PROGRAMME FINANCIAL OFFICER-GWPENA , UGANDA

Reference	GWP-EN-01/13
Job Type	Full-time
Job Status	Sourcing
Date Posted	Tuesday, 05 February 2013
Location	Entebbe, Uganda
Duration
Job Description	BACKGROUND: The Global Water Partnership (GWP) is a worldwide network which has since 1996 successfully been supporting countries in their efforts to implement a more equitable and sustainable management of their water resources. During this period, GWP focus has gradually expanded from global to regional, national and sub-national level. The network spans over 80 countries in 13 regions, with its secretariat located in Stockholm, Sweden. For more information, visit www.gwpforum.org. The Eastern Africa Region is one of the GWPnetworks established, whose Secretariat is located in Entebbe-Uganda, hosted by Nile Basin Secretariat. The GWP Eastern Africa Region’s Secretariat (GWPEA) seeks to hire competent and qualified men and women to fill the regional position with below details: Overall responsibility: The overall responsibility of GWPEA Finance Officer includes but not limited to the financial accounting and reporting; cash flow forecasting, financial management, and reporting on GWP EnA finances. The position is primarily responsible for all the GWP-EnA finance management, reporting to NBI’s Head of Administration and Finances, and working under the day-to-day supervision of the GWPEA Regional Coordinator.  SPECIFIC DUTIES: A. Financial Record keeping and updates of the Financial Management System in place. On a daily basis, verify and update the accounting application with receipts and payments transactions. Maintain and update the GWPO financial records to facilitate review and audit of the same by the external auditors. Manage travel advance requests and travel expenditure accounting reports and process the clearing journals into the accounting application. Serves as GWPO liaison on financial procedures ,reporting and policies; Prepares monthly expense statements and ensures correct budget lines used and expenditure  is within budget; Undertake Programme Financial Accounting / Management – Updates cashbooks and GWP EnA accounts; Ensure proper management of all financial accounts, contracts and outputs (contract deliverables) and ensures effective processing of payments on due dates; B. Financial administration and reporting- all stakeholders By the 10th every month, prepare and submit to the GWPEA Regional Coordinator and Head Finance & Administration, the monthly reconciliations of accounts for all profit and loss and balance items. Consolidate financial reports from the CWP’s into the quarterly RWP report (including locally raised funds at the CWP level) By 20th day following each quarter, submit GWP (EnA) financial accountability reports to GWPO in the required format. Participate in GWP EnA Steering Committee meetings to present finances, handle payments relating to the per diems and allowances of participants as appropriate Within 20 days after the financial year, prepare and reconcile the GWP EnA year-end financial statement with supporting schedules in preparation for external audit. Prepare donor accountability reports as per the financing agreements. Ensure adherence to GWP policies, including the GWPO Financial Guidelines, Procurement Policy, and Travel Policy. Ensure proper delegated authorities are followed for all payments. Facilitate GWP EnA audits, including the annual audits of GWP EnA at RWP and CWP level. Be the liaison officer between Host institution and GWP EnA Office on all financial matters, payments, reports and queries, ensuring accurate data entry into the host financial system. C. Budget preparation and administration Verify and confirm eligibility and budget availability for all GWP EnA payments. Provide monthly budget to actual reports, and alert the Regional Coordinator and NBI Head of Finance & Administration of the remaining budget. Spearhead the GWP EnA annual budget preparation and consolidation process. D. Vendor management and liaison Ensure that all payments of GWPEA clients and vendors are processed and paid in a timely manner. E. Cash and cash flow management Update and present GWP EnA budgeted expenditures and cash flow forecast monthly or as may be required. Verify and confirm monthly petty cash reconciliations and cash count with every subsequent replenishment. Be the bank liaison person on all GWP EnA bank accounts. Ensure prudent financial management arrangements are in place with the CWPs for the transfer of funds. Prepare funding requests supported by cash flow forecasts. F. Payroll management Process GWP payroll by the 20th of every month and ensuring that all staff have received their pay slips are signed individually by the end of the month.
Qualifications	•A Master’s Degree in Finance, Accounting, or any other related degree in business studies from a recognised university •Post qualification experience of at least 7 years in accounting and financial management. •Professional qualifications from any internationally recognised accountancy bodies (e.g. CPA, ACCA, ACA, CIMA, CFPA, etc.) will be of added advantage. •Proven computer literacy, in MS Office and window- based applications and working knowledge of computerised accounting systems. •Experience working with SUNSYSTEM is required or any other financial management software. •Experience in tracking the financial progress of projects, handling funds from donors, and reporting in multiple exchange rates will be an advantage. •Excellent verbal and written communication skills in English.
How to Apply	This is a Regional position and the related appointment is on contract for a duration that will be for one (1) year starting with a 6-month probation period. The work station is Entebbe, Uganda, although work might necessitate trips to the other GWP EnA countries and beyond. GWP EnA offers a competitive salary and benefits package commensurate with the qualifications and relevant experience. Only qualified individuals with requisite experience are eligible to apply for these positions, and women candidates are particularly encouraged to apply. Application/cover letters clearly indicating the position applied for and accompanied by detailed curriculum vitae and copies of relevant Academic testimonies and Work experience Certificates must reach the GWPEA Regional Coordinator’s Office not later than 15th February 2013. Applications may also be sent electronically through the following emails: kjembere@nilebasin.org and copied to psafari@nilebasin.org Only short listed candidates will be contacted