I. Position Information
Job Code Title: Project Manager, Civilian Police Position Number: 00035435 Department: UNDP Somalia (Nairobi, Kenya) Reports to: Governance and Rule of Law Programme Manager Reports: Deputy Country Director (Programme) Position Status: (non-Rotational)
Current Grade: P4 Approved Grade: Position Classified by: Classification Approved by:
II. Organizational Context
UNDP Somalia works in the three main regions of Somalia and its Programme has two main areas: Governance and Rule of Law and Poverty Reduction and Environmental Protection (PREP).
The UNDP Governance and Rule of Law Programme supports primarily the achievement of Outcome 2 of the new Country Programme (2011-2015): "Somali women and men, girls and boys, benefit from more inclusive, equitable and accountable governance, improved services, human security, access to justice and human rights".
Sub Outcome 2.4. Technical assistance provided to improve security, establish a functioning judiciary, access to justice, a constitutional and legal framework, and protection of human rights under the rule of law.The civilian policing component implements activities in all three recognized regions in Somalia (South Central, Puntland and Somaliland), with a differentiated approach responding to the particular political and conflict characteristics that are present. In Somaliland and Puntland the civilian police project has maintained a consistent presence with a combination of national and international staff implementing a wide range of project activities with governmental and non-governmental counterparts. In South Central Somalia, prevailing security conditions in the past three years have signified that activities are largely limited to Mogadishu.
The civilian police project manager works closely with communities, authorities and the police to develop responsive and responsible policing that conforms to local and international norms and best practice. UNDP's civilian police project is implemented using a rule of law and governance approach. A rule of law approach prioritizes police reform and development in step with judicial reform and development to ensure that these two essential components of the criminal justice sector develop in a mutually beneficial manner. A governance approach to policing emphasizes principles of democracy and oversight with the police providing a service to the communities in which they are working and to which they are accountable.
In close collaboration with the Heads of Office of the UNDP in Somalia, the Project Manager provides high-level policy advice to the relevant counterparts and leads policy advocacy in the Programme area and liaises with other UN Agencies, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society in the areas pertaining to the Programme.
The Project Manager supervises project team and works in close collaboration with the CO projects and programme staff, operations team in the CO, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme The Project Manager works on a daily basis with colleagues in the UNDP CO and at the project level, necessitating that the incumbent be able to develop and maintain viable working relationships with colleagues across the organization and in government offices, and be able to work with them in a responsive client orientation and in a problem solving mode.
The Project Manager is expected to spend a minimum of 30% of his/her time in Somalia with possible relocation to Somalia when situation permits.
III. Functions / Key Results Expected
Summary of key functions:  Strategic direction and leadership  Management of the Civilian Police Project  Efficient support to tasks related to advocacy, programming, monitoring and evaluation, and representation.  Strategic partnership and resources mobilization  Facilitation of Knowledge Building and management 1. Ensures Strategic direction of project operation, focusing on the achievement of the following results:
 Provide overall direction and leadership to police development activities throughout Somalia to ensure that UNDP's support is contributing to a police service that is able to deliver accountable and effective security, in line with local and international standards;  Coordinate strategic development and direction with Somali governmental and non-governmental counterparts;  Support UN system wide coordination for the development and implementation of police development programmes, based on International Human Rights standards, Community Policing, contextualized as appropriate to the Somali context, and ensure harmonization with relevant UN programmes including the UN Somalia Assistance Strategy and the Integrated Strategic Framework;  Provide advisory support to all stakeholders on optimal strategies for police development within a development and rule of law framework. Such advice will take into account the Somali context in addition to international best practice and lessons learned;  Support the development of reform frameworks and processes that can respond to local needs which can guide police development to deliver sustainable, community-based and accountable policing that are appropriate to the local situation;  Support the formulation of strategies for the development of effective and independent oversight and accountability mechanisms;  With partners, develop approaches to policing that prioritize community-based responses to prevent and reduce crime and criminal violence at the local level.
- Ensure effective and accurate overall management of the project focusing on the achievement of the following results:
 Lead and effectively manage and supervise the implementation of UNDP's Civilian Police Project, including the supervision of staff, management of resources and development of appropriate linkages with other actors involved in supporting good police practices across the full spectrum of activities;
 In close collaboration with the Heads of Sub-Offices, provide direction and supervision to the civilian police area project teams and area project managers in Somalia's three regions  Implement the project activities in accordance with UNDP financial Rules and Regulations and the Internal Control Framework for UNDP Somalia  Preparation of project implementation activities and selection of implementing partners such as government institutions, service providers, and NGOs. Managing calls for bids and for proposal and selection of implementing partners within the UNDP contractual framework for project activity implementation. Design the scope of works and TORs for the bids and call for proposals.  Manage day to day administrative matters for the project under the direction of the Programme Manager with the support from administrative staff.  Create systems of effective financial, administrative and logistical processes to facilitate community-level work.  Ensure full transparency and access to information about UNDP activities in the area of civilian policing.  Participate in communication and media activities. Ensure project web-site updates. Coordinate distribution of the project related information. Ensure visibility of the Donor and Implementing Partners in all project outputs.  Prepares the project Annual Work Plan for approval of the Project Board in alignment with national and regional priorities;  Account for the achievement of project outputs in line with the approved work plan through the day-to-day planning, management coordination and implementation of activities;  Supervise regular risk analysis and monitoring activities and ensures the maintenance of the project risk log and issues log.
3.Establishes and maintains strategic partnership and implements the resources mobilization strategy for the CO focusing on the achievement of the following results:
ï± Establishes and maintains dialog with government officials, both local and national, NGOs, partners, donors and communities to provide knowledge and understanding, ensuring accurate interpretation of the programme's mission ï± Identify areas of cooperation and coordination with other UN agencies for the implementation of joint activities related to the Civilian Police Project. ï± Collect and make analysis of information on donor contracts, funding priorities, criteria and processes related to the Civilian Policy Project ï± Promote and explain the UNDP projects and support the UNDP CO activities in interaction with donors ï± Identify opportunities for the implementation of the project making specific recommendations on actions needed. ï± Assist communities in identifying resource mobilization opportunities ï± Support CO resource mobilization efforts
- Ensures efficient support to tasks related to financial management, advocacy, programming, monitoring and evaluation (M&E), and representation focusing on achievement of the following results:
ï± Supports gathering of data/information for project monitoring and evaluation processes ensuring compliance with UNDP M&E requirements in reporting on programme results and progress towards outcomes. ï± Ensure proper monitoring and evaluation procedures are instituted in all project activities ï± Ensure proper monitoring of project progress against annual and quarterly work plans and budgets ï± Coordinate and oversee the preparation of the substantive and operational reports from the programme/project ï± Develop annual workplans, budgets draft report and other document for the management and reporting of project activities. ï± Manage the accurate and timely reporting on the progress of the project with a specific focus on the activities and funds utilized. Ensure that reports are provided to donors according to UNDP's contractual obligation. ï± Monitory project inventory, attendance records, filing system. Assure correct personnel management and procurement of goods and services ï± Ensure overall accountability for the use of project funds as well as the strict and consistent application of UNDP rules and regulations in all project operations; ï± Provide leadership in overseeing the effective provision of services to counterparts including fair and transparent procurement, efficient logistics and sound financial management; ï± Ensure the integrity of financial systems and directly oversee the administrative, financial and budgetary aspects of the project and advise the Programme Manager accordingly; ï± Develop project budgets and implement the project in accordance with the budget; ï± Maintain field level financial accountability through regular liaison with field staff, monitoring payment requests from the field and ensuring timely and regular payment
- Teamwork and Knowledge Building
 Promote cross-unit teamwork and skills development for the Civilian Police Project team members through coaching and mentoring;  Capture and disseminate lesson's learned and best practices to contribute to learning on policing and development elsewhere;  Participate in international knowledge networks and other fora to draw on best practice and lessons learned in other similar contexts to apply to Somalia;  Coordinate project strategies and activities with other UNDP projects to ensure the effective implementation of the Country Programme Document.
IV. Impact of Results
The position will help strengthen UNDP's delivery of effective support to civilian policing support to national policies and capacity development, in part through the establishment and/or strengthening of strategic partnerships as well as support to resource mobilization. The post increases the visibility and contribution of UNDP in this important area.
V. Competencies and Critical Success Factors
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Preparing information required for advocacy for the inclusion of UNDP's focus areas (democratic governance, poverty and MDGs, energy and environment, crisis prevention and recovery, HIV/AIDS and mainstreaming gender). Devising and communicating strategies. Influencing the public policy agenda. Providing conceptual leadership for UNDP's advocacy at the global level.
Level 3: Influencing the public policy agenda ï± Advocates for the inclusion of UNDP's focus areas in the public policy agenda ï± Brings visibility and sensitizes decision makers to relevant emerging issues ï± Builds consensus concerning UNDP's strategic agenda with partners on joint initiatives ï± Leverages UNDP's multidisciplinary expertise to influence the shape of policies and programmes ï± Demonstrates political/cultural acumen in proposing technically sound, fact based approaches/solutions ï± Develops internal organizational policies promoting strategic approaches to UNDP's focus areas (HQ) ï± Dialogues with national counterparts and other stakeholders to strengthen advocacy efforts, incorporating country, regional and global perspectives ï± Demonstrates cultural sensitivity, political savvy and intellectual capacity in handling disagreements with UNDP's policy agenda in order to promote and position UNDP in complex environments
Results-Based Programme Development and Management
Effectively managing core and non-core resources to achieve organizational results. Moving from basic research to programme/project management, to programme design and conceptual leadership.
Level 3: Achieving results through programme design and innovative resourcing strategies ï± Identifies country needs and strategies using a fact-based approach ï± Sets performance standards, monitors progress and intervenes at an early stage to ensure results are in accordance with agreed-upon quality and timeframes and reports on it ï± Makes use of a variety of resources within UNDP to achieve results, such as cross-functional teams, secondments and developmental assignments, and collaborative funding approaches ï± Oversees and documents the process of strategy formulation for programmes at country level ï± Ensures the integration of UNDP's strategic concern in interagency, other multilateral initiatives and multi-sectoral development frameworks such as PRSPs, SWAPs and MDGs ï± Ensures the full implementation of country programme and Financial Resources to obtain results
Building Strategic Partnerships
Establishing, maintaining and utilizing a broad network of contacts. Building partnerships and strategic alliances.Leveraging the resources of national governments and other development partners
Level 3: Building strategic alliances ï± Identifies and prioritizes opportunities and obstacles in the political scene (government, civil society, parliamentarians, pressure groups) to advance UNDP's agenda; identifies common interests and goals and carries out joint initiatives with partners ï± Makes effective use of UNDP's resources and comparative advantage to strengthen partnerships ï± Builds partnerships with non-traditional sectors by translating UNDP's agenda into messages that reflect the pertinence of their values and interests ï± Creates networks and promotes initiatives with partner organizations ï± Leverages the resources of governments and other development partners
Innovation and Marketing New Approaches
Enhancing existing processes or products. Developing original and innovative ideas and approaches. Influencing others within UNDP and outside, to adopt new approaches. Creating a culture of innovation and change.
Level 3: Fostering innovation in others ï± Influences and coaches others inside and outside UNDP in developing and implementing innovative approaches ï± Creates an environment that fosters innovation and innovative thinking ï± Conceptualizes more effective approaches to programme development and implementation and to mobilizing and using resources ï± Leverages resources in support of new approaches ï± Facilitates change and influences senior decision makers to implement change strategies
Resource Mobilization
Ensuring that UNDP has the resources it requires to implement programmes and advance a policy-oriented agenda. Moves from providing basic inputs to resource mobilization strategies, through implementation of the strategies, to conceptualization and design of strategies.
Level 3: Developing resource mobilization strategies at country level ï± Contributes to the development of resource mobilization strategies at regional (sub-regional) level (RSC, HQ) ï± Actively develops partnerships with potential donors and government counterparts in all sectors at country level ï± Shares information with country offices concerning opportunities to tap potential donors ï± Strengthens the capacity of the country office to mobilize resources
Job Knowledge/Technical Expertise
Demonstrating and applying professional and/or technical expertise/knowledge of the post or discipline. Focusing on the knowledge and skill areas necessary to effectively perform the functions of the post. Identifying and seeking to expand knowledge and improve work processes.
Level 3: Expert knowledge of own discipline ï± Possesses expert knowledge of advanced concepts in primary discipline, a broad knowledge of related disciplines, as well as an in-depth knowledge of relevant organizational policies and procedures ï± Applies knowledge to support the unit/branch's objectives and to further the mandate of UNDP ï± For managers: applies a broad knowledge of best management practices; defines objectives and work flows, positions reporting relationships in such a way as to obtain optimum effectiveness for the unit/branch ï± Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself personally ï± Demonstrates comprehensive knowledge of information technology and applies it in work assignments ï± Demonstrates expert knowledge of the current programme guidelines and project management tools and manages the use of these regularly in work assignments
Client Orientation
Understanding and meeting or exceeding client needs. Anticipating and addressing client needs and concerns. Developing innovative approaches to meeting client needs. Ensuring overall provision of quality services to clients.
Level 3: Meeting long-term client needs ï± Anticipates constraints in the delivery of services and identifies solutions or alternatives ï± Proactively identifies, develops and discusses solutions for internal and external clients, and persuades management to undertake new projects or services ï± Consults with clients and ensures their needs are represented in decision-making processes ï± Advises and develops strategic and operational solutions with clients that add value to UNDP programmes and operations
Core Competencies:
ï± Promoting ethics and integrity, creating organizational precedents ï± Building support and political acumen ï± Building staff competence, creating an environment of creativity and innovation ï± Building and promoting effective teams ï± Creating and promoting enabling environment for open communication ï± Creating an emotionally intelligent organization ï± Leveraging conflict in the interests of UNDP & setting standards ï± Sharing knowledge across the organization and building a culture of knowledge sharing and learning ï± Fair and transparent decision making; calculated risk-taking
V. Recruitment Qualifications
Education: Advanced university degree (Masters or equivalent) preferably in criminology, political or social science, international studies, development studies or any other related field. Experience:
- 7 years of experience in police reform and community based oversight of police services including community security;
- At least 3 years of experience working on the Rule of Law or Security Sector Reform in development environments;
- Detailed knowledge of development process and post-conflict related issues, particularly in the reactivation and development of accountable civilian policing in a post-conflict environment;
- 5 years of progressive responsibility in project and programme management, including personnel management, budgetary and financial management;
- Prior experience within the UNDP/United Nations is desirable;
- Extensive knowledge of and experience in crisis and post-conflict contexts;
- Excellent verbal and written communication skills Language requirements: Strong written and spoken English
"Interested and qualified candidates are requested to submit electronic application by visiting http://jobs.undp.org/.
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