Program Assistant - AMERICAN EMBASSY

OPEN TO: All Interested Candidates
POSITION: Program Assistant, FSN-06; FP-08
OPENING DATE: September 2, 2011
CLOSING DATE: September 16, 2011
WORK HOURS: Full-time; 40 hours/week
SALARY: *Not-Ordinarily Resident: FP-08 (Starting salary to be determined by Washington)
*Ordinarily Resident: USD 3,987 p.a. (Starting Salary)
(Position Grade: FSN – 06)

NOTE: For ordinarily resident employees, salary will be paid in local currency using the established exchange rate.

NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission Addis Ababa is seeking an individual for the position of Program Assistant in the Public Affairs Section of the Embassy.

BASIC FUNCTION OF POSITION

Under direct supervision of Public Affairs Assistant the incumbent assists the Public Affairs Officer (PAO) and Public Affairs Assistant with management and administration of the Public Affairs Section and its outreach programs. Maintains the Public Affairs Section program and multipurpose room calendars, and provides administrative and logistical support for PAS grant, outreach, exchange and media programs; handles travel and representation vouchers. Orders necessary supplies; prepares event and other invitations; serves as first point of contact for PAS visitors and callers. Incumbent works on special projects with the Public Affairs Officer, such as book discussion and donation programs; and backs up the Public Affairs Assistant and other PAS staffers as necessary.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. Contact (251-11-130-60-00, Ext. 6383)

QUALIFICATIONS REQUIRED

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. Supporting documentations (e.g., letters of employment, certificates, driver’s license, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above should also be submitted.

1. Required Education: Bachelor degree in English, Political Science, Sociology, Social Work, Management, Public Adminstration, Human Rsources Management, Psychology, History, Anthropology, Management Information System, Marketing Management, Accounting, Law or Economics is required.

2. Required Experience: A minimum of two years prior office/administrative work is required.

3. Language Requirement: Level 4/4 (Fluent) Speaking/Reading of English and Amharic is required. (English language proficiency will be tested)

4. Other Skills: Thorough knowledge of local customs and work practices of government ministries and other local institutions; State Department regulations in the Foreign Affairs Manual pertaining to Public Diplomacy programs; the Locally Engaged Staff handbook; the Public Diplomacy Strategic Plan and the Mission Strategic and Resource Plan are required. Excellent oral and written communications skills; ability to effectively use typical office software and equipment; and ability to communicate with PAS contacts and other Mission staffers on outreach, exchange, media and information program issues are also required.

5. Interpersonal Skill Requirements: Ability to work harmoniously with co-workers and other embassy personnel is required.

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (AEFM) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA:

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); and
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE; plus DS -174
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., letters of employment; essays, certificates, awards; driving license; and copies of degrees earned) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
H. U.S. Social Security Number and/or Identification Number
I. Eligibility to work in the country (Yes or No)
J. Special Accommodations the Mission needs to provide
K. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
L. Days available to work
M. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
N. U.S. Eligible Family Member and Veterans Hiring Preference
O. Education
P. License, Skills, Training, Membership, & Recognition
Q. Language Skills
R. Work Experience
S. References

SUBMIT APPLICATION TO
U.S. Embassy
Human Resources Office
P.O. Box: 1014
Addis Ababa, Ethiopia

POINT OF CONTACT
Human Resources Office
Telephone: 251-11-130-60-00, Ext. 6383
E-Mail: HROaddisababa@state.gov
FAX: 251-11-124-24-03

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