFFICER I - 4 POSTS

2.7.1     DUTIES AND RESPONSIBILITIES

·       Recommend procurement and disposal by Tender procedures;

·       Verify and prepare statements of user requirements;

·       Prepare tendering documents;

·       Prepare advertisements of tender opportunities;

·       Making receipts, issue vouchers, raise bills, Processing stores requisitions, Order expedition, Inventory verification and Stock replenishment;

·       Participate in evaluating vendor performance and advices accordingly;

·       Follows up overdue or back orders, makes special arrangements and terms of delivery and communicates to divisions expected delivery dates;

·       Participate in identifying contract defaulters and reports to Superior for further action and

·       Assist in planning and forecasting supplies requirements.

2.7.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor/Advanced Diploma either in Material Management, Supplies and Procurement or its equivalent from a recognized Institution and registered by a recognized Procurement and Supplies Professional Board.

·       At least 3 years work experience in related field.

·       Must possess a CSP.

2.7.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.8         SENIOR ACCOUNTANT II - 1 POST

2.8.1     DUTIES AND RESPONSIBILITIES

·       Prepare accounting systems;

·       Check  accuracy of financial reports;

·       Analyse and recommend on the financial and management reports on budget, income and expenditure;

·       Verify accounts receivables;

·       Prepare fixed assets register;

·       Cross check cheque list-against voucher list;

·       Control and monitor expenditure;

·       Respond to audit queries;

·       Monitor and controls corporate plan and budget and

·       Prepares and update pay roll and data sheet.

2.8.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor Degree either in Accounting/Finance or Commerce from recognised University/Institution with CPA (T), ACCA and any other recognised professional qualifications.

·        At least 5 years of working experience.

2.8.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.9         SENIOR PLANNING OFFICER II - 1 POST

2.9.1     DUTIES AND RESPONSIBILITIES

·       Prepare income analyses and projections for the Board;

·       Establish operational efficiency of the Board’s programmes by using costs and other indicators;

·       Advise on planning and development of financial policies;

·       Analyse and interpret information pertaining to Boards’ facilities;

·     Develop methodologies for data collection on various aspects of Board’s operational programmes;

·       Participate in the preparation of estimates for capital development and

·       Implement systems for fiscal control, monitoring and reporting.

2.9.2     QUALIFICATIONS AND EXPERIENCE

·       Bachelor/Advanced Diploma either in Economics, Statistics or Planning from a recognised University/Institution.

·        At least 5 years work experience in related fields.

2.9.3     REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.10       ACCOUNTANT I - 4 POSTS

2.10.1   DUTIES AND RESPONSIBILITIES

·       Record financial  transactions in the accounting system;

·       Assist in preparing accounting methods and procedures;

·       Prepare financial statements;

·       Maintain accounts receivables;

·       Maintain updated fixed assets register;

·       Bank cash and cheques;

·       Facilitate payments of cash/cheques to employees/customers;

·       Keep and maintain up dated books of accounts;

·       Participates in the preparation of annual budget and

·       Take part in preparation and updates pay roll and data sheet.

2.10.2   QUALIFICATIONS AND EXPERIENCE

·       Bachelor/Advanced Diploma either in Accounting, Finance, Commerce or

any  other related fields from recognized University/Institutions.

·       At least 3 years of working experience.

2.10.3   REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.11       MARKETING AND SALES OFFICER I - 5 POSTS

2.11.1   DUTIES AND RESPONSIBILITIES

·       Collecting, compiling and disseminating data on Cereals and Other Produce marketing, distribution, export/import) and information on the Cereals and Other Produce industry both national and international;

·       Making periodic research /surveys in the major market areas in the country to access Cereals and Other Produce market trends supply and demand thereof;

·       Facilitating market surveys to validate collected data/information;

·       Preparing Cereals and Other Produce marketing plans and campaigns in consultation with the Principal Marketing and Sales Officer;

·       Implementing approved Cereals and Other Produce market and sales plans and

·       Participating in activities, which promote marketing of the Cereals and Other Produce industry in Tanzania.

2.11.2   QUALIFICATIONS AND EXPERIENCE

·       Degree either in Marketing, Business Administration from a recognized institution or its equivalent qualifications.

·       At least three (3) years practical experience in the agricultural sector handling Marketing and Sales issues.

·       Knowledge of the Cereals and Other Produce Industry will be added advantage.

2.11.3   REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.12       QUALITY ASSURANCE OFFICER I - 5 POSTS

2.12.1   DUTIES AND RESPONSIBILITIES

·       Assisting in inspecting cereals and other produce mills, warehouses, silos, premises and weighing scales as may be prescribed by the Board;

·       Assisting in assessing the quality of cereals and other produce or cereals and other produce products based on established standards and procedures;

·       Assisting in setting up standards for cereals and other produce processed, blended and packed by the Board;

·       Assisting in Monitoring and evaluating the quality of cereals and other produce from the farmers, warehouses, silos, mills based on established standards and procedures in the Board.

2.12.2   QUALIFICATIONS AND EXPERIENCE

·       Bachelor degree either in Agriculture, Food Processing or Process Engineering from recognized institution.

·       At least three (3) years practical experience in the agricultural sector performing quality assurance or similar activities.

·       Knowledge of the Cereals and other produce Industry.

2.12.3   REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.13       HUMAN RESOURCES AND ADMINISTRATIVE OFFICER I - 2 POSTS

2.13.1    DUTIES AND RESPONSIBILITIES

·       Assist in the administration of recruitment and placement;

·       Assist in office administration;

·       Carry out orientation of new staff;

·       Assist in providing advice and support to staff on human resources administration related matters;

·       Participate in reviewing and providing advice on interpretation and application of policies, regulations and rules;

·       Assist in collecting, analyzing, updating and maintaining personnel records and statistics;

·       Assist in monitoring implementation of security and cleanliness activities;

·       Participate in human resources enrolment planning;

·       Assist in the identification of training needs;

·       Monitor staff work attendance and

·       Assist in maintaining harmonious working environment.

2.13.2   QUALIFICATIONS AND EXPERIENCE

·       Bachelor/Advanced Diploma either in Public Administration, Business Administration, Law, Human Resources, Management or its equivalent from a recognized University/Institution.

·       At least 3 years work experience in a similar position in a reputable organization/institution.

2.13.3   REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.14       PERSONAL SECRETARY I - 2 POSTS

2.14.1   DUTIES AND RESPONSIBILITIES

·       Draft and type letters;

·       Receive, screen and direct telephone calls and  relay messages;

·       Welcome and attend visitors;

·       Organize and maintain diary of appointments;

 ·       Deal with correspondences

·       Arrange for meetings and taking minutes;

·       Produce official documents when required;

·       Organize and store official documents and

·       Arrange travel and accommodation.

2.14.2   QUALIFICATIONS AND EXPERIENCE

·       Form IV certificate with certificate of secretarial services from Public Service College with pass of 100 w.p.m shorthand either in Kiswahili or English.

·       Certificate in computer programs e.g. windows, Microsoft office Internet, E-mail and Publisher.

·       Must have at least three (3) years working experience in similar position

2.14.3   REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

2.15       DRIVER I - 3 POSTS

2.15.1   DUTIES AND RESPONSIBILITIES

·       Drive vehicles towards approved destinations and in accordance with traffic regulations;

·       Undertake minor mechanical repairs,

·       Take vehicles due for routine maintenance/repair to the appointed service agent;

·       Maintain motor vehicle log books;

·       Make pre–inspection to the assigned vehicle prior travelling and report mechanical damages/defects;

·       Ensure safety and cleanliness of the vehicle at all times;

·       Ensure that valid documents and permits are acquired prior commencement of any journey;

·       Report promptly accidents or incidents involving the vehicles to the relevant authority.

2.15.2   QUALIFICATIONS AND EXPERIENCE

·       Certificate of Secondary Education with passes in Kiswahili and English;

·       Must have a valid class C driving license of not less than three years without causing accident and should possess Trade Test Grade II/

Advanced Drivers Certificate Grade II from a recognized Training Institutions.

·       Must have 3 years working experience in driving.

2.15.3   REMUNERATION

·       Attractive remuneration package in accordance with the Institution’s salary scale.

NB: GENERAL CONDITIONS

i.        All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii.       Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable cont act postal address, e-mail address and telephone numbers.

iii.      Applicants should apply on the strength of the information given in this advertisement.

iv.     The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.      Applicants must attach their detailed relevant certified copies of Academic certificates:

-      Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-      Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-      Form IV and Form VI National Examination Certificates.

-      Computer Certificate

-      Professional certificates from respective boards

-      One recent passport size picture and birth certificate.

vi.     FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.    Testimonials, Partial transcripts and results slips will not be accepted.

viii.   Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.      Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November, 2010.

xi.     Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.    Applicants should indicate three reputable referees with their reliable contacts.

xiii.   Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv.  Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv.   Dead line for application is 12^th November, 2013 at 3:30 p.m

xvi.  Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii.  Only short listed candidates will be informed on a date for interview

xix.  Application letters should be written in Swahili or English

xx.   APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		Sekretarieti  ya  Ajira  katika
Secretariat,		Utumishi wa Umma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.